Commission

                                   OFFICIAL PROCEEDINGS OF

             THE BOARD OF COUNTY COMMISSIONERS

            BOWMAN COUNTY, BOWMAN, NORTH DAKOTA

The Board of County Commissioners met in regular session in February 17, 2015, with the following present: Pine Abrahamson, Rick Braaten, and Lynn Brackel.  Absent:  Bill Bowman and Ken Steiner. Chairman Braaten called the meeting to order at 9:00 AM.

Chairman Braaten asked for corrections or additions to the agenda.   Braaten received correspondence from the North Dakota Department of Transportation, Motor Vehicle Division, and requested time to discuss.  Abrahamson made a motion to approve the agenda, with Brackel seconding the motion, and upon a vote, the motion was carried unanimously.  

The following vouchers were approved by a motion made by Brackel, with Abrahamson seconding the motion, and upon a vote, the motion was carried unanimously.

Brackel made a motion to approve the minutes from February 3, 2015, as corrected, with Abrahamson seconding the motion, and upon a vote, the motion was carried unanimously

Brackel made a motion to accept the audit agreement from Rath & Mehrer, for the years of 2013 and 2014, which will be begin on March 23, 2015, at a cost of $7,500, with Abrahamson seconding the motion.  A roll call vote was taken with all members voting aye.  Motion carried.  The agreement was previously accepted on October 21, 2014.     

Abrahamson made a motion to approve the Utility Permit submitted by Denbury Onshore, LLC, for boring 88^th Street and 163^rd Avenue Southwest.  Brackel seconded the motion.    

Representatives from the following agencies were present for discussion on exploring options to utilize a portion of the current airport site for wetland mitigation measures:  North Dakota Aeronautic Commission, North Dakota Department of Transportation (NDDOT), US Army Corps of Engineers,  Bowman County Economic Development Corp, Brosz Engineering, Bowman County Airport Authority and Bowman County Pioneer.  Gary Brennan, from Brosz Engineering, presented a map outlining the potential area.  North Dakota Department of Transportation representative, David Dewald, stated that the NDDOT is interested in updating roads located in the western part of the state and has a future need for wetlands acreage to meet their goal in having a wetland bank in every service area located in the state.  Bowman County would also benefit from having a wetlands area set aside for road projects and could partner with the state.  Previously, the county addressed the wetland mitigation measures through the design process of each road project.  The NDDOT is willing to consider all options, and asked the county to draft a plan of costs and the wishes to present in a future joint meeting. 

Discussion was held on the revisions to the Employee Policy Manual.  Tivis reviewed suggested changes and Karla Germann met on behalf of the county tech committee and outlined the proposed communications and computer policy.  A revised draft will be presented for final approval on March 3, 2015.

At 1:15 PM bids were opened for Road Oil.  The following bids were submitted:

                                                Pass CR           HFMS-2           CSS-1H (50% dilute         Freight per Ton

Western Emulsions                  $752.00                       $417.00                       $217.00                                               $44.00

            Flint Hills Resources, LP          No Bid             $593.30                       $343.20                                               $118.00

            Brackel made a motion to accept the bid submitted by Western Emulsions, with Abrahamson seconding the motion.  A roll call vote was taken with all members voting aye.  Motion carried.

Hofland and Brennan discussed easements necessary for the Megger’s Road project.   Steiner met via telephone conference.   Abrahamson made a motion to amend the authorization, previously adopted on December 16, 2014, to establish 2015 land value rates for crop land from $600 an acre to increase to $1,000 acre and increase the value of grass land from $450 an acre to $750 an acre.   Brackel seconded the motion.     A roll call vote was taken with all members voting aye.  Motion carried.

Brackel made a motion to adopt the following resolution, with Abrahamson seconding the motion.  A roll call vote was taken with all members voting aye.  Motion carried

Resolution for the Adoption of Fees for Purchases Made by Townships for Road Project Materials

    1. Townships will be billed for 20% of the gravel rate, which is set annually by the county commission

    2. Townships will be billed for 20% of the purchase price of all culverts

    3. Any project using more than 200 cubic yards of gravel will require prior approval by the county                             commission

Consideration for approval for an Approach Permit, located near 13304 85^th St SW, was denied due to a lack of a motion to approve.    

Correspondence was reviewed from the North Dakota Department of Transportation requesting assistance identifying locations within the county where pedestrian and highway/rail traffic safety could be improved.  Hofland will contact representatives to discuss

Landowners that will be involved with the potential Buffalo Springs Road Project will be invited to attend the March 3, 2015 commission meeting, for a project outline.  Hofland will contact the landowners.       

Gus Watson, foreman from Cofell’s Plumbing and Duane Steckler, Bowman County Maintenance Manager, met to provide an update on the heating and air conditioning conversion process.  

Bowman County Treasurer, Christine Septon, met to present the January 2015 Treasurer’s Report/Bank Reconciliation Report.   Brackel made a motion to approve the report, with Abrahamson seconding the motion, and upon a vote the motion was carried unanimously. 

Christine Septon outlined the process involved with the North Dakota Department of Transportation, Motor Vehicle branch operation.  Training will be scheduled in Bismarck for both the treasurer and deputy treasurer. 

            With no further business to discuss, Brackel made a motion to adjourn the meeting at 5:18 PM, with Abrahamson seconding the motion, and upon a vote the motion was carried unanimously.                           

                                                                                    Rick Braaten, (s) Chairman

                                                                                     Board of County Commissioners

ATTEST: Sandra K. Tivis (s) Bowman County Auditor

       OFFICIAL PROCEEDINGS OF

THE BOARD OF COUNTY COMMISSIONERS

BOWMAN COUNTY, BOWMAN, NORTH DAKOTA

            The Board of County Commissioners met in special session on February 20, 2015, with the following present: Pine Abrahamson, Rick Braaten, Lynn Brackel, and Duane Steckler.   Absent:  Bill Bowman and Ken Steiner. Chairman Braaten called the meeting to order at 9:00 AM.

            A telephone conference call was held with Jay Cofell, owner of Cofell Plumbing.  Discussion was held on the heating and air conditioning conversion process.  Cofell stated that the county needs to investigate areas for possible presence of asbestos.

            Abrahamson made a motion to authorize Brackel negotiation authority to secure Badlands Environmental Consultants, Inc. to conduct an asbestos survey.  Braaten vacated the chairman position and seconded the motion.

A roll call vote was taken with all members voting aye.  Motion carried.

            Brackel made a motion at 10:04 AM to adjourn the meeting, with Abrahamson seconding the motion, and upon a vote the motion was carried unanimously.                           

                                                                                    Rick Braaten (s) Chairman

                                                                                     Board of County Commissioners

ATTEST: Sandra K. Tivis, Bowman County Auditor

1. Call to order Chairman Braaten

2. Consideration for Approval:

1. Agenda
2. Vouchers
3. February 17, 2015  Minutes
4. Utility Permit – Denbury-  Erickson CTB to Buchholz SWD Water Transfer Pipeline
5. Employee Policy Manual Update

3. Unfinished Business

4. New Business

1. Bowman County Employee Cell Phone Policy 

                   Scheduled Appointments Made in Advance

10:00                        Teran Doerr - Bowman/Slope Community Foundation

10:30                        Bowman County Development Corp            

11:30                        ~Open~

LUNCH

1:15 PM       Proposed Buffalo Springs Road Project

2:30             

    Elected Officials Office Updates & Other

5. Public Notices 

The County Commission has been invited to attend the following events and/or meetings:  

VI.    Important Meeting Dates

5.       Next Regularly Scheduled Commission Meeting – March 17,  2015  9:00 AM

         VII.    Adjourn

The Bowman County Commissioners meet on the 1st and 3rd Tuesday of each month, starting at 9:00 AM. Meetings may be rescheduled from time to time if necessary; see the Meeting Calendar for upcoming meeting dates.

To be placed on the agenda with the Commissioners, please contact Bowman County Auditor,

Sandi Tivis, at 701-523-3130