City Commission Minutes

Minutes of the Regular City Commission Meeting held on September 3, 2024, at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Bill Mason, Todd Hofland, Aaron Allen, Shannon Hewson, Trevor Bergerson, Stacy McGee, and Peggy Allen.  Absent:  Sara Bullis left at 4:40 pm.

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the amended agenda. RCV= all aye, MC.

Direct Deposit: $29,649.22 and Check #103347 $462.39; Check # 14006 – 14026; Voided Checks: 13934; Bills:  Colette Haines $1,011.49, Advanced Business Methods $187.43, Boss Office Products $54.95, Bowman Auto Parts $277.95, Bowman County Road Dept. $8,937.50, Bowman Sales and Service $17.99, Coyle Electric $242.42, Dacotah Paper 118.85, Dakota Dust-Tex $172.95, Dakota Pump and Control $28,292.34, Frontier Travel Center $699.10, GMHR Acquisitions $2,200.00, Hawkins $1,636.71, KPOK $25.00, Loretta Olind $725.00, MDU $8,937.20, Nancy Wiffler $292.59, Newby’s Ace Hardware $51.74, Swanston Equipment Corporation $4,800.00, VISA $1,700.60, and Western Frontier Insurance Agency $25.00.

                Tax and Tourism Checks:  14027 – 14028

Tax and Tourism Bills:  Bowman Chamber of Commerce $451.10 and Bowman County Development Corporation $14,155.00.

BROSZ ENGINEERING – HEWSON:

Water Tank Project:  There will be a preapplication meeting and Hewson inquired who should attend the meeting or who wants to be involved.  Allen, Vail, and James will attend, in the next week or two Hewson will get the meeting scheduled.

Clean Water State Revolving Fund:  Applications for funding are coming due so he is going to put the sewer lining project in that we have applied for the past several years; the applications are due November 1.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report:  The paint sprayer broke and he is having a hard time getting parts, if they can’t get it fixed, he may come back to get permission to purchase a new one which is around $5,000.00.

11^th Ave North of track and 6^th Street:  There was discussion on who should maintain 11^th Avenue N and 6^th Street.  There was also discussion regarding the placement of the 35 mph speed sign on 6^th Street and whose responsibility it is.  Shear, James and Allen will attend the County Commission meeting to discuss the maintenance agreement on those two roads and the speed sign.

Fall Wood Cleanup: It has been scheduled for the week starting September 16^th.

MASON -WATER AND SEWER DEPT.:

                Dept Head Report:  The new water department employee is Steve Ness from Jamestown.  That transfer pump Mason ordered a while ago finally showed up, will have to get an electrician out there to install it.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 8/19/24 – 9/1/24: Incidents – 7 (narcotics/paraphernalia possession-2, terrorizing, simple assault, menacing, reckless endangerment, and traffic stop), Calls for Service – 61 (extra patrol-13, information report-6, animal problem-5, welfare check-4, citizen assist-4, agency assistance-4, suspicious person, circumstance-3, medical emergency-3, traffic control for fire-2, dog or cat running at large-2, public relations-2, notice against tresspass-2, disorderly conduct, criminal mischief, citizen dispute, 911 hang-up, lockout, criminal trespass, business security check, house watch, intoxicated person, sex offender and civil standby; Traffic Stops – 27 (verbal warning-13, citations-10, arrest-2, and written warning-2); Arrests – 7 (traffic violation-2, drug possession-2, assult-intimidation-2, driving under the infludence-2, drug sale/manufacture-2, drug equipment/paraphernalia-2, disorderly conduct-2, vandalism, reckless endangerment, assault-simple, other criminal offense, and assault-simple, resisting arrest)

CHAPTER 16 ORDINANCE:

First Reading of Chapter 16 Amendment:  Due to the election in June and the decision of the voters to renew the City Sales Tax for Healthcare, the Ordinance renewal date and termination date needs to be amended.  James did the first reading of Chapter 16, Article 1, Healthcare City Sales, Use, and Gross Receipts Tax Ordinance, an Ordinance amending the renewal and end date.  The new termination date will be December 31, 2030, unless voted to remain in effect.

ALLEN – GARBAGE DEPT:

Dept. Head Report:  They have been having issues with the 2017 Freightliner garbage truck again.  He has to keep re-genning it, the DEF lights come on and it shuts the truck down.  It’s almost like the auto re-gen isn’t working and they have to do it manually.

ALLEN – FINANCIAL AUDITOR:

Text My Gov. App:  Allen spoke to the Commission about this app a few years ago.  The salesman wouldn’t take no for an answer and wanted to do a meeting with the Commission.  The Commission chose to decline the sales presentation and getting the app.

Resolution #2024-M-15:  This resolution is a Declaration of Moratorium on Crypto Currency Centers, Data Centers, and Solar Energy Systems in the City of Bowman and ET Zone.  James read the moratorium that was put into place for up to two years while the regulations could be looked into.  Motion by Schaaf, second by Vail to approve Resolution #2024-M-15 Declaration of a Moratorium on Crypto Currency Centers, Data Centers, and Solar Energy Systems.  RCV= all aye, MC.  Sara Bullis left the meeting just prior to the vote being taken.

Ports to Plains Conference:  James cannot attend the meeting and inquired if any of the other Commissioners could go, it is on September 11^th and 12^th.  No other Commissioners could attend so Allen was asked to attend and they approved the mileage expense for her to attend.

SHEAR:

Hwy 85 Alternate Truck Route:  James and Shear reviewed a map of the proposed truck route that they would like Theodore Roosevelt Expressway to use.  This map was established through a committee.  They have not spoken to the affected landowners yet.  The Commission approved the route.  James and Shear will speak with the landowners and then present the route to the County Commissioners.

CLOSE OF MEETING:

                Motion by Shear, second by Schaaf to approve the bills and 8/20/24 minutes.  RCV= all aye, MC.

Next Meeting:  9/17/24

The meeting was adjourned by President James at 5:10 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, September 17, 2024 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30PM                  Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering)

 4:30 – 4:35 PM                Public Hearing for Adoption of the 2025 City of Bowman Budget                

 4:35 – 4:55 PM                Bowman Park and Rec Update – Miles Waterbury

 4:55 PM                              Second Reading of Chapter 16, Article 1, Healthcare City Sales, Use, and Gross Receipts Tax Ordinance, an Ordinance amending the renewal and end date

JAMES

Update on County Commission Discussion of 11^th Ave NW and 6^th Avenue Maintenance and Speed Sign on 6^th Avenue

ALLEN:

Ordinance Questions

Open Forum

 Close of Meeting

• Approval of Bills, August 2024 Financials, 9/3/24 Meeting Minutes.
• Next Meeting Date: 10/1/24
• Adjournment of Meeting