City Commission Minutes

Minutes of the Regular City Commission Meeting held on March 16, 2021 at City Hall at 4:00 PM.

Present:  President Lyn James, Benjamin Schaaf, Ryan Shear, Myron Vail, Chief Headley, Bill Mason, Todd Hofland, Darrell Mathews, Drew Henderson, Bill Feigel, Jon Brosz, and Peggy Allen.

Absent: Vice Chair Darren Limesand

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

Direct Deposit: $25,704.22; Checks: #12464 – 12484; Voided Checks: None

Bills:   Postmaster $297.68, A2Z Printing $29.50, Bowman Cemetery $8,176.36, BCDC $15,000.00, Bowman County Pioneer $52.00, Bowman Sales and Service $57.34, Cenex Fleetcard $4,167.43, Consolidated Telecom $1,275.04, Country Media $738.75, Fallon County Treasurer $3,067.75, Johnson Controls $2,264.00, Olympic Sales $125.03, ProPoint Cooperative $252.96, RDO Equipment $64.81, S & T Plumbing $890.40, Slope Electric $1,240.00, Sound Engagement $2,997.50, Southwest Business Machine $1,555.43, Verizon Wireless $357.93, Westlie Crossroads truck Center $180.00, and Wild and Weiss Law Office $200.00.

HOFLAND:

Dept. Head Report:  Ground moisture is coming up through the streets and is making soft patches.  They will have to durapatch these areas in June.  Hofland put cones on those areas so people won’t drive over them making them worse, if it gets worse, they will be blocked off.

Water Leak:  JK Excavation repaired a water leak on 3^rd Ave SW.  Right now parts of the street are blocked off because the dirt needs to settle down before people drive on it because it was so saturated.

Chip Seal:  Hofland asked if the Commission wanted to do any chip sealing this summer.  The Commission decided to wait on chip sealing until next year, they are hoping the prices will be lower then.

Walking Path:  Hofland ordered a 50-gallon drum of crack seal for the walk path.  This is a new product they want to try and see how well it works.  The manufacturer says mid-April through mid-May is the best time to use it.  It’s $600 for a 50-gallon drum and it has sand mixed in and you squeegee it out cold, it doesn’t have to be hot.

Spring Clean-up:  Cleanup week will be May 10^th and if it rains, we will do it the next week.  We will pick up wood and metal for free and tires will be picked up for a fee depending on their size.

BROSZ ENGINEERING:

TAP GrantProject-Shared Use Path:  The bid results for the TAP Grant Shared Use Path project to the businesses east of Rotary Park were too high.  Brosz recommends that the city does not accept the shared use path bid.  The auditor needs to write a letter to ND DOT rejecting the bid and send a copy of the letter to the County Auditor.  The City’s portion of the contract would be $369,411.85 and the grant would pay for $200,00.00 and the City budgeted $140,000.00.  Motion by Shear, second by Schaaf to reject the bid for the TAP Shared Use Path project.  RCV= Limesand absent, all ayes. MC.  Possibly we could we check locally to see what it would cost to do this project.

Turning Lanes Project:  This project was bid with the TAP Grant Shared Use Path and was over budget so the ND DOT rejected this bid.  Due to rejecting the bid, the turning lanes project won’t be completed this year, it may go back out to bid with the ND DOT Highway 85 project bid.

Tree Stump/Water/Street/Curb Project on 4^th Avenue:  Brosz researched what the cost would be for this project which was estimated to be $175,000.  It would start at Divide Street and get to north side of intersection at 1^st Street NW, JK Excavation can probably do it and bring the asphalt.  JK Excavation is using Prairie Paving on their projects, they lay the base, pack it and then have Prairie Paving roll it down to make it smooth.  This project would include the asphalt replacement for the latest water leak on 3^rd Ave.  Brosz will bring back a quote for this project at the next meeting.  The Commission talked about using the budgeted funds for the TAP Grant Shared Use Path project for this project since they rejected the bids for the Shared Use Path project.

CHIEF HEADLEY:

Dept. Head Report:  They have been doing training that was provided locally through the Sheriff’s Office.  The City paid for one class and got one free.

ALLEN:

Silver Dollar Requested:  Feigel requested to be able to serve breakfast on Sunday mornings and allow children to come with their family.  The alcohol will be covered with curtains when he is not serving alcohol and will stop serving the breakfast at noon and the children would have be out of the building.

Henderson was present and asked if that meant he would be able to sell food in his bar area also because he requested that once before and was turned down.  James clarified what Henderson had asked for before was to allow children in his bar area to eat, but they would still be serving alcohol.

The Commission said if the alcohol is covered, and the covering of alcohol is approved by Chief Headley, then they could serve breakfast on Sunday, but all persons under the age of 21 have to be out of the bar area at 12:00 pm.

The ordinance may require changes.

Old Cleaners Building:  GMHR has not submitted all their paperwork for their landfill so hold off on getting a bid for the tear down and disposal of the old Cleaners building.  We can request a quote once they get their permit.

Transfer:  Allen requested half of the budgeted salary shortfall transfer for the street department.  Motion by Shear, second by Schaaf to transfer $38,425 from Fund 1000 to Fund 2010 for Street Department salary shortfall.  RCV= all aye, MC.

SMOKEHOUSE 85 – DARRELL MATHEWS:

Liquor License:  Mathews would like to get an on-sale beer and wine liquor license before the next meeting, he could have everything turned in on Wednesday morning.  James suggested we need to treat everyone the same and go through the process for getting the liquor license, and the Commission agreed.  If he turns in the paperwork on Wednesday, we can bring it before the next meeting for approval if everything is in order.

Firemen’s Convention Weekend:  On June 4^th and 5^th Silver Dollar Bar and Smokehouse 85 want to put on a block party.  On Friday June 4, they want to have a band on the street to promote downtown Bowman as a whole.  On the 5^th they would still like to have vendors on the street and bring a new cluster of people with arts and crafts, have 10 x 10 tables or tents, baked goods, and food vendors.  The Silver Dollar would like to request to have an outside alcohol drinking area during the day from 3:00 pm to midnight while the band plays and from 10:00 am – 6:00 pm on Saturday.

They would like to block off Main Street from the intersection of 1^st St NW to Divide Street intersection without blocking the intersection.  James said there needs to be communication to the businesses regarding what their plan is.  The Commission would like a drawing with a complete plan of what of what the Silver Dollar and Smokehouse will be requesting for the two days.  James said it would be best to close off the streets all day on June 4^th and 5^th.  Mathews will reach out to the businesses to let them know what they are planning.  Allen will get a special event form out for them to complete and then they need to come back to the commission for approval.

DREW HENDERSON

Firemen’s Convention Weekend:  On June 4^th and 5^th they want to use their property to have an outdoor band for both nights, weather permitting.  They would like to corral an outside area for 21 and over for alcohol and leave the parking lot open for families.  Headley said that the neighborhood should be notified of noise because that bar is located in a residential area.  Henderson said he had talked with some of the residents.  The band would be on the west side facing east.

CLOSE OF MEETING:

Next Meeting:  Equalization at 3:30 pm and then regular meeting at 4:00 pm.

Motion by Vail, second by Shear to approve the bills, February 2021 Financials and 3/2/21 Meeting Minutes.  RCV= all aye, MC.  Meeting adjourned at 5:30 pm.

BOWMAN CITY BOARD OF EQUALIZATION MEETING AGENDA

Tuesday, April 6, 2021 at 3:30 pm

Bowman City Hall, 101 1st St. NE

• Call Meeting to Order and Approval of Agenda

• Assessor Report: Dean Pearson and Jodi Frier (Level of assessment and report on property classes)

• Public Hearing from Residents

• Equalize and Correct the Assessment Roll

• Adjourn

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, April 6, 2021 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (Hofland, Mason, Headley, and Brosz)

 4:30 – 4:40 PM                Steve Mutschelknaus – Parking in Alley and getting tickets                                                

 4:40 PM                              1^st Reading of the Alcohol Ordinance Changes    

JAMES

National Day of Prayer May 6 from 12:00 to 12:30 pm

ALLEN

Tourist Hut Ownership

BIG Properties, LLC Renaissance Zone Project

City Hall Front Yard

Certificate of Achievement – Water

NDIRF Annual Meeting, Voting, and Conferment Check

ND Tax Commissioner Contract/Sales Tax Collection

Open Forum

Close of Meeting

• Approval of Bills and 3/16/21 Meeting Minutes.
• Next Meeting Date: April 20, 2021

Adjournment of Meeting