City Commission Minutes

Minutes of the Regular City Commission Meeting held on November 7, 2023 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Trevor Bergerson, Bill Mason, Todd Hofland, Cal Klewin, Aaron Allen, Brad Mosher, Kady Walker, Brianna Fleck, Seth Mastel, and Peggy Allen.  Absent:  Chief Headley

President James called the meeting order at 4:00 pm.  Seth Mastel requested to be added to the agenda regarding the Truck Parking Ordinance.  Motion by Schaaf, second by Shear to approve the revised agenda. RCV= all aye, MC.  RCV= all aye, MC.

                Direct Deposit: $30,898.77; Check #94131 – 94169; Voided Checks: None, Bills: Gooseneck Implement $19,092.14, MDU $8,593.38, Postmaster $132.00, VISA $597.58, Postmaster $467.67, A2Z Printing $495.34, Badlands Patriot $564.88, Bill Mason $484.27, Boss Office Products $2,184.17, Bowman Auto Parts $234.13, BCDC $3,342.69, Bowman Grain $14.55, Bowman Park and Rec $3,837.05, Bowman Sales and Service $399.13, Brosz Engineering $2,340.00, Consolidated Telecom $1,270.58, Coyle Electric $965.00, Dakota Dust-Tex $113.80, Double EE Service $93.46, EIDO Connect $64.00, Gina Harder $221.00, Hawkins $120.00, KPOK $90.00, Loretta Olind $725.00, Lyn James $102.18, Mahlon Smith Repair $480.00, Mendoza Plumbing $1,210.00, ND Dept. of Transportation $4,009.31, ND IT $115.40, Newby’s Ace Hardware $73.72, NW Tire $153.80, One Call $59.25, Pro-Forms $1,496.53, Professional Auto Body $291.60, Ray’s Repair $1,216.88, RDO Equipment $2,824.61, Western Frontier $76.00, Woodley Construction $156.02, and Cenex Fleetcard $8,626.30.   

                Tax and Tourism Check: #94141

                Tax and Tourism Bills:  Bowman County Development Corporation $3,342.69

BROSZ ENGINEERING-HEWSON:

                CWSRF Application:  Hewson turned in an application for a slip lining project.

Chip Seal Projects:  Discussion was held again regarding sitting down with the committee to come up with which projects have priority.

Water Tank:  We need to work on the right of way and acquisition of the water tank land.

TAP Grant Phase I Pay Application #6:  Hewson presented the 6^th pay application for the TAP Grant Phase I project in the amount of $4,009.31.  Motion by Schaaf, second by Shear to approve the TAP Grant Phase I Pay Application #6 in the amount of $4,009.31.  RCV= all aye, MC.

3^rd Avenue Drainage:  James said they had to reschedule the meeting because two of the three property owners had conflicts with the meeting date.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report:  Nothing to report.

MASON -WATER AND SEWER DEPT.:

                Dept Head Report:  Nothing to report.

SARGEANT BERGERSON- POLICE DEPT.:

Activity Report for 10/16/23 – 11/5/23:  Incidents – 8 (traffic stop-3, theft-3, leaving the scene of an accident, and DUI alcohol or drugs) Calls for Service – 17 (Parking problem-17, information report-4, cat or dog running at large-4, civil standby-2, house watch, extra patrol, direct traffic, juvenile problem, officer safety, truancy/absenteeism from school, stray animal, intoxicated person, animal noise, found property, suicidal person, criminal trespass, narcotics intelligence, escort, citizen assist, and wanted person) Traffic Stops – 61 (Citation-24, verbal warning-20, written warning-13, and arrest-4) Arrests – 4 (traffic violations-3 and DUI-1)

SETH MASTEL:

Truck Parking Ordinance:  Mastel was told by Officer Snow that he couldn’t stop and park his farm semi and trailer on the street or yard while he was getting lunch.  Mastel thought 3rd Avenue SE was the exception for allowing the trucks going through because of the businesses.  James said when Highway 12 was reconstructed 3^rd Ave SE was built to hold heavier trucks because of the business off 3^rd Ave SE.  The Commission told Mastel and Sargeant Bergerson it was okay to stop and get lunch while they figured out if they can change the Ordinance.  Mastel also wondered if it is    an issue to leave it parked on his lot until he gets off call for MDU so he can take it to Marmarth, he doesn’t want to leave it at the truck stop. They said they would allow it while they are trying to figure out if they will change the Ordinance.  Mastel also asked why campers are allowed on the streets, but not semi’s and the difference is the weight, campers are much lighter than the semi’s.

Bergerson and Shear will talk to the City Attorney Wild to figure out what we can do with the Truck Parking Ordinance for the 3^rd Street SE and 11^th Avenue which were built up allow for heavier trucks to drive on and change the verbiage to allow them to temporarily stop to eat lunch.

ALLEN – GARBAGE DEPT:

Dept. Head Report:  The 2014 Freightliner garbage truck would only go 5 mph when they were in Scranton last week and had to be towed to Dickinson for repairs.  The crew will probably have to work the Veteran’s Day holiday because they are down a truck.

ALLEN – FINANCIAL AUDITOR:

                Letter to Vacant Main Street Business Regarding Snow Removal:  Allen presented the letter the Commission asked her to draft for snow removal in the downtown business district.  After reading it, it was decided to reword the Ordinance and separate the downtown business district from the residential snow removal requirements.

2024 Random Drug and Alcohol Contract:  Allen presented the annual contract for the random drug and alcohol testing pool.  Motion by Bullis, second by Vail to approve the random drug and alcohol testing pool contract with NDLC for 2024.  RCV= all aye, MC.

Checking Interest Bids:  Allen inquired if they would like to request anything special in the banking account interest bids this year.  They decided to add a year option.

December Commission Meetings:  Due to construction at City Hall the City Commission Meetings in December will be held at Main Space.

Flooring for City Hall:  Allen inquired what kind of samples of flooring they would like to see for the replacement of flooring in City Hall after the floor gets torn up.  If we can’t find a local guy to replace the floor, Vail knows one from Hettinger, and they want to see tan/brown stone type samples, no wood looking styles.

Long Range Capital Plan:  It was decided to get a committee together including Mason, Hofland, Brosz Engineering, James, Vail, and P. Allen to work on this plan.  Allen will contact A2ES to see what format they are looking for.

ANIMALS AND FOWL ORDINANCE:

1^st Reading of Chapter 11 Animals and Fowl Ordinance:  James gave the first reading of Chapter 11 Animals and Fowl, striking verbiage in Article 1, section 11.0102 Dangerous or Vicious Animals and 11.0103 Permit-When Issued was stricken in its entirety, moving the penalty clause to 11.0308 in Article 3, and adding Article 3 Pet Rescue.

CLOSE OF MEETING:

Next Meeting:  11/21/23 at 4:00 pm.

Motion by Shear, second by Schaaf to approve the bills, 10/17/23 Meeting Minutes and the 2023 October Financials.  RCV= all aye, MC.

The meeting was adjourned at 5:15 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, November 21, 2023, at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30PM                  Dept. Head Reports/Engineering (McGee, A. Allen, Hofland, Mason, Headley, and Brosz Engineering)      Headley-Back the Blue Grant, McGee-Family Day and Salary Adjustment

 4:30 – 4:45 PM               ABLE – Mary Anderson – Update on Landing Project

 4:45 – 5:00 PM               Way Finding Signage – BCDC

  5:00 – 5:05 PM               Annexation – Ordinance #2023-1 ANX An Ordinance for Annexation of + .69 Acres for Farm Credit Services of Mandan, ACAand Request to hook onto Bowman City Water and Sewer

  5:05 PM                             2^nd Reading of Chapter 11 Ordinance Animals and Fowl, Section 11.0102 and

11.0103, Dangerous or Vicious Animal Permits being deleted, and the addition of Article 3 Pet Rescues and moving the Penalty Clause from 11.0214 to 11.0308.             

ALLEN

Park and Rec Sales Tax Request                                                 Driver’s License During Construction

Pomp’s Tire Credit Application

Create Fund 2008 Grant Reimbursement (Back the Blue Funds)

Meowser’s Using a Different Vet

Update on Flood Plain Administrator Meeting with ND DWR

FSA Ballot

Open Forum

Close of Meeting

• Approval of Bills and 11/7/23 Meeting Minutes.
• Next Meeting Date: 1/17/23
• Adjournment of Meeting