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City Commission Minutes

March 5, 2024
4:00 pm

Minutes of the Regular City Commission Meeting held on March 5, 2024 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Chief Headley, Bill Mason, Todd Hofland, Aaron Allen, Mike Beylund, Teran Doerr, Sarah Nagel and Peggy Allen.  Absent:  Myron Vail.

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented. RCV= all aye, MC.

Direct Deposit: $29,683.42; Check #13702-13729; Voided Check: 13647; Bills: Steve Beylund $25,000.00, Postmaster $131.44, Advanced Business Methods $245.06, Advanced Business Methods $245.06, Badlands Patriot $241.08, Bill Mason $437.83, Boss Office Products $79.90, Bowman Auto Parts $509.93, Bowman Park and Rec $5,096.89, Bowman Sales and Service $854.62, Bowman Vet Clinic $2,555.78, Brosz Engineering $8,022.50, Core and Main $219.60, Dakota Dust-Tex $172.45, Hawkins $2,122.45, Jason Hosek $2,265.00, KPOK $25.00, Loretta Olind $725.00, MDU $10,135.40, ND League of Cities $80.00, Newby’s Ace Hardware $334.50, Nicole Smith $30.07, NW Tire $565.16, Postmaster $476.00, Team Laboratory $663.50, Uline $41.33, VISA $3,749.63, Westlie Truck Center $1,186.60, and Woodley Construction $825.59.

Tax and Tourism Checks #13730 – 13731

Tax and Tourism Bills:  Abate of ND District 12 Bikers $1,000.00 and Pioneer Trails Museum $4,000.00.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report: Johnson declined working at the landfill this spring.  We need to find someone to fill the position and we have cleanup week coming up soon.  McGee will run an ad for the landfill position.

MASON -WATER AND SEWER DEPT.:

                Dept Head Report:  Mason showed a picture of the “Insta Tight” pipe fittings that were rusted out and leaking on 3rd Ave SW, this is the 5th leak on this line.  There are four services on this block and they fixed all four of them.

Water Position:  McGee inquired about increasing the base pay for the vacant Water Department employee position since the employment has the potential of growth advancement into the Department Head within the next few years.

Motion by Schaaf, second by Shear to approve the increase in base pay up to $1.50 hour for the vacant Water Department position. RCV= all aye, MC.

Water Meter Reader:  Ferguson Waterworks needs the latitude and longitude of the water tower then they will do a mockup trial to see if it will read all the meters.  They will give a presentation later after this is completed.

Water Tower Land Purchase:  We are waiting for Beylund to sign the papers.  The check has been delivered to the attorney’s office.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 2/19/24 – 3/3/24:  Incidents – 9 (traffic stop resulting in arrest – 4, narcotics/paraphernalia possession, dog or cat running at large, alcohol offense-MIP, unruly child, and animal noise), Calls for Service – 19 (information report-2, agency assistance-2, dog or cat running at large-2, animal problem, suicidal person, juvenile problem, lost animal, fire, welfare check, citizen arrest, found property, citizen dispute, parking problem, extra patrol, harassing phone call letter, and medical emergency), Traffic Stops – 34, (verbal warning-18, citation-8, written warning-4, and arrest-4), Arrests – 3 (misdemeanor-2 and booking into jail)

Complaint:  There was a complaint about a truck parking while unloading on the frontage road near 8512 Liquor Store.  Headley stated that traffic has been able to get around the truck, and the City allows this temporary parking when there isn’t an unloading area since it is temporary.

ALLEN – GARBAGE DEPT:

Dept. Head Report:  Ehrmantrout is back full time as of Monday.  Another truck broke down, Allen is doing what he can to get it fixed and back on the road.

ALLEN – FINANCIAL AUDITOR:

Arrow Service:  Allen was directed to tell Arrow Service that we no longer need their services on the City Hall mold remediation.

City Hall Repairs:  The Commission agreed that the work on the roof repair needs to be completed prior to finishing the walls and agreed to have Jason Hosek do the remainder of the walls on time and material basis when the roof is fixed.  We are waiting for a quote from Dan Peterson and Cal Mescke to fix the roof.

Allen asked what the Commission would like done with the showcase cabinet that was taken off the wall in the front entry.  They gave permission to give it to the Pioneer Trails Museum or library if they wanted it.

                James suggested that they put concrete that is sloped out around the exterior of the building so the water runs away.

Property Tax Refund:  Allen presented an application for refund of taxes paid as this property qualified for Affordable Housing tax benefits.  Motion by Shear, second by Schaaf to approve the property tax refund in the amount of $9,663.08.  RCV= all aye, MC.

Grants:  Allen presented various grants that she found on Grant Finder for City Hall, water and sewer projects and lighting.  The Commission gave permission for her to pursue finding out if we would qualify for any of them.

DOERR AND NAGEL:

                Rural Workforce Housing Grant:  Doerr and Nagel gave information on the grant that was awarded to the Bowman County Housing Authority by the Department of Commerce for the Bowman Community.  This project is slated to commence the Spring of 2024 with identifying and removing the dilapidated properties and having the lots ready for sale by late Spring 2025.  A corner lot or two lots next to each other will have priority. These lots will be available for purchase to rebuild on at a nominal fee.  Qualified buyers would need to commit to building a new home on the lot within two-three years.  The County has agreed to front the money and they will be reimbursed by the grant.  They are preparing the request for proposals to tear down the houses.

There was $500,000.00 in grant funds allocated this grant round, and Bowman received $273,560.00.  We received more than all the other communities combined.  There will be another round of funds disbursed at a later date.  The Commission asked for a presentation of the properties picked and they will be back to present that once the properties have been chosen.

Doerr asked if the Beylund Landfill would be operational soon so they could use it for this project and Beylund stated that there was an advertisement that needed to go in the newspaper and then it was in the state’s hands for approval.

CLOSE OF MEETING:

Next Meeting: 3/19/24 at 4:00 pm.

Motion by Shear, second by Schaaf to approve the bills and 2/20/24 minutes.  RCV= all aye, MC.

President James adjourned the meeting 4:51 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, March 19, 2024 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30PM                  Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering)

SHEAR

Rock the Block and Car Show

 

VAIL

City Hall Project

 

SCHAAF

Police Sergeant Salary Review

 

ALLEN

City Hall, Police Department and Joint Shop Phone System

Park and Rec City Sales Tax Request

NDIRF Annual Meeting and Voting for Board of Directors

General Aviation Appreciation Proclamation

 

Open Forum

Close of Meeting

  • Approval of Bills, February 2024 Financials, 12/28/23 and 1/4/24 Meeting Minutes.
  • Next Meeting Date: 4/2/24 at 3:30 pm for Tax Equalization Meeting and 4:00 pm Regular Meeting
  • Adjournment of Meeting

2024 City Zoning Commission Meeting Dates

2024 City Commission Meeting Dates

 

2024 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 2

January 16                                                   July 16

July 23, 25, and 29***

 

February 6                                                   August 6

February 20                                                 August 20

 

March 5                                                        September 3*

March 19                                                      September 17

 

April 2                                                            October 1

April 2 – Equalization Mtg. 3:30 pm      October 15

April 16

 

May 7                                                             November 6**

May 21                                                          November 19

 

June 4                                                            December 3

June 18                                                         December 27**

 

* Meeting falls the day after a holiday; therefore, the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

 

** Normal Meeting:   Date was rescheduled to this date.

 

*** 2025 Budget Prep Meetings:  July 23rd will start at 10:00 am and the 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am. July 29th will be an extra day if needed.

 

2024 Bowman City Zoning Commission

Meeting Dates

 

 

January 9                                                      July 16

 

February 13                                                 August 13

 

March 12                                                      September 10

 

April 9                                                            October 8

 

May 14                                                          November 12

 

June 11                                                         December 10

 

 

If there is nothing on the agenda when the meeting date comes, the meeting will be cancelled.  As permits dictate, other meetings may be scheduled.

Please check with the Zoning Administrator to verify the meeting is taking place, this is just a guide.

 

January – March meetings will start at 5:30 pm

April – October will start at 6:30 pm

November – December will start at 5:30 pm

Lyn James

President of the City Commission
701-523-6972
email

 

Lyn James is the owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND, and has been in business for 33 years. She is passionate about her community and is currently serving her fifth term as President of the Bowman City Commission, after serving two terms as a City Commissioner. Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, is the Chair of the Bowman Tax and Tourism Committee and is a member of the Bowman Area Chamber of Commerce and Bowman Rotary Club. She represents North Dakota cities as a member of the ND Peace Officers Standards and Training Board, as the Chair of the ND Economic Development Foundation Board of Directors, the Western Dakota Energy Association Executive Board, and the ND Workforce Development Council. Lyn is the past President of the ND League of Cities Executive Board and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees, and advisory positions.

 

City Commissioner                                                President of City Commission

 

Term 1           1996-2000                                            Term 1           2004-2008

 

Term 2           2000-2004                                           Term 2           2008-2012

 

.                                                                                    Term 3            2012-2016

 

.                                                                                    Term 4           2016-2020

 

.                                                                                    Term 5           2020-2024

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

 

Ryan Shear was born and raised in Bowman.  He is currently seated as the Vice President of the City Commission.   He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC.  Ryan as two children: Isaiah and Isabella. Ryan is very community minded and cares deeply about the present and future of Bowman.

 

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family.

 

City Commissioner

Term 1           2016 – 2020

Term 2           2020 – 2024

Mryon “Tiger” Vail

Water/Sewer Commissioner
701-523-1222
email

 

Myron was raised in Bowman and graduated from Bowman High School in 1977.  He furthered his education at NDSSS Electrical and became an electrician and owned and operated Tiger Electric in Bowman for 20 years and has since retired.

 

He is married to Lori Vail and together they have 3 children (Leah, Forrest and Brent).

 

Myron currently serves on the Bowman County Zoning Board and the City of Bowman Tree Board.  His hobbies including flipping houses and being a Grandpa.

 

Myron’s motto is “Fixing up Bowman, one house at a time

 

City Commissioner

Term 1           1992 – 1996

Term 2           2016 – 2020

Term 3           2020 – 2024

Benjamin (Benji) Schaaf

Police Commissioner
701-523-6506
email

 

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motorcycle, watching supercross and motocross, and spending time with his family.

 

City Commissioner

 

Term 1           2018-2022

Contact

CONTACT

Auditor

PHONE: (701) 523-3309

101 1st St NE
Bowman, ND 58623

OFFICE HOURS

Monday – Thursday:
7:30am – 12:00pm MT
12:30pm – 4:30pm MT

Friday:
7:30am – 12:00pm MT
(Closed on Legal Holidays)