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City Commission Minutes

May 16, 2023
4:00 pm

Minutes of the Regular City Commission Meeting held on May 16, 2023 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Officer Remi Master, Bill Mason, Todd Hofland, Stacy McGee, Gary Parsons, Aaron Allen, and Peggy Allen.  Absent:  None

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

                Direct Deposit: $ 30,226.274; Check #93809 – 93829; Voided Checks: None, Bills:  AT&T $524.34, Bowman Park and Rec $41,679.00, Brosz Engineering $7,567.50, Consolidated Telecom $1,229.70, Double EE Service $59.80, EIDO Connect $216.00, Fallon County $3,946.00, Fallon County Vet $281.49, Global Safety Network $89.05, KPOK $75.00, ND Dept of Environmental Quality $275.00, ND Informative Technology $101.75, Professional Auto Body $566.00, ProPoint Coop $140.34, Randy’s Welding $27.50, RDO Equipment $2,271.55, Structural Plastics $1,341.31, Tiger Electric $3,528.38, Wild and Weiss Law Office $200.00, Cenex Fleetcard $5,922.38, and Slope Electric $1,176.00.


Dept. Head Report:  Been busy with cleanup week and they probably won’t finish this week.

Rouzie Rec Center Sidewalk:  The Commission wants the crew to get the sidewalk done next week when they are done with clean up week, Vail and Shear will talk to the crew.


                Dept Head Report:  Mason’s water department pickup still isn’t built.  Bowman Sales said that an oil company ordered trucks and decided that they didn’t need one, it is just like the one Mason ordered except for it has vinyl seats.  Mason will call and get a new quote from DTE for the utility box and give it to Allen.  Motion by Vail, second by Schaaf to proceed with purchasing the 2023 Ford F250 pickup from Bowman Sales and Service in the amount of $34,473.00 plus the purchase of the utility box from DTE.  RCV= all aye, MC.

Employee:  Josh Ridl just gave his 2 week’s notice due to a job with higher wages.  The Commission gave permission to start the advertising process for his replacement.


Dept. Head Report Activity Report 5/2/23 – 5/15/23:  Incidents – 6 (accident property damage, vicious animal, driving while license suspended, theft, injured animal/vehicle accident, DUI, Calls for Service -42 (agency assistance – 10, extra patrol – 5, disorderly conduct – 2, information report, direct traffic, juvenile problem, suicidal person, periodic checks, traffic complaint, 911 hangup, suspicious vehicle/circumstance, theft, animal problem, vicious animal, alcohol offense, tobacco problem, trespassing, escort, inured animal, lost property, alarm, citizen dispute, suspicious person/circumstance, civil standby missing person, citizen assist, narcotics/paraphernalia possession, simple and assault), Traffic Stops – 35 (Verbal warnings -22, Citations – 8, written warning – 3, and arrests – 2), Arrests – 2 (DUI and Driving while licenses suspended)


Trees:  We are two weeks out yet for getting trees at the end of Main Street, by the new sign.  He is bringing some evergreen trees that are roughly 5 feet tall now and will go above the sign in height when they are mature.  Garbage Superintendent Allen will start watering the trees on Monday.  Of the new trees coming, one tree will be in front of City Hall where the concrete is sunken and broken and then we will put rocks around it after taking out the broken concrete.  The new spot (created by DOT project) that is across from Kum and Go has sprinklers in it and since it is on a corner, DOT doesn’t want a tree there, but they are fine if we ever want to put rock there.  Since it has sprinklers in it, it will be planted with grass.


James and Hofland talked with Father Franchuk at St. Charles Catholic Church about the sidewalk that has fallen in.  Hofland filled in the hole until they can repair it and he was advised that federal law requires them to put in an ADA ramp when if they replace all the way to the curb.


3rd of July:  McGee asked for Monday the 3rd off for the employees since the 4th is on a Tuesday, if they work it, they can bank it as a family day and use it within a month.  Motion by Shear, second by Schaaf to allow the employees to have July 3rd off as a family day and bank it if necessary.  RCV= all aye, MC.

Juneteenth (June 19th) – We don’t have to observe it, some cities do and some don’t.  The Commission felt that the employees would rather have the Monday before the 4th of July off and have a longer weekend than taking a single day off in the middle of the week.


Dept. Head Report:  Nothing to report.


Meowsers Cat Rescue:  Meowsers requested to have their funds increased, but the Commission declined and asked them to work within their budgeted amount.

Park and Rec City Sales Tax Request:  Motion by Shear, second by Schaaf to approve the city sales tax request for Bowman Park and Rec in the amount of $41,679.00.  RCV= all aye, MC.

Slope Electric Voting:  The Commission declined to do the online voting.

Consolidated Quote:  Allen presented a new quote to include the needed switch for the back room which is $1,100.00 plus the quote for cleaning up the patched together wiring in City Hall which was $4,145.00.  It will be billed at the actual time and materials.  Motion by Shear, second by Vail to have Consolidated Telecom do the wiring cleanup and put in appropriate switches where needed.  RCV= all aye, MC.

City Hall Roof:  James Cabinet and Remodeling suggested adding a layer of 2 x 4’s on the roof, extend eve out 2 feet on all sides and add vents on the ends.  Gordy James will help write the bid specs to send to local contractors, he is not interested in bidding the project.  Vail will work with him on getting the specs together.  Motion by Shear, second by Schaaf to pursue getting the specs wrote up for City Hall roof repair and compensating James Cabinet and Remodeling for it.  There is a contractor from Lemmon that can come look at the masonry part that needs fixed.  RCV= all aye, MC.


Next Meeting: 6/6/23 at 4:00 pm.  Vail and Bullis will both be gone.

Motion by Shear, second by Schaaf to approve the meeting minutes and bills.  RCV= all aye, MC.  President James adjourned the meeting.

Minutes of the SPECIAL City Commission Meeting held on May 19, 2023 at City Hall at 11:00 AM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Chief Headley, Ryland Limesand, Todd Hofland, and Peggy Allen.  Absent:  Myron Vail

President James called the meeting order at 11:00 am.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

                The special meeting was called to talk about milling a couple of streets prior to the chip seal project.          Northern Improvement has a milling machine, so Limesand asked them to give us a quote on milling an 8’ wide strip on the curb line on 3rd Ave SE and 1st Street NE. The price is for 2,586 SY, and their quote does not include hauling the millings.  If the City does not haul the millings, they will charge us $1.25/SY to haul them.  The city will keep the millings.

Motion by Schaaf, second by Shear to approve the quote from Northern Improvement for the road milling project on 3rd Ave SE and 1st Street NE in the amount of $4,525.50 and the city will provide the trucking.  The funds will come out of the Chip Seal Fund #3069 for this project.  RCV= all aye, MC.

Allen inquired about signing the quote since there wasn’t a signature line and Limesand felt they didn’t require it.  If a signature is needed, Shear can sign it because James will be unavailable.

It will take approximately half a day to complete the project.

President James adjourned the meeting at 11:12 am.



Tuesday, June 6, 2023 at 4:00 pm

Bowman City Hall, 101 1st St. NE


*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.


 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (McGee, A. Allen, Hofland, Mason, Headley, and Brosz Engineering)

 4:30 – 4:45 PM                 Cal Klewin – 2024 Budgeted Funds Request for TR Expressway

 4:45 PM                              Benji Schaaf – 2024 Budgeted Funds Request for the Cemetery



Raffle Permit #24-41 Yesterday’s Farmers

Auditor Bond Resolution #2023-B-13

Miles Hansen Plat Map Revision

Gaming Site Authorization Renewals for Windy’s Bar and Silver Dollar Bar

Approval of Pledge of Assets

Pay Request for Phase II TAP Grant Project

Pay Request for Phase I TAP Grant Project

Northern Improvement Invoice Overage

Emergency Siren Testing Results

SIRN Radio Purchase and Grants


Open Forum


Close of Meeting

  • Approval of Bills April 2023 Financials, and 5/16/23 Meeting Minutes, 5/19/23 Special Meeting Minutes.
  • Next Meeting Date: 6/20/23
  • Adjournment of Meeting

2023 Bowman City Commission Meeting Dates


Meetings start at 4:00 PM at City Hall, unless otherwise stated!


January 3                                                      July 5*

January 17*                                                 July 18

July 24, 26, and 27***


February 7                                                   August 1

February 21*                                              August 15


March 7                                                        September 5*

March 23**                                                  September 19


April 4                                                            October 3

April 4 – Equalization Mtg. 3:30 pm      October 17

April 18


May 2                                                            November 7

May 16                                                          November 21


June 6                                                            December 5

June 20                                                         December 27**


* Meeting falls the day after a holiday; therefore, the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

** Normal Meeting:   Date was rescheduled to this date.

*** 2024 Budget Prep Meetings:  July 24th will start at 10:00 am and the 26th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 27th will be an extra day if needed.


Lyn James

President of the City Commission


Lyn James is the owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND, and has been in business for 33 years. She is passionate about her community and is currently serving her fifth term as President of the Bowman City Commission, after serving two terms as a City Commissioner. Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, is the Chair of the Bowman Tax and Tourism Committee and is a member of the Bowman Area Chamber of Commerce and Bowman Rotary Club. She represents North Dakota cities as a member of the ND Peace Officers Standards and Training Board, as the Chair of the ND Economic Development Foundation Board of Directors, the Western Dakota Energy Association Executive Board, and the ND Workforce Development Council. Lyn is the past President of the ND League of Cities Executive Board and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees, and advisory positions.


City Commissioner                                                President of City Commission


Term 1           1996-2000                                         Term 1           2004-2008


Term 2           2000-2004                                         Term 2           2008-2012


Term 3           2012-2016


Term 4           2016-2020


Term 5           2020-2024

Darren Limesand

Vice-Chair of City Commission and Finance Commissioner


Darren Limesand is an independent financial advisor. He is an Accredited Investment Fiduciary® with advanced training and competency in the subject of fiduciary responsibility and the ability to implement a prudent process. He is aligned with Cambridge Investment Research, Inc., one of the most respected independent broker-dealers in the industry and shares their core values of integrity, commitment, flexibility, and kindness. Darren is a former accountant and a banker for 25 years. He holds a Bachelor of Science degree from Montana State University and FINRA Series 7 and 66 securities licenses. Darren is a member of the Financial Planning Association and the National Association of Plan Advisors, as well as his local Chamber of Commerce, Lions Club, and the Bowman Volunteer Fire Department. Darren is also on the tree board for the City of Bowman and is the Finance Commissioner. In his free time, he enjoys golfing, hunting, and fishing.


City Commissioner

Term 1           2014-2018
Term 2           2018-2022

Ryan Shear

Street & Garbage Commissioner


Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC.  Ryan as two children: Isaiah and Isabella. Ryan is very community minded and cares deeply about the present and future of Bowman.


During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family.


City Commissioner

Term 1           2016 – 2020

Term 2           2020 – 2024

Mryon “Tiger” Vail

Water/Sewer Commissioner


Myron was raised in Bowman and graduated from Bowman High School in 1977.  He furthered his education at NDSSS Electrical and became an electrician and owned and operated Tiger Electric in Bowman for 20 years and has since retired.


He is married to Lori Vail and together they have 3 children (Leah, Forrest and Brent).


Myron currently serves on the Bowman County Zoning Board and the City of Bowman Tree Board.  His hobbies including flipping houses and being a Grandpa.


Myron’s motto is “Fixing up Bowman, one house at a time


City Commissioner

Term 1           1992 – 1996

Term 2           2016 – 2020

Term 3           2020 – 2024

Benjamin (Benji) Schaaf

Police Commissioner


Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motorcycle, watching supercross and motocross, and spending time with his family.


City Commissioner


Term 1           2018-2022




PHONE: (701) 523-3309

101 1st St NE
Bowman, ND 58623


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