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City Commission Minutes

May 7, 2024
4:00 pm

Minutes of the Regular City Commission Meeting held on May 7, 2024, at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Myron Vail, Chief Headley, Bill Mason, Todd Hofland, Aaron Allen, and Peggy Allen.  Absent:  Sara Bullis

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

                Direct Deposit: $31,026.05; Check #13803-13838; Voided Checks: None; Bills: Postmaster $479.12, Advanced Business Method $164.40, Axon Enterprises $9,278.64, Badlands Patriot $330.96, Baker Furniture $2,926.30, Boss Office Products $89.93 Bowman Auto Parts $60.46, Bowman Cemetery $8,503.76, Bowman Park and Rec $2,464.36, Bowman Sales and Service $114.87, Brosz Engineering $17,217.50, Cashway Building Center $9.78, Cenex Fleetcard $5,223.95, Consolidated Telecom $1,041.13, Core and Main $781.62, Coyle Electric $95.00, Dacotah Paper $90.23, Dakota Dust-Tex $115.30, Dakota Pump and Control $3,894.74, Double EE Service $8.70, Eido Connect $240.00, Ferguson Waterworks $1,151.99, Hawkins $2,516.66, Jason Hosek $1,202.50, Lasting Visions $180.00, Loretta Olind $725.00, MDU $10,059.44, ND IT $115.40, Newby’s Ace Hardware $113.26, One Cal Concepts $189.85, ProPoint Cooperative $1,003.39, Randy’s Welding $1.17, SW District Health Unit $50.00, VISA $1,807.90, Woodley’s Construction $220.91, and Workforce Safety and Insurance $40.29.          

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report: Lucky Carroll started at the landfill, Hofland spent the first day showing him the day to day operations.  We purchased a trac phone for him for communication purposes with limited minutes.

Mosquito Fogging:  Hofland spread mosquito pellets already, he didn’t feel we should be fogging until the wind settles down.  Maybe the week after clean-up week we will fog, Hofland will let Allen know in time to get a notice out for fogging.

Flowers and Trees on Main St.:  The street Crew will help hang up the flowerpots on Main Street.  There are three or four trees that need water bags on them, and need watered this summer.  (One at the Rotary Park, one by Western Frontier Insurance and the trees at the end of Main Street.)

MASON -WATER AND SEWER DEPT.:

                Dept Head Report:  Mason had nothing to report. 

Water Department Position:  McGee said she relabeled the title of the position on the job ad for the vacant water department position trying to get more interest in applicants.  Rural water will put the advertisement on their website.  There is an Apprenticeship Program for water department employees thru Rural Water and it’s free for us to use. They have a grant that will help pay the wages, they learn on the job, and take online courses while working.  After they complete the program, we can offer them the position, but we are not obligated.  McGee still has a few questions that need answered regarding this program but was unable to get answers prior to the meeting.

MCGEE – UTILITY AUDITOR & HR DEPT::

NY Life:  We were contacted about another option for employee whole life insurance and an investment account.  Because we are a municipality, they have special rates for the employees.  We are not obligated to purchase anything, it is all at the employee’s expense, like AFLAC; we offer it to them and they can take it or not.   The Commission is okay with them presenting it to the employees and request to keep it to one visit a year.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 4/15/24 – 5/6/24:  Incidents –  10 (simple assault-2, DUI drugs or alcohol-2, theft, accident property damage, traffic stop, domestic disturbance, vicious animal, and  narcotics/paraphernalia possession); Calls for Service – 56 (public relations-8, security check-7, information reports-5, agency assistance-3, medical emergency-2, suicidal person-2, lockout–2, 911 hangup-2, suspicious person or circumstance-2, unruly child-2, noise complaint-2, found property-2 parking problem-2, alarm, civil standby, domestic disturbance, traffic accident with damage, animal noise, accident property damage, suspicious vehicle circumstance, traffic complaint, assault, disorderly conduct and industrial accident); Traffic Stops – 45 (verbal warning-17, written warning-14, citation-11 and arrest-3); Arrests – (Driving under influence-2, traffic violation and failure to appear arrest warrant.)

MADD Award:   Sergeant Trevor Bergerson received a North Dakota award for DUI enforcement through MADD.

Narcotics Detection:  Headley stated they are using a saliva test device that is on loan from the Department of Transportation that tells what narcotics are in the system.

ALLEN – GARBAGE DEPT:

Dept. Head Report:  Everything is going well.

JAMES:

                Zoning:  James asked Shear and the Zoning Commission to come up with a suggestion for compensation for Allen who has taken over the zoning duties for several years without compensation.

ALLEN – FINANCIAL AUDITOR:

Raffle Permit #24-54 for Yesterdays Farmers:  Allen presented a raffle permit for Yesterday’s Farmers to raffle off old antique tractors and cash prizes.  Motion by Schaaf, second by Shear to approve raffle permit #24-54 for Yesterdays Farmers.  RCV= all aye, MC. 

BCDC:  Allen presented two Gaming Site Authorization forms for the BCDC to conduct gaming at Windy’s Bar and Grill and Silver Dollar Bar.  Motion by Schaaf, second by Shear to approve the BCDC site authorizations for gaming at Windy’s Bar and Grill and Silver Dollar Bar.  RCV= all aye, MC.

Property Tax Refund:  A resident asked for a re-evaluation of their property.  Tax Director Freier found that it was overvalued and presented a refund application.  Motion by Shear, second by Schaaf to approve the property tax refund in the amount of $463.63.  RCV= all aye, MC.

CITY HALL UPDATES – ALLEN:      Allen asked questions for the contractors regarding the renovations at City Hall.

Bathroom Fixtures:  Commission approved for Tiger Electric to put in four new LED lights, two GFI’s and auto turn on switches which will cost around $1,000.00 for materials and labor.  He suggests a residential light fixture above the sink.  One light that was replaced with a LED fixture has water in it in the women’s bathroom so it will be replaced.  Commission approved this work.

Toilets:  Discussion was held on the toilet seat height and the Commission felt the toilets should stay the height they are.

TV Power:  Do you want the conduit put in the wall under the TV since we have the walls being fixed, there is conduit in the wall already.  The Commission wants it put in the wall and a plug in outlet under the TV so no cords are hanging.

Commission Table Electricity:  Do you want the commission table exactly where it is because it won’t be able to be moved once the electrical is in.  The Commission decided to move it forward two feet.  Tiger Electric will put electrical on each divider support under the Commission table.  BR Construction will dig into the concrete to bring the wire to the table including the wires from the audio cabinet.

Audio Cabinet:  Where do you want it placed?  Roughly by the outlets behind where Vail sits.

Yard:  May 20th American Waterworks will be here to install the water drainpipe.  After that, what do we do about the sprinkler system?  The Commission said to get a quote from Mendoza Plumbing to fix the sprinkler system and put grass seed in where needed.  Eventually they want to put concrete out around the perimeter of the building that reaches out 5’, so go out 6’ with the sprinklers.

Flooring:  The Commission is okay with BR Contracting putting in the flooring after the roof is fixed.  The wall contractor is out of town so the Commission said it is okay to put the flooring in before the walls are fixed, we will just cover the floor well when it’s time to finish the walls.

Free Desks:  Farm Credit is giving City Hall a couple of desks and a filing cabinet from their remodel.  The desks were built by James Cabinetry years ago, so Allen asked if James could help with moving them and installing them at City Hall.  The Commission gave permission for him to move them and reinstall them.

Notes:  Jason Hosek is now gone for at least 6 weeks.  The roof has not been fixed yet.  A coat of primer has been put on the Commission room walls to make it so it doesn’t look as bad for meetings and for a graduation party that will be in the room.   BR Contracting is coming this week to finish putting base cove up where they can.

CLOSE OF MEETING:

Next Meeting:  5/21/24 at 4:00 pm.

Motion by Shear, second by Schaaf to approve the bills and the 4/16/24 Meeting Minutes.  RCV= all aye, MC.

President James adjourned the meeting at 4:45 pm

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, May 21, 2024 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30PM                  Dept. Head Reports/Engineering (McGee, A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering)

                               

MCGEE

Water Position/Indeed

 

JAMES:

Oil Meeting Update

 

ALLEN

Final TAP Grant Pay Application for Phase II

City Hall Project Update

Approval of Pledge of Assets

 

 

 

Open Forum

 

 

 

Close of Meeting

  • Approval of Bills, April 2024 Financials, and 5/7/24 Meeting Minutes.
  • Next Meeting Date: 6/4/24
  • Adjournment of Meeting

2024 City Zoning Commission Meeting Dates

2024 City Commission Meeting Dates

 

2024 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 2

January 16                                                   July 16

July 23, 25, and 29***

 

February 6                                                   August 6

February 20                                                 August 20

 

March 5                                                        September 3*

March 19                                                      September 17

 

April 2                                                            October 1

April 2 – Equalization Mtg. 3:30 pm      October 15

April 16

 

May 7                                                             November 6**

May 21                                                          November 19

 

June 4                                                            December 3

June 18                                                         December 27**

 

* Meeting falls the day after a holiday; therefore, the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

 

** Normal Meeting:   Date was rescheduled to this date.

 

*** 2025 Budget Prep Meetings:  July 23rd will start at 10:00 am and the 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am. July 29th will be an extra day if needed.

 

2024 Bowman City Zoning Commission

Meeting Dates

 

 

January 9                                                      July 16

 

February 13                                                 August 13

 

March 12                                                      September 10

 

April 9                                                            October 8

 

May 14                                                          November 12

 

June 11                                                         December 10

 

 

If there is nothing on the agenda when the meeting date comes, the meeting will be cancelled.  As permits dictate, other meetings may be scheduled.

Please check with the Zoning Administrator to verify the meeting is taking place, this is just a guide.

 

January – March meetings will start at 5:30 pm

April – October will start at 6:30 pm

November – December will start at 5:30 pm

Lyn James

President of the City Commission
701-523-6972
email

 

Lyn James is the owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND, and has been in business for 33 years. She is passionate about her community and is currently serving her fifth term as President of the Bowman City Commission, after serving two terms as a City Commissioner. Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, is the Chair of the Bowman Tax and Tourism Committee and is a member of the Bowman Area Chamber of Commerce and Bowman Rotary Club. She represents North Dakota cities as a member of the ND Peace Officers Standards and Training Board, as the Chair of the ND Economic Development Foundation Board of Directors, the Western Dakota Energy Association Executive Board, and the ND Workforce Development Council. Lyn is the past President of the ND League of Cities Executive Board and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees, and advisory positions.

 

City Commissioner                                                President of City Commission

 

Term 1           1996-2000                                            Term 1           2004-2008

 

Term 2           2000-2004                                           Term 2           2008-2012

 

.                                                                                    Term 3            2012-2016

 

.                                                                                    Term 4           2016-2020

 

.                                                                                    Term 5           2020-2024

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

 

Ryan Shear was born and raised in Bowman.  He is currently seated as the Vice President of the City Commission.   He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC.  Ryan as two children: Isaiah and Isabella. Ryan is very community minded and cares deeply about the present and future of Bowman.

 

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family.

 

City Commissioner

Term 1           2016 – 2020

Term 2           2020 – 2024

Mryon “Tiger” Vail

Water/Sewer Commissioner
701-523-1222
email

 

Myron was raised in Bowman and graduated from Bowman High School in 1977.  He furthered his education at NDSSS Electrical and became an electrician and owned and operated Tiger Electric in Bowman for 20 years and has since retired.

 

He is married to Lori Vail and together they have 3 children (Leah, Forrest and Brent).

 

Myron currently serves on the Bowman County Zoning Board and the City of Bowman Tree Board.  His hobbies including flipping houses and being a Grandpa.

 

Myron’s motto is “Fixing up Bowman, one house at a time

 

City Commissioner

Term 1           1992 – 1996

Term 2           2016 – 2020

Term 3           2020 – 2024

Benjamin (Benji) Schaaf

Police Commissioner
701-523-6506
email

 

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motorcycle, watching supercross and motocross, and spending time with his family.

 

City Commissioner

 

Term 1           2018-2022

Contact

CONTACT

Auditor

PHONE: (701) 523-3309

101 1st St NE
Bowman, ND 58623

OFFICE HOURS

Monday – Thursday:
7:30am – 12:00pm MT
12:30pm – 4:30pm MT

Friday:
7:30am – 12:00pm MT
(Closed on Legal Holidays)