City Commission Minutes

Minutes of the Regular City Commission Meeting held on July 6, 2021 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Darren Limesand, Benjamin Schaaf, Ryan Shear, Myron Vail, Remi Masters, Bill Mason, Todd Hofland, Lloyd Holecek, Jon Brosz, Billy Doerr, Sarah Snavely, Jean Nudell, Kristy Miller, Duane Hill, Teran Doerr, William Fiegel, Josh Lindstrom, Brad Mosher and Peggy Allen.  Vail left the meeting at 5:15 pm.  Absent: None

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

Direct Deposit: $28,763.40; Checks: #12630 – 12665; Voided Checks: 12639;  Bills:  Art Johnson $49.00, Jim’s Repair $851.07, Slope Electric $1,225.00, Postmaster $287.44, A2Z Printing $840.50, Advanced Business Methods $149.80, Badlands Patriot $113.60, Bowman Auto Parts $265.82, Bowman County Sheriff $456.54, Bowman Sales & Service $290.37, Brosz Engineering $270.00, Catherine Hedge $350.00, CNHI Capitol $31.56, Dakota Dust-Tex $93.90, Hawkins $1,308.40, KPOK $40.00, Loretta Olind $400.00, MDU $7,575.71, Melinda Lynch $190.40, Mendoza Plumbing $520.00, ND League of Cities $30.00, Newby’s Ace Hardware $79.37, NW Tire $229.50, One Call Concepts $79.20, Randy’s Welding $400.00, Roughrider Industries $12,787.00, Sewer Equipment $319.61, SW Business Machine $241.92, SW District Health $120.00, Taylor Wanner $100.00, USA Blue Book $92.20, VISA $1,441.92, Western Frontier Insurance Agency $7,238.00, Westlie Truck Center $573.16, and Bowman Park and Rec $88,565.01.

HOFLAND:

Dept. Head Report:  Still durapatching the streets and should be done at the end of the week.

MASON:

Dept Head Report:  Nothing to report.

REMI MASTERS:

Dept. Head Report:  Nothing to report.

ALLEN:

Raffle Permit #24-22 and 24-23:  Allen presented two raffle permit requests.  Motion by Schaaf, second by Shear to approve raffle permit #24-22 for Bowman and Slope County Community Foundation and #24-23 Hope and Healing Therapeutic Riding.  RCV= all aye, MC.

BCDC Gaming Site Authorization:  Carlson’s Steakhouse and Lounge has requested four electronic pull tab machines for their business.  Motion by Shear, second by Schaaf to approve the Bowman County Development Corporation gaming site authorization request to put four electronic pull tab machines in Carlson’s Steakhouse and Lounge.  RCV= all aye, MC.

City Hall Front Yard:  The front lawn is full of weeds and isn’t mowed again.  Hofland will spray the weeds.  Vail spoke to Kees about getting it mowed.

Vail suggested putting a water fountain in front of City Hall with the City of Bowman logo in it since the City sells water, it would showcase something the City sells.  The rock for the fountain would be petrified rock since that rock is from this area.  Allen also gave the Commission another option of putting flagstone in front of City Hall with boulders and a City Hall sign. Vail will bring a quote when he gets one for the fountain and then the Commission will consider their options.

BROSZ ENGINEERING – BROSZ AND DOERR:

TAP Grant Phase I:   Bids for the bike and pedestrian bridge from 3^rd Ave SW to Bronson’s Marketplace were rejected because they were too high.  We have three options.  Option 1 is to rebid as is.  Brosz doesn’t feel the prices will be any different because prices are not coming down.  Option 2 is to not do the bridge and have a sidewalk parallel the highway.  There would be a 10-foot grass bumper between the highway and the sidewalk, the sidewalk would go over the box culvert extension.  There would be expense to redesign that.  Option 3 is to wait and do the sidewalk with the TAP Grant Phase II project.  The most cost effective would be to pay the $25,000 engineering fee to modify box culvert at our expense.  Motion by Limesand, second by Shear to approve option 2 to redesign the walkway with no bridge and use the extended box culvert.  NDDOT will probably send the City an agreement to pay the engineering fee.  RCV= all aye, MC.

17 4^th Avenue NW Project:  JK Excavation and Construction will do this project around the first week of August 2021.

2022 Budget Request for the Splash Park:  Brosz requested $25,000 for the splash project on 3^rd Ave SE.  The water will be recycled in the sprinkler system.

BOWMAN RIGIONAL PUBLIC LIBRARY – SNAVELY:

2022 Budget Request:  Snavely is requesting 4 mills, $23,995.00, and a single group health insurance policy.  She gave an update on how they got through the COVID-19 restrictions and still managed to offer services to the community and gave an update on what is going on at the Library.  They were the Chamber of Commerce business of the year for 2021.

DUANE HILL DAKOTA TERRITORY CAR CLUB:

Car Show:  Hill requested to block off 1^st Street SW and 2^nd Avenue SW from 7:00 am to 4:00 pm on July 24.  It will be their 32^nd car show by the Bowman City Park.  They will get the barriers from Hofland and put up no parking signs.  Motion by Vail, second by Schaaf to allow the Dakota Territory Car Club to block off the streets by the City Park on July 24^th from 7:00 am to 4:00 pm for a car show.  RCV= all aye, MC.

SWEETWATER GOLF COURSE- LINDSTROM:

2022 Budget Request:  Lindstrom gave an update on the golf course operations.  Kyle Green is the new manager of the golf course.  They are requesting 2022 budgeted funds in the amount of $21,250.00.

BCDC – DOERR:

Residential Survey:  A survey was done to help with the strategic plan the BCDC office is updating for the counties and cities within the county.  Doerr reviewed the responses on the residential survey which had 22 questions and 199 responses.  The Commission will read through the survey and see if there are any times that we can jump in to help with such as a program or policy.

JAMES:

Green Initiative:  Mayor of Williston contacted James regarding the Green Initiative asking her to be a part of it which would require her to go to Washington DC.  It was tabled and will be brought back up at the next meeting.

CEMETERY – SCHAAF:

                2022 Budget Request:  Schaaf took over Sue Swanson’s position on the Cemetery Board.  Schaaf is requesting 2 mills be levied for the Cemetery for their 2022 budgeted request.

SILVER DOLLAR BAR AND GRILL- FIEGEL:

Special Event Request:  Fiegel is requesting a special event permit for July 30^th.  There will be barricades on the corner in the parking lot, 2 outhouses and a tiki bar.  There will be a band on the deck and the tables will be in the parking lot.  The event will go from 6:30 pm to 12:30 am.  Motion by Shear, second by Limesand to approve the special event permit for the Silver Dollar Bar and Grill on July 30, 2021.  RCV= all aye, MC.

CLOSE OF MEETING:

Next Meetings:  Regular meeting on July 20, 2021 at 4:00 pm and Budget Planning July 27, 29, and 30, 2021.

Motion by Limesand, second by Schaaf to approve the bills and the Park and Rec city sales tax request in the amount of $86,426.51 for capital purchases.  RCV= all aye, MC.

Motion by Limesand, second by Schaaf to approve the May 2021 financials, 6/28/21, and 6/15/21 meeting minutes.  RCV= all aye, MC.

President James adjourned the meeting at 5:27 pm.

SPECIAL MEETING NOTICE

There will be a special joint meeting of the Bowman City Commission, Bowman County Commission, and the Bowman County Development Corporation staff and board to discuss 2022 budgeting items.   The meeting will be at the “Main Space” room at the Bowman County Development Corporation at 13½ East Divide Street on July 22, 2021 at 5:00 pm.

Notice of Preliminary 2022 Budget Meetings for The City of Bowman

The preliminary 2022 budget meetings for the City of Bowman are being held on July 27, 29, and 30, 2021 from 8:00 am to 4:00 pm at City Hall.  These meetings are for the sole purpose of discussion and preparation of the 2022 Preliminary Budget.  Although these meetings are open to the public, discussion will be limited only to the City Commission and City Staff, County Auditor and County Tax Assessor or other taxing entities within Bowman County or a representative of any organization requesting 2022 funding should more information be needed from said organization.  The 2022 Preliminary Budget will be adopted on 8/3/21 at 4:30 pm.  The public hearing and final adoption of the 2022 budget will be on 9/21/21 at 4:30 pm.  Any taxpayer of the City of Bowman may address comments or questions at that time.

_______________________________________

Peggy Allen, Financial Auditor

Signed and Dated:  7/16/21

AGENDA FOR SPECIAL COMMISSION MEETING FOR

PRELIMINARY 2022 BUDGET PURPOSES

July 27, 29, and 30, 2021 at 8:00 AM

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics other than for budgeting purposes will be discussed.

Tuesday, July 27, 2021

8:00 am  – 4:00 pm        Department Budgets and General Fund

8:00 am  –  9:00 am       Bill Mason – Water and Sewer Dept. Budget

9:00 am  –  9:30 am       Chief Headley – Police Department

9:30 am – 11:00 am       Todd Hofland – Street, Garbage, Vector and Landfill

11:00 am – 12:00 pm       Zoning Budget, Auditors Budget, and General Fund

12:00 pm –  1:00 pm        Lunch Break

1:00 pm – 2:00 pm        Reconvene

2:00 pm – 4:00 pm        Jon Brosz – GIS Program for City

Thursday, July 29, 2021

8:00 am – 4:00 pm          General Fund and Savings Funds

12:00 pm – 1:00 pm         Lunch Break

1:00 pm                             Reconvene

Friday, July 30, 2021 (If Necessary)

8:00 am – 12:00 pm         Review Budget; Correct and/or Change line items

Each day the meeting will recess at the end of reviewing a “section” of the budget, and will reconvene at 8:00 am at the next scheduled date.  The preliminary budget will be accepted on August 10, 2021 at 4:30 pm.  And the public hearing to adopt the final budget will be September 21, 2021 at 4:30 pm.