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City Commission Minutes

January 3, 2023
4:00 pm

Minutes of the Regular City Commission Meeting held on January 3, 2023, at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Myron Vail, Bill Mason, Todd Hofland, Stacy McGee, Aaron Allen, and Peggy Allen.  Absent:  Sara Bullis

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf   to approve the agenda as presented.  RCV= all aye, MC.

                Direct Deposit: $29,912.95; Check #93576 – 93591, 13599; Voided Checks: None; Bills: Advanced Business Methods $188.01, Boss Office Products $54.95, BCDC $55,000.00, Cashway Building Center $83.10, Catherine Hedge $350.00, Coyle Electric $520.22, Hawkins $130.00, KPOK $25.00, Loretta Olind $400.00, MCT $15,4610.00, MDU $11,169.83, ND League of Cities $1,396.00, NW Tire $169.74, Theodore Roosevelt Park $5,000.00, VISA $655.31, and Woodley Construction $235.41.  Check #13599 is to Dakota Community Bank $7,400,000.00 to roll over checking funds from Dakota Western Bank.


Dept. Head Report:  A resident complained about their damaged mailbox, they felt the damage was caused by the City during the snowplowing after the snowstorms and strong winds.  The Commissioners reviewed pictures of the mailbox.  Hofland stated that the snowplow actually pulls away from the mailboxes when plowing so they do not get hit.  Motion by Shear, second by Schaaf to decline paying for repairs on the mailbox, based on no evidence that it was hit by City staff.  RCV= all aye, MC.


                Dept Head Report:  Christmas morning the sewer backed up into a resident’s house in one room of the basement.  The room is approximately 10’ x 20’ and needs new carpet now.  They already tore up the carpet, there will be a plumber bill, cost of carpet, carpet disposal, and carpet installation.  The City will cover the cost of the carpet disposal.  Motion by Schaaf, second by Shear to talk to our insurance company about turning in the claim and if it effects our rates, the city will pay for the repairs listed above out of sewer funds.  RCV= all aye, MC.


COLA:  McGee sent out an email with the COLA increase spreadsheet.  Commissioners reviewed the options and discussed doing one of the proposed increases and suggested revisiting it again in December with a salary adjustment.  The salary adjustment would save the City money because the City does not have to pay retirement on it.  The Commission felt this was feasible since we received an overage in oil tax in 2022.  Motion by Vail, second by Shear to do the $150.00 COLA increase onto the base salary instead of the $75.00 that was budgeted for and revisit it again in December with a salary adjustment then.  RCV= all aye, MC.


Dept. Head Report:  Everything is running smooth; they are back in the alley picking up garbage.  Next week they will go back to picking up alleys only.


Joint Shop Generator:  The County bought a generator for the City/County Joint Shop, Allen will speak with Buchmann about the costs.  It will work to run the boiler and two overhead doors.  The City may share in the cost of the generator once we have more information.

2023 Budget Amendments and Transfer:  Allen presented budget amendments and transfers for 2023.

Motion by Schaaf, second by Shear to approve the transfers and budget amendment as presented.  RCV= all aye, MC.


Next Meeting:  1/27/23 at 4:00 pm.

Motion by Shear, second by Schaaf to approve the bills and 12/27/22 meeting minutes.  RCV= all aye, MC.

President James adjourned the meeting at 4:43 pm.







Tuesday, January 17, 2023 at 4:00 pm

Bowman City Hall, 101 1st St. NE


*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.


 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30PM                  Dept. Head Reports/Engineering (McGee, A. Allen, Hofland, Mason, Headley, and Brosz Engineering)









Nova Contract

Ti-Zack Concrete Contract for TAP Project



SW Night at the Legislature


Open Forum


Close of Meeting

  • Approval of Bills and 1/17/23 Meeting Minutes.
  • Next Meeting Date: 2/7/23
  • Adjournment of Meeting

2022 Bowman City Commission Meeting Dates


Meetings start at 4:00 PM at City Hall, unless otherwise stated!


January 4                                                      July 5*

January 18*                                                 July 19

July 25, 27, and 28***


February 1                                                   August 2

February 15                                                 August 16


March 1                                                        September 6*

March 15                                                      September 20


April 5                                                            October 4

April 5 – Equalization Mtg. 3:30 pm                  October 18

April 19


May 3                                                            November 1

May 17                                                          November 15


June 7                                                            December 6

June 21                                                         December 27**


* Meeting falls the day after a holiday; therefore, the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

** Normal Meeting:   Date was rescheduled to this date.

*** 2023 Budget Prep Meetings:  July 25th will start at 10:00 am and the 27th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 28th will be an extra day if needed.




2023 Bowman City Commission Meeting Dates


Meetings start at 4:00 PM at City Hall, unless otherwise stated!


January 3                                                      July 5*

January 17*                                                 July 18

July 24, 26, and 27***


February 7                                                   August 1

February 21*                                              August 15


March 7                                                        September 5*

March 21                                                      September 19


April 4                                                            October 3

April 4 – Equalization Mtg. 3:30 pm      October 17

April 18


May 2                                                            November 7

May 16                                                          November 21


June 6                                                            December 5

June 20                                                         December 27**


* Meeting falls the day after a holiday; therefore, the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

** Normal Meeting:   Date was rescheduled to this date.

*** 2024 Budget Prep Meetings:  July 24th will start at 10:00 am and the 26th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 27th will be an extra day if needed.


Lyn James

President of the City Commission


Lyn James is the owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND, and has been in business for 33 years. She is passionate about her community and is currently serving her fifth term as President of the Bowman City Commission, after serving two terms as a City Commissioner. Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, is the Chair of the Bowman Tax and Tourism Committee and is a member of the Bowman Area Chamber of Commerce and Bowman Rotary Club. She represents North Dakota cities as a member of the ND Peace Officers Standards and Training Board, as the Chair of the ND Economic Development Foundation Board of Directors, the Western Dakota Energy Association Executive Board, and the ND Workforce Development Council. Lyn is the past President of the ND League of Cities Executive Board and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees, and advisory positions.


City Commissioner                                                President of City Commission


Term 1           1996-2000                                         Term 1           2004-2008


Term 2           2000-2004                                         Term 2           2008-2012


Term 3           2012-2016


Term 4           2016-2020


Term 5           2020-2024

Darren Limesand

Vice-Chair of City Commission and Finance Commissioner


Darren Limesand is an independent financial advisor. He is an Accredited Investment Fiduciary® with advanced training and competency in the subject of fiduciary responsibility and the ability to implement a prudent process. He is aligned with Cambridge Investment Research, Inc., one of the most respected independent broker-dealers in the industry and shares their core values of integrity, commitment, flexibility, and kindness. Darren is a former accountant and a banker for 25 years. He holds a Bachelor of Science degree from Montana State University and FINRA Series 7 and 66 securities licenses. Darren is a member of the Financial Planning Association and the National Association of Plan Advisors, as well as his local Chamber of Commerce, Lions Club, and the Bowman Volunteer Fire Department. Darren is also on the tree board for the City of Bowman and is the Finance Commissioner. In his free time, he enjoys golfing, hunting, and fishing.


City Commissioner

Term 1           2014-2018
Term 2           2018-2022

Ryan Shear

Street & Garbage Commissioner


Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC.  Ryan as two children: Isaiah and Isabella. Ryan is very community minded and cares deeply about the present and future of Bowman.


During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family.


City Commissioner

Term 1           2016 – 2020

Term 2           2020 – 2024

Mryon “Tiger” Vail

Water/Sewer Commissioner


Myron was raised in Bowman and graduated from Bowman High School in 1977.  He furthered his education at NDSSS Electrical and became an electrician and owned and operated Tiger Electric in Bowman for 20 years and has since retired.


He is married to Lori Vail and together they have 3 children (Leah, Forrest and Brent).


Myron currently serves on the Bowman County Zoning Board and the City of Bowman Tree Board.  His hobbies including flipping houses and being a Grandpa.


Myron’s motto is “Fixing up Bowman, one house at a time


City Commissioner

Term 1           1992 – 1996

Term 2           2016 – 2020

Term 3           2020 – 2024

Benjamin (Benji) Schaaf

Police Commissioner


Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motorcycle, watching supercross and motocross, and spending time with his family.


City Commissioner


Term 1           2018-2022




PHONE: (701) 523-3309

101 1st St NE
Bowman, ND 58623


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12:30pm – 4:30pm MT

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(Closed on Legal Holidays)