City Commission Minutes

Minutes of the Regular City Commission Meeting held on May 16, 2023 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Officer Remi Master, Bill Mason, Todd Hofland, Stacy McGee, Gary Parsons, Aaron Allen, and Peggy Allen.  Absent:  None

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

                Direct Deposit: $ 30,226.274; Check #93809 – 93829; Voided Checks: None, Bills:  AT&T $524.34, Bowman Park and Rec $41,679.00, Brosz Engineering $7,567.50, Consolidated Telecom $1,229.70, Double EE Service $59.80, EIDO Connect $216.00, Fallon County $3,946.00, Fallon County Vet $281.49, Global Safety Network $89.05, KPOK $75.00, ND Dept of Environmental Quality $275.00, ND Informative Technology $101.75, Professional Auto Body $566.00, ProPoint Coop $140.34, Randy’s Welding $27.50, RDO Equipment $2,271.55, Structural Plastics $1,341.31, Tiger Electric $3,528.38, Wild and Weiss Law Office $200.00, Cenex Fleetcard $5,922.38, and Slope Electric $1,176.00.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report:  Been busy with cleanup week and they probably won’t finish this week.

Rouzie Rec Center Sidewalk:  The Commission wants the crew to get the sidewalk done next week when they are done with clean up week, Vail and Shear will talk to the crew.

MASON -WATER AND SEWER DEPT.:

                Dept Head Report:  Mason’s water department pickup still isn’t built.  Bowman Sales said that an oil company ordered trucks and decided that they didn’t need one, it is just like the one Mason ordered except for it has vinyl seats.  Mason will call and get a new quote from DTE for the utility box and give it to Allen.  Motion by Vail, second by Schaaf to proceed with purchasing the 2023 Ford F250 pickup from Bowman Sales and Service in the amount of $34,473.00 plus the purchase of the utility box from DTE.  RCV= all aye, MC.

Employee:  Josh Ridl just gave his 2 week’s notice due to a job with higher wages.  The Commission gave permission to start the advertising process for his replacement.

OFFICER MASTER – POLICE DEPT.:

Dept. Head Report Activity Report 5/2/23 – 5/15/23:  Incidents – 6 (accident property damage, vicious animal, driving while license suspended, theft, injured animal/vehicle accident, DUI, Calls for Service -42 (agency assistance – 10, extra patrol – 5, disorderly conduct – 2, information report, direct traffic, juvenile problem, suicidal person, periodic checks, traffic complaint, 911 hangup, suspicious vehicle/circumstance, theft, animal problem, vicious animal, alcohol offense, tobacco problem, trespassing, escort, inured animal, lost property, alarm, citizen dispute, suspicious person/circumstance, civil standby missing person, citizen assist, narcotics/paraphernalia possession, simple and assault), Traffic Stops – 35 (Verbal warnings -22, Citations – 8, written warning – 3, and arrests – 2), Arrests – 2 (DUI and Driving while licenses suspended)

SHEAR:

Trees:  We are two weeks out yet for getting trees at the end of Main Street, by the new sign.  He is bringing some evergreen trees that are roughly 5 feet tall now and will go above the sign in height when they are mature.  Garbage Superintendent Allen will start watering the trees on Monday.  Of the new trees coming, one tree will be in front of City Hall where the concrete is sunken and broken and then we will put rocks around it after taking out the broken concrete.  The new spot (created by DOT project) that is across from Kum and Go has sprinklers in it and since it is on a corner, DOT doesn’t want a tree there, but they are fine if we ever want to put rock there.  Since it has sprinklers in it, it will be planted with grass.

JAMES:

James and Hofland talked with Father Franchuk at St. Charles Catholic Church about the sidewalk that has fallen in.  Hofland filled in the hole until they can repair it and he was advised that federal law requires them to put in an ADA ramp when if they replace all the way to the curb.

MCGEE – HR & UTILITY AUDITOR:

3rd of July:  McGee asked for Monday the 3^rd off for the employees since the 4^th is on a Tuesday, if they work it, they can bank it as a family day and use it within a month.  Motion by Shear, second by Schaaf to allow the employees to have July 3^rd off as a family day and bank it if necessary.  RCV= all aye, MC.

Juneteenth (June 19^th) – We don’t have to observe it, some cities do and some don’t.  The Commission felt that the employees would rather have the Monday before the 4^th of July off and have a longer weekend than taking a single day off in the middle of the week.

ALLEN – GARBAGE DEPT:

Dept. Head Report:  Nothing to report.

ALLEN – FINANCIAL AUDITOR:

Meowsers Cat Rescue:  Meowsers requested to have their funds increased, but the Commission declined and asked them to work within their budgeted amount.

Park and Rec City Sales Tax Request:  Motion by Shear, second by Schaaf to approve the city sales tax request for Bowman Park and Rec in the amount of $41,679.00.  RCV= all aye, MC.

Slope Electric Voting:  The Commission declined to do the online voting.

Consolidated Quote:  Allen presented a new quote to include the needed switch for the back room which is $1,100.00 plus the quote for cleaning up the patched together wiring in City Hall which was $4,145.00.  It will be billed at the actual time and materials.  Motion by Shear, second by Vail to have Consolidated Telecom do the wiring cleanup and put in appropriate switches where needed.  RCV= all aye, MC.

City Hall Roof:  James Cabinet and Remodeling suggested adding a layer of 2 x 4’s on the roof, extend eve out 2 feet on all sides and add vents on the ends.  Gordy James will help write the bid specs to send to local contractors, he is not interested in bidding the project.  Vail will work with him on getting the specs together.  Motion by Shear, second by Schaaf to pursue getting the specs wrote up for City Hall roof repair and compensating James Cabinet and Remodeling for it.  There is a contractor from Lemmon that can come look at the masonry part that needs fixed.  RCV= all aye, MC.

CLOSE OF MEETING:

Next Meeting: 6/6/23 at 4:00 pm.  Vail and Bullis will both be gone.

Motion by Shear, second by Schaaf to approve the meeting minutes and bills.  RCV= all aye, MC.  President James adjourned the meeting.

Minutes of the SPECIAL City Commission Meeting held on May 19, 2023 at City Hall at 11:00 AM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Chief Headley, Ryland Limesand, Todd Hofland, and Peggy Allen.  Absent:  Myron Vail

President James called the meeting order at 11:00 am.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

                The special meeting was called to talk about milling a couple of streets prior to the chip seal project.          Northern Improvement has a milling machine, so Limesand asked them to give us a quote on milling an 8’ wide strip on the curb line on 3^rd Ave SE and 1st Street NE. The price is for 2,586 SY, and their quote does not include hauling the millings.  If the City does not haul the millings, they will charge us $1.25/SY to haul them.  The city will keep the millings.

Motion by Schaaf, second by Shear to approve the quote from Northern Improvement for the road milling project on 3^rd Ave SE and 1^st Street NE in the amount of $4,525.50 and the city will provide the trucking.  The funds will come out of the Chip Seal Fund #3069 for this project.  RCV= all aye, MC.

Allen inquired about signing the quote since there wasn’t a signature line and Limesand felt they didn’t require it.  If a signature is needed, Shear can sign it because James will be unavailable.

It will take approximately half a day to complete the project.

President James adjourned the meeting at 11:12 am.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, June 6, 2023 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (McGee, A. Allen, Hofland, Mason, Headley, and Brosz Engineering)

 4:30 – 4:45 PM                 Cal Klewin – 2024 Budgeted Funds Request for TR Expressway

 4:45 PM                              Benji Schaaf – 2024 Budgeted Funds Request for the Cemetery

ALLEN

Raffle Permit #24-41 Yesterday’s Farmers

Auditor Bond Resolution #2023-B-13

Miles Hansen Plat Map Revision

Gaming Site Authorization Renewals for Windy’s Bar and Silver Dollar Bar

Approval of Pledge of Assets

Pay Request for Phase II TAP Grant Project

Pay Request for Phase I TAP Grant Project

Northern Improvement Invoice Overage

Emergency Siren Testing Results

SIRN Radio Purchase and Grants

Transfers

Open Forum

Close of Meeting

• Approval of Bills April 2023 Financials, and 5/16/23 Meeting Minutes, 5/19/23 Special Meeting Minutes.
• Next Meeting Date: 6/20/23
• Adjournment of Meeting