City Commission Minutes

Minutes of the Regular City Commission Meeting held on March 17, 2026 at City Hall at 4:00 PM.

            Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Steven Ness, Todd Hofland, Shannon Hewson, Aaron Allen, Brad Mosher, Ralph Lungren, Nicole Frohlich, Todd Remington, Dan Peterson, and Peggy Allen.  Absent: None

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented. RCV= all aye, MC.

             Direct Deposit: $34,948.79; Checks # 14938, 14941, 14943, 14947, 14948, 14949, 14950, 14951, 14952, 14953, 14954, 14955, 14958, 14959, 14962, 14964, 14965, 14966, 14967. Voided Checks: None;  Bills: AT & T $799.35, Bowman Grain $44.00, Cenex Fleetcard $4,340.64, Consolidated Telecom $1,165.56, Coyle Electric $2,746.00, CW Structural Engineers $19,600.00, Dacotah Paper $147.66, EIDO Connect $192.00, Fallon County Treasurer $6,298.80, Hawkins $150.00, J2 Studio Architecture and Design $2,786.98, JK Excavation and Construction $2,800.00, ND IT $92.80, One Call $30.90, Slope Electric $1,174.00, SW District Health Unit $60.00, Swanke Pest Control $150.00, and Western Frontier Insurance $100.00.

Tax and Tourism Checks: #14939, 14940, 14942, 14944, 14945, 14946, 14956, 14957, 14960, 14961, 14962, and 14963.

Tax and Tourism Bills:  Bowman Chamber of Commerce $4,000.00, Bowman County Development Corporation $35,000.00, Bowman Vet Clinic $100.00, City of Amidon $500.00, City of Rhame $500.00, City of Scranton $500.00, Kim Maychrzak $100.00, Lois Schmalz $100.00, Orpha Bowman $100.00, Paul White $100.00, Pioneer Trails Museum $8,000.00, and Pope Ranch $100.00.

BROSZ ENGINEERING – HEWSON:

                 Sanitary Sewer Rehab Project: The final report is not back on the soil testing, but the testing company stated to Hewson that we can do pipe bursting for this project where needed.  Hewson presented the invitation for bid with the bid opening being on April 28, 2026 at 2:00 PM.  Motion by Shear, second by Schaaf to approve the Sanitary Sewer Rehab Project advertisement for bids being released.  RCV= all aye, MC.

                Water Tank Project: Hewson reviewed the advertisement for bid, the bid opening is scheduled for April 28, 2026 at 1:30 pm.  Motion by Shear, second by Schaaf to approve the invitation for bid for the Water Storage Reservoir Project being released.  RCV= all aye, MC.

GIS: James asked Hewson to connect with Ness regarding the Rural Water GIS systems and our system to see what we can do to make ours more user friendly or possibly use Rural Water’s.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report: Hofland said they plowed on Sunday, and he is down to the last of his cutting edges.

A former employee will help during cleanup week at the landfill and Matheson will work at the landfill this summer again.

NESS -WATER AND SEWER DEPT.:

                Dept Head Report: Everything is going well.

Vacant Water/Sewer Position: We received eight resumes and have completed a few interviews so far.  The Committee will bring a hiring decision to the first City Commission meeting in April.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 3/2/26 – 3/15/26:  Incidents: 3 (traffic stop-2 and wanted person); Calls for Service: 37 (extra patrol-17, agency assistance-2, alarm-2, lost animal-2, citizen assist-2, information report-2, direct traffic, scam, parking violation, traffic control for fire, medical emergency, 911 hang-up, notice against trespass, public relations, welfare check, and business security); Traffic Stops: 41 (verbal warning-25, citation-10, arrest-3, and written warning-3); and Arrests:3 (other criminal traffic offense-2 and contempt of court/warrant.)

Headley asked if there was anything the Commission would like to change in the format of information he is giving them in their reports.  The Commission was ok with the information presented to them, no changes are necessary.

ALLEN – GARBAGE DEPT:

Dept. Head Report: No problems, everything is running well.  Alleys are not bad like they usually are this time of year.

ALLEN – FINANCIAL AUDITOR:

Chapter 6, Article 10 Flood Plain Ordinance Amendment: Allen presented the revisions necessary to update the Flood Plain Ordinance.  The century code numbers in the first paragraph were changed and there was an addition of two definitions.  Motion by Schaaf, second by Shear to approve the amended Flood Ordinance Chapter 6, Article 10.  RCV= all aye, MC.

                Sewer Backup Committee: Discussion was held regarding the Thanksgiving Day sewer backup claims.  Motion by Shear, second by Vail to form a committee to analyze the sewer backup claims and bring a recommendation back to the Commission.  RCV= all aye, MC.  Committee Members: Stacy McGee, Myron Vail and Peggy Allen.

                Fire Department Gravel Variance: Allen informed the City Commission that the Zoning Commission approved the gravel variance in the rear of the proposed building as approved by the PUD Committee.  They were going to put gravel in the front of the building following the concrete apron, but the front will all be concrete now.  Motion by Schaaf, second by Bullis to approve the Zoning Commission’s recommendation to approve the fire department gravel variance for the rear of the property.  RCV= all aye, MC.

                City Hall Roof Bid: The Commission reviewed the bids for the City Hall Roof replacement.  Dan Peterson was present to offer any help with questions the Commission may have and not to influence their decision, just answer technical questions about the bid.  Peterson said the cost driver for this project is making the two roofs meet.  Motion by Shear, second by Bullis to approve the bid for City Hall roof by Tooz Construction in the amount of $280,000 for the base bid only with the completion being 24 weeks from date of award and ask for a price reduction change order for the west side of the roof having only the shingles taken off and putting steel on; pending conversation with engineer.  RCV= all aye, MC.

ND CARES-REMINGTON/FROLICH/LUNDGREN:

                Todd Remington presented the City a certificate recognizing Bowman as an ND Cares Partner Community.

Nikki Frolich talked about the ND military outreach program and left brochures that will be placed at the front desk of City Hall.

Ralph Lundgren presented the City of Bowman with an Employer Statement of Support for the Guard and Reserve.  It’s a national recognition, and Bowman’s support will be on linked their website.

The City was given two ND Cares signs that will go on the Bowman (Green DOT) signs when entering Bowman, which have to be installed by ND DOT.

CLOSE OF MEETING:

Next Meeting: 4/7/26 at 3:30 pm for Tax Equalization Meeting and 4:00 pm for Regular Meeting.  Motion by Shear, second by Schaaf to approve the bills, 2026 February Financials and March 3, 2026 Meeting Minutes.  RCV= all aye, MC.

President James adjourned the meeting at 5:03 pm.

BOWMAN CITY BOARD OF EQUALIZATION MEETING AGENDA

Tuesday, April 7, 2026 at 3:30 pm

Bowman City Hall, 101 1st St. NE

• Call Meeting to Order and Approval of Agenda

• Assessor Report: Jodi Frier (Level of assessment and report on property classes)

• Public Hearing from Residents

• Equalize and Correct the Assessment Roll

• Adjourn

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, April 7, 2026 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.  The Public Comment Policy will be adhered to during the meeting to ensure fair opportunity to be heard while maintaining an orderly and efficient meeting.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (A. Allen, Hofland, Ness, Chief Headley, and Brosz Engineering)

ALLEN

NDIRF Annual Meeting-Voting

Hard of Hearing Devises for Meetings

CWSRF Compliance and Cost Analysis

Apply for Cost Share Program for the New Water Storage Tank Construction Project

Approval for James to sign “Acknowledgement of Cost Share with DWR” Letter

TAP Grant Allowance for Shared Use path

City Hall Roof Update

PUBLIC COMMENT ON PREVIOUS AGENDA:

*You must be signed up before the meeting starts to be able to comment on the previous meeting agenda items.

Close of Meeting

• Approval of Bills and 3/17/26 Meeting Minutes.
• Next Meeting Date: 4/21/26
• Adjournment of Meeting