City Commission Minutes

Minutes of the Regular City Commission Meeting held on March 3, 2026 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Steve Ness, Todd Hofland, Darren Limesand, Shannon Hewson, Aaron Allen, Brad Mosher, and Peggy Allen.  Absent: None

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda. RCV= all aye, MC.

                Direct Deposit: $ 34,854.99; Checks # 14915 – 14937; Voided Checks: None; Bills: Advanced Business Methods $223.07, Boss Office Products $147.82, Bowman Park and Rec $4,321.27, Badlands Patriot $1,075.39, Bowman Ace Hardware $142.91, Bowman Auto Parts $190.82, Brosz Engineering $59,412.50, Consolidated $3,932.00, Core and Main $238.12, Dakota Dust-Tex $132.10, Morgan Foss $900.00, Frontier Travel Center $489.90, Hawkins $150.00, KPOK $25.00, MDU $10,938.55, Prevision Magazine $320.00, Randy’s Welding $360.00, Steven Ness $689.00, Southwest Healthcare Services $125.00, Tiger Electric $2,122.38, VISA $1,144.31, Wild & Weiss $200.00, and Olympic Sales $765.68.

BROSZ ENGINEERING– HEWSON:

                 Projects Update: Hewson said the final plans were sent to DEQ for the sewer rehab project.  The invitation to bid for the sewer project and water tank project will be at next meeting.

Drill tests will be done next week in the alleys; we are verifying that our ground can expand so we can do bursting instead of cast in place, as we are hoping to increase pipe size from 6” to 8”.

HOFLAND-STREET DEPT:

Dept. Head Report: Sweeping streets this week and is anticipating May 11^th for cleanup week.

NESS -WATER AND SEWER DEPT.:

                Dept Head Report: The water main break in the street near the Lutheran Church lost about 30,000 gallons; Kruger Excavation put a wrap on it.  Residents were without water for 12 hours.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 2/17/26 – 3/1/26:  Incidents: 9 (traffic stop-5, failure to register as a sex offender, traffic accident with injuries, assault-aggravated, and unattended death), Calls for Service: 33 (extra patrol-15, information report-4, motorist assist-2, public relations patrol -2, house watch-2, lockout, medical emergency, reckless driver, traffic complaint, parking violation, notice against trespass, utility problem, and citizen assist); Traffic Stop: 14 (arrest-5, citation-5, verbal warning-3, and written warning); Arrest: 5 (other criminal offense-3, family offense, destroying evidence, drug possession, driving under influence, and drug equipment.)

ALLEN – GARBAGE DEPT:

Dept. Head Report: Everything is running well, nothing to report.

ALLEN – FINANCIAL AUDITOR:

Public Comment Policy: The proposed policy was given to the Commission to review at the last meeting.  No changes were requested.  The policy will be posted by the door in the meeting room.  Motion by Schaaf, second by Shear to approve the Bowman City Commission Public Comment Policy effective at the next meeting.  RCV= all aye, MC.

Credit Card For Water Department: Allen requested a credit card for the water department superintendent to use (Steven Ness).  Motion by Schaaf, second by Vail to approve a credit card being issued for the water department with same credit limit as the other City cards in the amount of $5,000.00.  RCV= all aye, MC.

NDDOT Contract For Fog Seal: Allen presented a letter of concurrence for the bid on ND DOT Project #NH-5-012(058)020 for Highway 12 north frontage road fog seal in the amount of $39,970.87.   Motion by Shear, second by Schaaf to approve the NDDOT contract in the amount of $39,970.87 for Highway 12 north frontage road fog seal. (Project is run through ND DOT bid process.) RCV= all aye, MC.

                Thanksgiving Day Sewer Break: Allen inquired what the Commission would like her to do regarding the two sewer claims that the City liability insurance wouldn’t cover.  The Commission requested Allen to look in the minutes to see how many claims we have had in the past and have paid.  Allen will bring this information back to the next meeting for guidance.

                NDIRF Sewer Endorsement: Allen presented three options for sewer main backup coverage for when NDIRF doesn’t find the City liable under our liability insurance policy.  Motion by Schaaf second by Vail to approve the $40,000 limit endorsement in the amount of $1,782.00 paid annually.  RCV= all aye, MC.  This endorsement is per occurrence, so if five homes have an issue, the $40,000 gets split between the five homes.

FIRE DEPARTMENT – LIMESAND:

New Fire Hall Rural Catalyst Grant: They sent their plans to different contractors requesting bids for the building.  They were awarded a $500,000.00 Catalyst Grant that needs to go through a political subdivision, so they are requesting to go through the city.  This is a reimbursement type grant, so the BCDC office will take care of the paperwork, the payment will come to the City, and the City will disburse the funds to the Fire Department after received.  Motion by Schaaf, second by Bullis to approve James signing off on Rural Catalyst Grant #5088 for the Bowman Fire Department, with the City being the conduit for them.  RCV= all aye, MC.  Limesand stated he was hoping to give us a monthly update and thought we wouldn’t need to get an appraisal on the old Fire Hall until this fall or winter.  These buildings will be put out for bid when it’s closer to the Fire Department moving into the new Fire Hall and funds will be given to the Fire Department to go towards the cost of construction of the new facility.

CLOSE OF MEETING:

Next Meeting: 3/17/26 at 4:00 pm

Motion by Shear, second by Schaaf to approve the bills and 2/17/26 Meeting Minutes.  RCV= all aye, MC.

President James adjourned the meeting at 4:40 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, March 17, 2026 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.  The Public Comment Policy will be adhered to during the meeting to ensure fair opportunity to be heard while maintaining an orderly and efficient meeting.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (McGee, A. Allen, Hofland, Ness, Chief Headley, and Brosz Engineering)

 4:30 – 4:40 PM                 ND Cares – Sign Presentation for ND Care Community

 4:40 PM                              City Hall Roof Bid Review and Possible Award

ALLEN

Flood Ordinance Amendment – Change NDCC # and add definition

Thanksgiving Day Sewer Backup Claims

Fire Department Project/Zoning Board Approval/Gravel Variance

PUBLIC COMMENT ON PREVIOUS AGENDA:

*You must be signed up before the meeting starts to be able to comment on the previous meeting agenda items.

Close of Meeting

• Approval of Bills, 2026 February Financials and 3/3/26 Meeting Minutes.
• Next Meeting Date: 4/7/26 Tax Equalization Meeting 3:30 pm and Regular Meeting at 4:00 pm
• Adjournment of Meeting