City Commission Minutes

Minutes of the Regular City Commission Meeting held on October 1, 2024 at City Hall at 4:00 PM.

Present:  Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Todd Hofland, Aaron Allen, Shannon Hewson, Stacy McGee, and Peggy Allen.  Absent:  Lyn James and Bill Mason.

Vice President Shear called the meeting order at 4:00 pm.  Motion by Schaaf, second by Bullis to approve the agenda. RCV= all aye, MC.

Direct Deposit: $31,978.44; Salary Check #103349 $719.51; Check #14050 – 14078; Voided Checks: #14059; Bills: Colette Haines $519.64, Advanced Business Methods $183.75, Boss Office Products $399.91, Bowman Auto Parts $91.64, Bowman Cemetery $173.07, Bowman Park and Rec $35,630.73, Brosz Engineering $2,665.00, Core and Main $70.40, Dakota Dust-Tex $115.0, Diamond Vogel Paints $526.46 (voided), DTE Truck Equipment $59,986.00, Frontier Travel Center $669.09, Hawkins $1,303.27, James Cabinet $89.00, Loretta Olind $725.00, MDU $8,730.36, Newby’s Ace Hardware $626.98, ND League of Cities $275.00, Peggy Allen $569.50, Pen Soft $689.00, Rays Welding $545.89, S & T Plumbing $4,626.18, Swanston Equipment $571.43, VISA $1,331.94, West River Health Services $110.00, and Westlie Truck Center $96,273.78.

                Tax and Tourism Checks #14079 – 14078

                Tax and Tourism Bills:  Bowman American Legion Post 48, Bowman County Development Corp $4,114.00, and Headless Horseman $500.00.

BROSZ ENGINEERING – HEWSON:

Hewson applied for a grant for the water tank project and a watermain project.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report:  There are three more holes at the Halleck Main site, one was 30’ deep by 15’ across, and another was approximately 20’ deep.  PSC didn’t want to use the city’s busted up concrete like Hofland requested.  They didn’t want to beat up their truck with the concrete, so they are just filling it in with dirt.  They should be done today.

2024 Plow Truck:  The plow truck is in and ready to be picked up.  Allen presented the sales order for signature for the truck.  The sales quote is $2,415.00 more than quoted because Hofland added plow lights.  Motion by Schaaf, second by Vail to approve the signing of the sales order for Westlie Motor Company in the amount of $95,212.00 and DTE in the amount of $59,986.00.  RCV= all aye, MC.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 9/16/24 – 9/29/24:  Incidents – 8 (assault/criminal mischief, suspended driver, criminal mischief/disorderly conduct, traffic offenses, fraud counterfeit bill, assault/domestic, and dog at large), Calls for Service – 48 (extra patrol-16, public relations-6, dog or cat running at large-4, medical emergency-3, business security check-3, welfare check-3, animal noise-2, direct traffic, industrial accident, agency assistance, house watch, burglary, domestic disturbance, lockout, animal problem, narcotics intelligence); Traffic Stops – (citation-24, verbal warning-20, written warning-15, no action-4, and arrest-2); Arrests – (no custody-2 and custody-on view arrest-2)

ALLEN – GARBAGE DEPT:

Dept. Head Report:  Allen broke his ankle at home on Sunday, he will be out from work for approximately 3 weeks, when he can put pressure on it, he will come back.

ALLEN – FINANCIAL AUDITOR:

Polling Place Inspection:  City Hall was inspected for ADA compliance for handicapped voters.  They inspected the building when it was in the middle of construction this summer and just sent their report.  This may come back for more discussion after Allen does some investigation, she just got this report today.

Park and Rec City Sales Tax Request:  Allen presented a sales tax request for a maintenance related item in the amount of $31,548.00.  Motion by Schaaf, second by Bullis to approve the Park and Rec city sales tax request in the amount of $31,548.00.  RCV= all aye, MC.

Extra Mile Day Proclamation:  Allen presented the annual request to proclaim November 1, 2024 as Extra Mile Day in Bowman.  Motion by Schaaf, second by Bullis to approve the Extra Mile Day Proclamation to proclaim November 1, 2024 as Extra Mile Day in Bowman.  RCV= all aye, MC.

City Hall Project:  James Cabinet and Remodeling put the flashing up on the roof since the other contractor couldn’t get to it.  James Cabinet and Remodeling doesn’t want to be responsible if it doesn’t work because it wasn’t his design.  Since the roof flashing was put on, Allen asked for permission to finish the walls and floor in the Commission Room.  The Commission gave permission to move forward on finishing the walls and flooring in the Commission Room.  The Commission said they want the wood that covers the pipes around the top of the room to be painted a darker color.

Police Department ND SIRN Radios:  Allen presented the proposal for the SIRN PD radios.  These are the radios that we are required to have in order to be able to communicate with State Radio and EMS.  The cost of the radios will be $71,557.72 and the cost to install them will be approximately $6,778.00, for a total of $78,335.72.  State ND SIRN radio reimbursement will be around $15,000.00, we received a grant from Bowman Wind in the amount of $2,000.00, and Allen applied for a grant from Rural Development Finance Corporation but haven’ t heard back yet. So the actual cost to the city will be approximately $58,335.72.  Motion by Schaaf, second by Vail to approve the purchase of the PD Motorola radios not to exceed $78,500.00.  RCV= all aye, MC.

Walking Path Lights Project:  Allen presented the quote from Coyle Electric for the walking path lights at James Field.  The City had budgeted $70,000.00 for this project.  Motion by Bullis, second by Vail to approve the Coyle Electric quote for walking path lights in the amount of $76,792.33, the extra $6,792.33 will come out of the general fund.  RCV= all aye, MC.

CLOSE OF MEETING:

Next Meeting:  10/15/24 at 4:00 pm.  The County would like the City to come to their next meeting to discuss 11^th Ave NW and 6^th Street maintenance.  Schaaf will be gone.

Motion by Schaaf, second by Bullis to approve the bills and the 9/17/24 meeting minutes.

Vice President Shear adjourned the meeting at 4:25 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, October 15, 2024 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30PM                  Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering)

 4:30 PM                              Case No. LDC#24-01 ORDINANCE #2024-3 ZONE CHANGE REQUEST FROM MH-1 TO R-1, PLAT MODIFICATION APPROVAL, AND A CONDITIONAL USE PERMIT TO ALLOW FOR DUPLEXES.   Danny S. Brosz Living Trust is requesting: 1) approval of a zone change from MH-1 (Manufactured Home Park-1) to R-1 (Residential-1), 2) a Conditional Use Permit (CUP) for duplexes in R-1 and Plat Modification.  The site is being requested to be rezoned to allow four family duplexes.  The site is situated in Block 75 (46 feet of lot 7 and Block 76 (Lots 1, 2, 3 and 4) in County Auditor’s Plat #3, also known as 404 3^rd Avenue SE and 312 3^rd Avenue SE.

ALLEN OR MCGEE

Resolution 2024-Z-1  Maintenance of Ridl Drainage Ditch

Raffle Permit #24-60 Catholic Daughters

Raffle Permit #24-61 Bowman Rotary Club

2027 TAP Grant Projects-Anything we want to apply for?

Park and Rec Sales Tax Request

Meeting with the County regarding 6^th Street and 11^th Avenue NW

Open Forum

Close of Meeting

• Approval of Bills and 10/1/24 Meeting Minutes.
• Next Meeting Date: 11/6/24
• Adjournment of Meeting