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City Commission Minutes

May 21, 2024
4:00 pm

Minutes of the Regular City Commission Meeting held on May 21, 2024 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Bill Mason, Todd Hofland, Aaron Allen, Shannon Hewson, Officer Bergerson and Peggy Allen.  Absent:  Chief Headley

President James called the meeting order at 4:00 pm.  Allen requested to add Park and Rec City Sales Tax Request and Slope Electric Voting.  Motion by Shear, second by Schaaf to approve the amended agenda.  RCV= all aye, MC.

                Direct Deposit: $1,700.25 and $27,487.39; Check #13839 – 13853; Voided Checks: #103337 and 13840;  Bills:  AT & T $735.53, Consolidated Communications $2,340.00, Dacotah Paper $75.96, Dakota Pump and Control $784.14, Dept. of Environmental Equality $124.46,Fallon County Treasurer $6,334.65, James Cabinet $1,932.00, John Deere Financial $20.70, ND Dept of Transportation $1,820.77, Slope Electric $1,275.00, Tiger Electric $990.06, Van Diest Supply Company $1,254.00, Wild and Weiss Law Office $200.00, and Bowman Park and Rec $28,293.78.

BROSZ ENGINEERING – HEWSON:

Engineer Report:  SRF program now offers a loan for repairing streets at 2% interest.  We have 20,800 LF of cast pipe left in town, Hewson will go over the list with Mason.  The pipes that are 1955 and newer are the ones that we know what they are made of.

Lead Pipe Lines:  There is a lot of federal money at the state to help with replacement of these lines. So if we discover lines through this survey process, there is money there to help replace them.

GIS:  Shear explained to Hewson that we need viewer only licenses for the Commissioners to be able to view the GIS but not make changes.  Kady Walker is the new person working with the GIS.  Hewson will do a GIS presentation for the Commission hopefully at the next meeting.

Water Tank Replacement Project:  Hewson submitted the funding application for the water tank project on 4/25/24.

Siren:  Allen asked Mason if there was three phase wiring near the water tanks, Mason said there is 480 at the well.  James suggested asking for BLM funding for the cost to get three phase to a siren on the top of the hill by the water tanks.  Hewson will contact MDU to get an estimate on cost and report back to the Commission.

Splash Pad:  Meshke will be doing concrete soon and they hope to have it operational in July.     

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report:  During clean-up week they hauled 41 loads of wood, last fall they had 30 loads, and the metal went up 7 more loads.  It’s getting to be more and more, some locations had over 4 loads of wood.

The Durapatcher is supposed to be here the first of June.

MASON -WATER AND SEWER DEPT.:

                Dept Head Report:  On 2nd Ave SE there was a water leak on PVC pipe over the weekend, it was last fixed in 1992.  It was the service line going across the street on a compression fitting.  There was also a leak on a 1960 fire hydrant by the swimming pool.  The leak was in the lead going to it, there is a temporary fix on it now until the new hydrant comes in.

Retirement:  Mason stated he is retiring in April 2025.

Indeed:  Commission is okay with McGee doing the $300.00-$400.00 fee for advertising for the water department position in hopes of getting more applicants.

Apprenticeship Program:  Allen briefly explained the three options of the Apprenticeship Program through Rural Water.  Motion by Schaaf, second by Shear to approve doing the Apprenticeship Program through Rural Water for the water department position.  They would like McGee to look into the options to get more detail for the best scenario and bring back to next meeting.  RCV= all aye, MC.

Water Superintendent Job Duties:  McGee needs to get the job details that Mason does so there is a basic handbook for his position.

OFFICER BERGERSON – POLICE DEPT.:

Activity Report for 5/6/24 – 5/19/24:  Incidents – 5 (theft, driving under suspension–2, vehicle impoundment, and hit and run on unattended vehicle); Calls for Service – 43 (public relations-14, agency asistance-3, dog or cat running at large-2, medical emergency-2, welfare check-2 bar check-2, 911 hangup call-2, animal noise, lost property, runaway juvenile, information report, accident property damage, extra patrol, unruly child, leaving the scene of an accident, disorderly conduct, threatening, animal problem, lost animal, traffic accident with damage, property damage, not vandalism, reckless driver and parking problem); Traffic Stops – 40 (verbal warning-22, citations-12, written warning-3, arrest-2, and no action-1); Arrests – 2 (traffic violations.)

JAMES:

                Oil Meeting Update:  James met with Denbury/Exxon landmen and a consultant in April.  They have 4 plants, three are online and once the 4th one is online we should see a steady increase in revenue.  They are working on new production models after the first of the year after they have seen the new totals at the end of the year and they will share the information with us.

SHEAR:

City Hall Roof:  Shear asked the street crew if they would put the metal ridge up on the City Hall roof.  Hofland said his crew would look at it to see if they can do it.  Vail will help supervise what they are doing since he met with the contractor that told us what we need to do to fix the roof.

ALLEN – GARBAGE DEPT:

Dept. Head Report:  They have been monitoring the 2014 Freightliner garbage truck and there is antifreeze and oil leaking out of the truck in large amounts.  There is a slight oil leak around the filter housing but doesn’t feel that is where the big loss of oil is.  They replaced 4 or 5 quarts of oil and then another 5 quarts and once a week he has to add antifreeze.  It has 175,000 miles on it.  Allen asked if we should get a mechanic’s perspective on it?  Allen is thinking the top side of motor needs worked on.  Allen will call Weslie to get a cost estimate to repair the motor.

  1. ALLEN – FINANCIAL AUDITOR:

                Final TAP Grant Pay Application for Phase II:  Allen presented the final pay application for the TAP Grant Phase II.  Motion by Shear, Second by Schaaf to approve the final pay application to NDDOT for Phase II off the TAP Grant project in the amount of $1,820.77 and give James’ permission to sign the local funding match form and state that we use oil revenue for the local match.  RCV= all aye, MC.

                City Hall Project Update:  Midco’s line was cut by American Waterworks so they are discussing if American Waterworks is going to trench in a new line for Midco.  Midco will put a connection behind the TV instead of in the small conference room once the new line is buried.

American Waterworks is putting the sump drain in the back on 5/22/24.

The bathroom toilets are being put in on Thursday, but the stall dividers cannot go in because the flooring is not done yet.

We are waiting for a quote from Medoza Plumbing to put lawn seed back around the building and repair the sprinkler system.

The Allen’s textured and painted the bathrooms.  There is a sink in the men’s bathroom but not the women’s, the women’s won’t be replaced until the dividers and vanities are put in.

Allen asked if they want the bathroom floors as close to perfect in levelness or just enough to make it drain.  The floors are about 2” off from one side to the other.  The Commission said they want it as close to perfect as they can so the plumber will have to put an extension on the drain so they can fix it.

The air conditioning will be put back in place on 5/23/24.  Hofland will bring the cement pad and air conditioning units back so Coyle Electric can reconnect them.

The wood facia encasing the pipes in the Commission Room will be left as wood and not painted as previously discussed.  Allen asked if it would be necessary to texture above the wood facia because you can’t see up there and the Commission said to just texture below the facia.

                Approval of Pledge of Assets:  Allen presented the Pledge of Assets from Dakota Western Bank for securing our funds.  Motion by Shear, second by Schaaf to approve the pledge of assets.  RCV= all aye, MC.

Slope Electronic Voting:  The Commission reviewed the items for voting and Allen will electronically submit their votes.

Park and Rec Sales Tax Request:  Allen presented a city sales tax request.  Motion by Schaaf, second by Shear to approve the Park and Rec sales tax request for bond interest and James field lights in the amount of $43,087.56.  RCV= all aye, MC.

CLOSE OF MEETING:

Next Meeting: 6/4/24 at 4:00 pm.

Motion by Shear, second by Schaaf to approve the bills, April Financials 2024 and the 5/7/24 Meeting Minutes.  RCV= all aye, MC.

James said she will be gone for the first July meeting, Shear said he will run the meeting.

President James adjourned the meeting at 5:01 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, June 4, 2024 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 

 4:00  –  4:05 PM                                                                            Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30PM                  Dept. Head Reports/Engineering (McGee, A. Allen, Hofland, Mason, and Chief Headley)   Allen – Garbage Truck

 4:30 PM                                                                                              Cal Klewin – Theodore Roosevelt Expressway 2025 Budgeted Funds Request

 

 

 

 

 

 

ALLEN

Raffle Permit #24-55

GIS Presentation

 

Open Forum

 

 

 

 

 

 

Close of Meeting

  • Approval of Bills and 5/21/24 Meeting Minutes.
  • Next Meeting Date: 6/18/24

Adjournment of Meeting

2024 City Zoning Commission Meeting Dates

2024 City Commission Meeting Dates

 

2024 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 2

January 16                                                   July 16

July 23, 25, and 29***

 

February 6                                                   August 6

February 20                                                 August 20

 

March 5                                                        September 3*

March 19                                                      September 17

 

April 2                                                            October 1

April 2 – Equalization Mtg. 3:30 pm      October 15

April 16

 

May 7                                                             November 6**

May 21                                                          November 19

 

June 4                                                            December 3

June 18                                                         December 27**

 

* Meeting falls the day after a holiday; therefore, the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

 

** Normal Meeting:   Date was rescheduled to this date.

 

*** 2025 Budget Prep Meetings:  July 23rd will start at 10:00 am and the 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am. July 29th will be an extra day if needed.

 

2024 Bowman City Zoning Commission

Meeting Dates

 

 

January 9                                                      July 16

 

February 13                                                 August 13

 

March 12                                                      September 10

 

April 9                                                            October 8

 

May 14                                                          November 12

 

June 11                                                         December 10

 

 

If there is nothing on the agenda when the meeting date comes, the meeting will be cancelled.  As permits dictate, other meetings may be scheduled.

Please check with the Zoning Administrator to verify the meeting is taking place, this is just a guide.

 

January – March meetings will start at 5:30 pm

April – October will start at 6:30 pm

November – December will start at 5:30 pm

Lyn James

President of the City Commission
701-523-6972
email

 

Lyn James is the owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND, and has been in business for 33 years. She is passionate about her community and is currently serving her fifth term as President of the Bowman City Commission, after serving two terms as a City Commissioner. Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, is the Chair of the Bowman Tax and Tourism Committee and is a member of the Bowman Area Chamber of Commerce and Bowman Rotary Club. She represents North Dakota cities as a member of the ND Peace Officers Standards and Training Board, as the Chair of the ND Economic Development Foundation Board of Directors, the Western Dakota Energy Association Executive Board, and the ND Workforce Development Council. Lyn is the past President of the ND League of Cities Executive Board and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees, and advisory positions.

 

City Commissioner                                                President of City Commission

 

Term 1           1996-2000                                            Term 1           2004-2008

 

Term 2           2000-2004                                           Term 2           2008-2012

 

.                                                                                    Term 3            2012-2016

 

.                                                                                    Term 4           2016-2020

 

.                                                                                    Term 5           2020-2024

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

 

Ryan Shear was born and raised in Bowman.  He is currently seated as the Vice President of the City Commission.   He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC.  Ryan as two children: Isaiah and Isabella. Ryan is very community minded and cares deeply about the present and future of Bowman.

 

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family.

 

City Commissioner

Term 1           2016 – 2020

Term 2           2020 – 2024

Mryon “Tiger” Vail

Water/Sewer Commissioner
701-523-1222
email

 

Myron was raised in Bowman and graduated from Bowman High School in 1977.  He furthered his education at NDSSS Electrical and became an electrician and owned and operated Tiger Electric in Bowman for 20 years and has since retired.

 

He is married to Lori Vail and together they have 3 children (Leah, Forrest and Brent).

 

Myron currently serves on the Bowman County Zoning Board and the City of Bowman Tree Board.  His hobbies including flipping houses and being a Grandpa.

 

Myron’s motto is “Fixing up Bowman, one house at a time

 

City Commissioner

Term 1           1992 – 1996

Term 2           2016 – 2020

Term 3           2020 – 2024

Benjamin (Benji) Schaaf

Police Commissioner
701-523-6506
email

 

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motorcycle, watching supercross and motocross, and spending time with his family.

 

City Commissioner

 

Term 1           2018-2022

Contact

CONTACT

Auditor

PHONE: (701) 523-3309

101 1st St NE
Bowman, ND 58623

OFFICE HOURS

Monday – Thursday:
7:30am – 12:00pm MT
12:30pm – 4:30pm MT

Friday:
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(Closed on Legal Holidays)