City Commission Minutes

Minutes of the Regular City Commission Meeting held on August 5, 2025 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Steve Ness, Todd Hofland, Shannon Hewson, Brooklyn Englehart, Darwin Wilke, Brad Mosher, Peggy Allen, and Stacy McGee.  Absent: Aaron Allen

President James called the meeting order at 4:00 pm.  James requested to add an update on the Bowman County funding for the water tank and sewer rehab projects.  Motion by Shear, second by Schaaf to approve the amended agenda. RCV= all aye, MC.

                Direct Deposit: $35,748.19, and 2,357.19; Checks # 14553-14593; Voided Checks: None;   Bills: Advanced Business Methods $233.16, Axon Enterprises $15,264.00, Badlands Patriot $591.73, Baker Furniture $2,700.55, Boss Office Products $108.66, Bowman Auto Parts $131.69, BCDC $316.20, Bowman County Road Department $8,910.00, Bowman Grain $22.00, Bowman Park and Rec $5,725.08, Bowman Sales and Service $54.54, Brosz Engineering $14,067.50, Consolidated Telecom $1,183.47, Dakota Dust-Tex $126.30, Dakota Pump and Control $3,283.57, Diamond Vogel Paints $943.00, Electric Communications $468.50, Electronic Communications $367.50, Fallon County Treasurer $7,810.60, Morgan Foss $900.00, Frontier Travel $546.24, Gina Harder $251.00, Hawkins $424.34, Jahner Lawn Care $250.00, PKOK $25.00, MDU $8,638.52, Nadine Julson $8,500.00, ND Dep to Environmental Quality $105.00, ND Motor Carriers $275.00, Newby’s Ace Hardware $399.82, One Call Concepts $192.00, Pomps Tire Service $6,430.00, ProPoint Coop $572.00, Randy’s Welding $480.00, Troy Nogosek $444.20, VISA $2,030.65, Western Dakota Energy Association $4,000.00, Westlie Truck Center $43.67, Widel and Weiss Law Office $420.00, and Woodley Construction $28.97.

Tax and Tourism Checks: #14559 and 14560

Tax and Tourism Bills: Bowman Chamber of Commerce $5,000.00 and Bowman County Development Corp. $4,613.11

BROSZ ENGINEERING – HEWSON:

                 Chip Seal 2025:  Hewson stated the preconstruction meeting will be on August 7^th at 1:00 pm; Shear will attend.  The contractor will start with Bowman County mid-week and roll into our project, we don’t have the schedule yet, could be Saturday of the following week.  Allen will post the notice on Facebook, KPOK, City website and Allen will take flyers around to the businesses and houses on Main Street.

Sanitary Sewer:  We met with DEQ virtually regarding the funding and Hewson and Janikowski we are moving forward on the application with Allen and McGee.  We are also working on the water application at the same time.

Water Tank: Structural portion of the project is going to computations.

JAMES-PRESIDENT:

Bowman County Funding Meeting:  James took 3 suggestions to the County for help with funding for the water tank and sewer slip lining projects.  Hewson explained the project and how much the city will be responsible for.  The County motioned to give up to $1,575,000 and were given the option of paying over a five year period.  Once it is bid, if it comes in lower we will ask for less, if it’s higher we will have to ask the citizens for more.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report: Hofland received quotes for different levels of extended warranty for the 2018 motor grader. It was decided to go with the premier plan so it would cover all the electronics which is $31,406.00 for 60 months of coverage.  Motion by Shear, second by Schaaf to approve getting the extended warranty in the 60 month premier plan in the amount of $31,406.00 and approve to transfer those funds from the general fund #1000 to the blade fund #3007.  RCV= all aye, MC.

NESS -WATER AND SEWER DEPT.:

                Dept Head Report: We had a water and wind energy tour stop in Bowman and Ness and McGee handled the presentation on our water system.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 7/14/25 – 8/3/25:  Incidents:  3 (domestic disturbance, private property accident and court order violation/wanted person); Calls for Service – 60 (information report-6, citizen assist-4, public relations-4, citizen dispute-3, welfare check-3,suspicious vehicle, circumstance-3, medical emergency-3, direct traffic-3, reckless driver-3, alarm-2, motorist assist-2, lost property-2, domestic dispute-2, dog or cat running at large-2, violation of city ordinance, child custody dispute, threatening, civil standby, child abuse or neglect, unruly child, criminal trespass, 911 hangup, traffic hazard, lost animal, suspicious object or substance, burglary, traffic complaint, agency assistance, animal problem, intoxicated person, business courtesy security check, and overdue motorist); Traffic Stops – 20 (verbal warning-13, citation-4, written warning-2, and no action-1); Arrests – 1 (court order violation-warrant.)

                All the new radios are in the cars and each officer took their unit to Bismarck.  The Weight Scale, Bowman County School and Bowman County Courthouse are where they have to sit to get their updates done on the radios.

Guardian Score Cards: The business cards just came in for the officer survey.  Headley will start bringing in the reports once he gets the feedback.  It’s a 60 second survey, it’s anonymous, and it’s a good way to get feedback from the community.  It’s usually a week or two-weeks after they are turned in that they get the reports back.

2026 PRELIMINARY BUDGET STATEMENT:

James read the 2026 Preliminary Budget Statement. There will be a public hearing on 9/16/25 at 4:30 at City Hall for any taxpayer wishing to voice their concerns.  The City will be levying for:  General Fund $546,578 – 95 mills, Library $22,988 – 4 mills and Cemetery 1.74 mills $10,000 for a total of $579,566.

ALLEN – FINANCIAL AUDITOR:

Roof Quote: The Commission discussed this quote at budget time.  The Commission will approve it, if they agree to back their design. Motion by Shear, second by Vail to hire CW structural and the J2 studio architects to design presented.  The Commission want some assurances that it will work!  RCV= all aye, MC.

SPLASH PAD-HEWSON AND ENGLEHART:

Recycling of Water at Splash Pad: The original plan was to recirculate the water used at the Splash Pad.  The cost of the equipment would be $140,000 which is not feasible to recirculate the water due to the amount of water being used and the cost of the equipment, it would only be about a $4,500 annual payback.  They still have $30,000 left in their funds so they may use the money for shade and parking if it can’t be used for recirculation of water.

The Commission felt it was in the best interest to try to recirculate the water, they want them to come back at the end of the 2026 season to see where we are at for water usage and maybe partner with them in the cost to recirculate it.  Hewson stated there would be chemicals and testing required, it’s not an easy answer and will take some time to figure it out.

This Friday at 5:30 pm Park and Rec is providing supper and doing a memorial to Jon Brosz at the Rotary Park.

Resolutions of Support for TRE and Roadways:  James read the information regarding the resolutions for support for Theodore Roosevelt Expressway.  (Resolution 2025-M-16 A resolution Supporting the Future Interstate Highway Formula Program, 2025-M-17 A Resolution Supporting Future Interstate Designation for Heartland Expressway, Theodore Roosevelt Expressway and a portion of Ports-to-Plains High Priority Corridors and Numbering Future Interstate Segment and Resolution 2025-M-18 A Resolution Supporting the Future Interstate Feasibility Study for Heartland Expressway, Theodore Roosevelt Expressway and a Portio of Ports-to-Plaines High Priority Corridors.  Motion by Shear, second by Schaaf to approve Resolutions 2025-M-16, 2025-M-17, and 2025-M-18 all in support for the TRE and other transportation corridors.  RCV= all aye, MC.

Rock the Block Special Event Permit:  Allen presented a Special Event Permit for the Chamber of Commerce.  They would like to block off streets, get dumpsters from the City, and have open container on Main Street.  The Silver Dollar will have their tiki hut for adult beverages and a tent that will have ice cream for kids, South Main Lanes will have keg beer and food, and the Library would like to block off the street in front of the library.  Motion by Shear, second by Schaaf to approve the special event permit for Rock the Block with the provision that no glass bottles of any kind be used.  RCV= all aye, MC.

Golf Course Insurance Check:  Sweetwater Golf Course has a roof claim on one of their buildings due to the storms.  Pauley called in the insurance claim to NDIRF and they sent a check to the City since we own the buildings.  Pauley has Riquelme Construction fixing the roof.  Shear requested that Pauley come before the Commission to talk about this project.

Gaming Permit:  Allen presented three raffle permits for approval.  Motion by Shear, second by Schaaf to approve Gaming Permit #24-70 for the Bowman Lions Club, Permit #24-71 Bowman County Booster Club, and Permit #24-72 St. Charles Catholic Church.  RCV= all aye, MC.

CLOSE OF MEETING:

Next Meeting: 8/19/25 at 4:00 pm

Motion by Shear, second by Schaaf to approve the bills and July 15, 2025 Meeting Minutes.  RCV= all aye, MC.

President James adjourned the meeting at 5:00 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, August 19, 2025 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering) Brosz Engineering:  Task Order 5-2025 for Sanitary Sewer Rehab Design and Amendment #1 to Task Order #4 for Chip Seal

4:30 – 4:45 PM                 BCDC Presentation

 4:45 – 4:55 PM                 Sweetwater Golf Course Roof Claim – Brad Pauley

 4:55 – 5:25 PM                Rodney Schaaf – Military Training Airspace                          

 5:25 PM                              Chris Bucholz – Complain on Neighbor’s Animals and York CUP Appeal    

ALLEN

Park and Rec Sales Tax Request

Community Foundation Grants

Resolution 2025-F-23 NDDEQ Loan Resolution

Certification Regarding Debarment, Suspension, and other Responsibility Matters for Project Funding

Gaming Site Authorization for RMEF Nodak, Inc. at Bowman Lodge and Convention Center for 10/3/25

Open Forum

Close of Meeting

• Approval of Bills, 8/5/25 Meeting Minutes and 7/22/25 Budget Prep Meeting Minutes.
• Next Meeting Date: 9/2/25
• Adjournment of Meeting