City Commission Minutes

Minutes of the Regular City Commission Meeting held on August 19, 2025 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Steve Ness, Todd Hofland, Josh Stuchal, Brad Mosher, Sara Nagel, Brooklyn Englehart, Teran Doerr, Margie Russ, Dan Peterson, Scott Shear, Dave Mosbrucker, Brad Pauley, Rocky Wallman, Dennis Shear, Gene Anne Kulseth, Rene Schaeffer, Dustin Swanson, Kady York, Brianna Fleck, Rodney Schaaf, Melissa Buchholz, Doug Buchholz, Chris Buchholz, Aaron Allen, Peggy Allen, and Stacy McGee.  Absent:

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Bullis to approve the agenda. RCV= all aye, MC.

                Direct Deposit: $34,021.58 & $765.00; Checks # 14594 – 14609; Voided Checks: None; Bills:  AT & T $788.36, Bowman Auto Parts $137.08, Bowman Park and Rec $65,350.00, Cenex Fleetcard $4,890.48, Consolidated Telecom $1,203.08, Coyle Electric $165.04, Dacotah Paper $53.23, DASH$128.30, Double EE Service $126.31, Electric Communications $367.50, Fallon County Treasurer $8,452.85, Ferguson Waterworks $1,806.50, Hawkins $2,484.59, ND Information Technology $92.80, Postmaster $702.00, ProPoint $204.00, RDO Equipment $31,406.00, Slope Electric $1,442.00, Trowel and Hammer $4,554.00, and Riquelme Construction $5,282.92.  

BROSZ ENGINEERING – STUCHAL:

Task Order #5-2025 for Sanitary Sewer Rehab Design: This task order is for the Rural Development Grant that is a 75%/25% split, it covers the design engineering and construction engineering costs.  Motion by Shear, second by Schaaf to approve Task Order 5-2025 for Sanitary Sewer Rehab Project.  RCV= all aye, MC.

Amendment #1 to Task Order #4 for Chip Seal: This request is for a $10,000 increase for construction engineering services.  Motion by Shear, second by Schaaf to approve Amendment #1 to Task Order #4 in the amount of $10,000 for chip seal project engineering. RCV= all aye, MC.

Chip Seal: Main Street was fogged on Monday.  North Main Street didn’t get fogged as they agreed, this was part of the agreement for storing Scranton’s rock that was dumped on our property without permission.  Hofland wanted to know if they are coming to get the rest of the chip they left since the project is done.  They put it in his sand area and it has to be moved.  Brosz Engineering will talk with Avery about moving it and compensation for storing it.  Main street still needs striped.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report: They are striping the crosswalks right now.

Landfill: Matheson went back to school, so now the landfill is on call with the street crew.  Matheson will work every Saturday from 8:00 am – 12:00 pm through 9/27/25.  Hofland will find someone to work Monday through Thursday of clean up week (9/22/25 – 9/25/25), and Matheson will work that Friday and Saturday 9/26/25 – 9/27/25).

NESS -WATER AND SEWER DEPT.:

Dept Head Report: There was a water leak on 3^rd Avenue and 3^rd Street.  They shut off water to seven houses to make the repair.  Currently the intersection does not have flow through it, all the houses are being fed water, but we need to get this fixed.  JK Excavation had given us an estimate to

bore it some time ago, we need to get a current estimate.  Ness will get a quote from him and bring it back to the meeting.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 8/4/25 – 8/17/25:  Incidents – 9 (traffic stops-4, overdose, fraud, theft, traffic accident with damage, narcotics/paraphernalia possession); Calls for Service – 43 (animal noise-4, citizen assist-4, information report-3, agency assistance-2, nuisance-2, domestic dispute-2, suspicious person/circumstance-2, injured animal-2, noise complaint, notice against trespass, criminal mischief, motorist assist, vehicle inspection, 911 hangup, accident report damage, public relations, lost property, citizen dispute, suicidal person, civil standby, overdose, business courtesy/security check, animal problem, extra patrol, disorderly conduct, lockout, disturbance, medical emergency, welfare check, and officer safety), Traffic Stops – 21 (verbal warning-11, written warning-4, citation-3, and arrest-3); Arrest – 4 (other criminal offenses and driving while suspended-3 and narcotic possession/drug equipment/paraphernalia.)

ALLEN – GARBAGE DEPT:

Trucks are running well, nothing to report.

BCDC PRESENTATION:

BCDC staff reviewed their projects, showed the workforce recruiting videos and asked the Commission if they had any questions.

SWEETWATER GOLF COURSE – PAULEY:

Roof Claim: A storage building roof came off during one of the storms at the golf course.  Pauley had contacted the insurance company and had it repaired. Pauley was told that in the future City Hall needs to be notified and will take care of the claim.  Motion by Vail, second by Schaaf pay the roof repair and cover the deductible in the amount of $5,282.92 to Riquelme Construction.  RCV= all aye, MC.

AIRPORT AUTHORITY-RODNEY SCHAAF:

Powder River Training Airspace: Schaaf gave a presentation on the military’s revised plans in the Power River Training Airspace.  He reviewed several concerns he had regarding their plans and requested a letter from the Bowman City Commission addressing these concerns.  He gave the Commission a sample letter which needs to be into the military by 9/9/25.  Motion by Schaaf, second by Shear to approve the letter being put on City letterhead to PRTC Airspace for the Airport Authority Concerns and have President James sign it. RCV= all aye, MC.

APPEAL FOR YORK CUP LDC25-004 IN ET ZONE – CHRIS BUCHHOLZ:

Chris Buchholz Appeal: The Commission listened to Buchholz address his concerns about allowing the CUP for a kennel for the Meowsers Cat Rescue in the ET Zone.  He referenced that at the location of York’s residence, their animals had escaped and got into his father’s property.  With there being a cat rescue at this location, he feels that they shouldn’t be allowed to have dog as a personal pet and wondered why the other animals were not being addressed since they aren’t allowed in the ET Zone.

York stated that she is going to put up a privacy fence so she doesn’t have any more escapes of her personal animals and at the rescue, if the animals are taken out of the housing area into the fenced area, they will have volunteers with them so they can’t escape.

James stated that a committee is working on ideas to bring to the Commission regarding changing the ordinance to allow a certain number of animals in the AG zoned areas in the ET Zone.  James stated that this part of the ordinance is on hold until a decision is made and the ordinance is revised.

ALLEN – FINANCIAL AUDITOR:

                Park and Rec Sales Tax Request: Allen presented a city sales tax request for Park and Rec for a capital improvement of concrete in front of The Edge.  Motion by Schaaf, second by Shear to approve the city sales tax request for Bowman Park and Rec in the amount of $65,350.00.  RCV= all aye, MC.

Community Foundation Grant: Allen inquired if she could apply for the police department guns if this grant allows it.  The Commission said to apply.

Resolution 2025-F-2025 NDDEQ Filing A Loan Application, Certificate Regarding Debarment, suspension and other Responsibility Matters for Project Funding and Authorization for ACH for project funding: Allen presented project forms that need to be completed and signed for sanitary sewer rehab project.  Motion by Vail, second by Schaaf to approve the signatures for Resolution 2025-F-2025 NDDEQ Filing a Loan Application, Certificate Regarding Debarment, suspension and other Responsibility Matters for Project Funding and Authorization for ACH for project funding. RCV= all aye, MC.

Gaming Site Authorization: RMEF Nodak, Inc. requested a gaming site authorization for one day at the Bowman Lodge and Convention Center for 10/3/25.  Motion by Shear, second by Schaaf to approve the one-day gaming period for RMEF Nodak, Inc. on 10/3/25 at Bowman Lodge and Convention Center. There is no gaming done there by the BCDC, so nothing needs to be suspended for the day.  RCV= all aye, MC.

CLOSE OF MEETING:

Open Forum:  Dave Mosbrucker inquired about the electric bicycles in town.  He stated they can go up to 30 mph and there are kids that are driving reckless on them. Headley said there are rules to a certain degree they have to follow, like wearing a helmet if they are under 18.  Headley wants to know if they should take more of a stance on these and the UTV’s.  Headley will get the Commission information on it, there are ordinances other communities have that we can get.  There was also discussion about golf carts being licensed, more information will be brought to the Commission regarding these items before a decision is made.

Next Meeting: 9/2/25

Motion by Shear, second by Schaaf to approve the bills, 8/5/25 Meeting Minutes and 7/22/25 Budget Prep Meeting Minutes.  RCV= all aye, MC.

James adjourned the meeting at 5:40 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, September 2, 2025 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering)  Brosz Engineering:  Pay App #1 for Chip Seal

4:30 – 4:40 PM                 Chris Bucholz – TNR of Cats         

 4:40 – 4:55 PM                 LDC25-004 York CUP for a Kennel (Meowsers Cat Rescue) Appeal Decision

 4:55 – 5:05 PM                 Park and Rec – Miles Waterbury – Walking Path Fitness Station Project                                    

ALLEN

Park and Rec City Sales Tax Request in the amount of $40,066.42

Tree Grant

Back the Blue Grant

TRE Meeting, Anyone attending?

Approval for Allen to go to NDLC Annual Meeting and MFOA Meeting 9/7/25 – 9/19/25

JAMES

Sidewalk Removal at Residence

Open Forum

Close of Meeting

• Approval of Bills and 8/19/25 Meeting Minutes.
• Next Meeting Date: 9/16/25

Adjournment of Meeting