City Commission Minutes

Minutes of the Regular City Commission Meeting held on December 3, 2024 at City Hall at 4:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Bill Mason, Todd Hofland, Aaron Allen, Shannon Hewson, Stacy McGee, and Peggy Allen.

Absent: None

President James called the meeting order at 4:00 pm.  Shear requested to add City Hall updates to the agenda.  Motion by Shear, second by Schaaf to approve the amended agenda. RCV= all aye, MC.

Direct Deposit: $32,143.56; Check #14155 – 14174; Voided Checks: None  Bills:  Advanced Business Methods $272.27, Badlands Patriot, LLC $447.72, Boss Office Products $585.90, Bowman Auto Parts $168.33, Bowman Park and Rec $4,649.89, Bowman Sales and Service $32.01, Brosz Engineering $3,985.00, Dacotah Paper $167.05, Dakota Dust Tex $121.30, Frontier Travel Center $592.51, Hawkins $100.00, John Deere Financial $324.86, Loretta Olind $725.00, MDU $8,291.26, Midwest Doors of Dickinson $100.32, Newby’s Ace Hardware $32.97, Post Board $45.00, Randy’s Welding $14.88, VISA $1,021.44, and Bowman Auto Parts $195.93.

BROSZ ENGINEERING – HEWSON:

                Water Tank Funding:  Dept. of Water Resources said we should know something on funding by the end of the month.

TAP Project Grant Application: Hewson Proposed three projects for the TAP grant, the Edge Walking Path, the North Walking Path, and combined as one project.  The commission gave approval to apply for the combined project.  Summer of 2025 is when we would find out if we were approved, so we would know before the 2026 budgeting meetings.  Estimated cost of both projects is $1,485,550.00, with the city’s portion estimated at $516,372.79.  It’s roughly an 80/20 split in cost with the city paying 20%.

Chip Seal: The Commission gave Hewson approval to put the proposed chip seal project out for bid.  He will bring a work order to the next meeting.  The estimated cost of the project is $407,667.00.

School Shed Permits: We need to reach out to see when they are putting their vents in the track shed so their permit can be approved for zoning and the flood plain.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report: Nothing to Report.

MASON -WATER AND SEWER DEPT.: 

                Dept Head Report: Nothing to report.

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 11/18/24 – 12/1/24:  Incidents – 5 (assault, traffic complaint/suspended driver, DUI alcohol or drugs, burglary, and animal noise), Calls for Service – 37 (extra patrol-10, lockout-4, information report-4, domestic disturbance-2, unruly child-, burglary, 911 hang up, disorderly conduct, motorist assist, traffic accident with damage, business courtesy/security check, injured animal, citizen dispute, scam, parking problem, alarm, and animal noise, Traffic Stops – 50 (verbal warning-22, citation – 14, written warning -12), and Arrests – 2 (DUI and driving while license suspended.)

K-9 Dog: The PD declined the offer on the dog, they found out that the dog was trained on pseudo narcotics, so he won’t be able to be state certified.

MCGEE:

                Salary Adjustment: McGee asked for the annual salary adjustment for the employees.  Motion by Shear, second by Schaaf to give the employees a one-time $500.00 salary adjustment for all staff.  RCV= all aye, MC.

ALLEN – GARBAGE DEPT:

Dept. Head Report: Allen has all the trucks back together and running.

ALLEN – FINANCIAL AUDITOR:

                ET Zone Boundary Lines: Currently the second half mile ET Zone boundaries run halfway through some yards, they don’t follow property lines.  Allen asked if we could change the boundaries to follow the property lines or roads.  The Commission is okay with fixing the boundary lines, Allen will talk to the county about their concerns about fixing them.

                Approval to Pay End of Year Bills: Allen asked for permission to pay the end of year bills that come in for payment after the 12/23/24 meeting.  The Commission will review all the invoices at the next meeting.  Motion by Shear, second by Schaaf to give permission to Allen to pay the end of year bills that come in after 12/23/24.  RCV= all aye, MC.

ARPA Funds: Allen asked if the remaining ARPA funds could be used for the plow truck.  The ARPA funds would not cover the whole purchase but the majority of it so the rest would still come out of Street Equipment Fund.  Motion by Schaaf, second by Shear to use the ARPA funds for the plow truck.  RCV= all aye, MC.

Cleaning Bid for City Hall and the Joint Shop: Only one bid was received, and it was from Loretta Olind.  Upon opening the sealed bid, a discrepancy was found, so the Commission asked that she re-submit her bid.

Agreement Between the City and BCDC: James read the annual agreement between the BCDC and the City for professional services for January 1, 2025 through December 31, 2025.  Motion by Vail, second by Schaaf to approve the agreement between the BCDC and the City and have President James sign it.  RCV= all aye, MC.

Resolution #2024-F-22 for BCDC Annual Funding: James read the resolution, which explains the funds budgeted by the City for the BCDC for the year 2025.  Motion by Shear, second by Schaaf to approve Resolution 2024-F-22.  RCV= all aye, MC.

               Renaissance Zone Application for Marcus Fisher #BOW-19: Allen stated the Renaissance Zone Board met and approved the RZ application for Marcus Fischer for a Purchase with Major Improvements in Commercial.  He is going to purchase the Kum and Go Building and completely remodel the inside and will be creating at least one new job position.  Motion by Vail, second by Schaaf to approve the RZ application for Marcus Fischer for the purchase and remodel of the Kum and Go Building.  RCV= all aye, MC.

SHEAR:

City Hall Updates: Since the floor and the walls are now complete, Shear brought up some of the reaming items the commission spoke about doing at the end of remodel.

1. Putting a riser and ledge on the front of the commission table that the electrical would go in for the laptops. Allen will ask James Cabinetry for a quote for the riser and ledge.
2. “City of Bowman” sign behind the Commission. Allen will check with James Harriman on making a metal sign of the city logo and put a light behind it.  Allen will also check on the style of sign that the PD has in their front office and bring back the two quotes.
3. File cabinets for the Commissioners. Allen will ask James Cabinetry for two, two drawer file cabinets with locks on each drawer to go between the Commissioners so they can share one cabinet.  James will use the bottom drawer in the existing cabinet that Allen uses.
4. Microphones: Allen will check in the cost of the kind of microphones that you can shut off when you are not talking and so the shuffling of papers and typing from the computer won’t make so much noise over the speakers.

TIF DISTRICT-BROSZ:

                Public Hearing for TIF District for Park View Development:  This is the public Hearing for TIF District #2024-1 for Park View Point Development located at the South 46’ of Lot 7, Block 75 of the County Auditors Plat #3 on Lots 1, 2, 3, and 4 of Block 76 of the County Auditors Plat #3 also known as “The Old East Bagley Trailer Court located on 3^rd Ave SE.”  The petitioner is Danny Brosz Living Trust.

All the taxing entities were notified by mail of this public hearing.  Only Commissioner Abrahamson from the County was in attendance. Brosz said he will meet with the Bowman County School District next Wednesday and explain his project.  Brosz talked to the County and informed them about the TIF District, and they were positive about it.  McGee was asked if the School Board had any comments, and she said no comments at this time as the School Board has not met with Brosz.

As of now the housing authority purchased the lot from Brosz and is utilizing the grant funds from the state for cleaning up of blighted properties.  JK Excavation came and got all the old pipes out of the ground.  If we get a few warm days he wants to put in the sewer and water lines.  Brosz will then purchase the property for development.

                Motion by Schaaf, second by Vail to approve Resolution 2024-TIF-4 Creating TIF District #2024-1 for Danny Brosz Living Trust.

A letter will be drafted with the above referenced resolution and sent to the taxing entities and then they have 30 days to respond regarding if they are in favor of the TIF District or not.  Brosz stated that he will move forward with the project either way.  JK Excavation will be told by Brosz that his bill won’t be paid for 30 days, until we know the status of the other entities’ desires.  Once approved, Brosz will record his revised plat that he had approved several meetings ago.

CLOSE OF MEETING:

Next Meeting: 12/23/24 at 4:00 pm.

Motion by Shear, second by Schaaf to approve the bills and 11/19/24 Meeting Minutes.  RCV= all aye, MC.

President James adjourned the meeting 5:12 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Monday, December 23, 2024 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering)  Brosz- Task Order, Hofland – Mower Quote

 4:30 – 4:40 PM                Liquor License Renewals

 4:40 – 4:55 PM                Miles Waterbury – Park and Rec Update and Memorandum of Understanding

 5:00 PM                              Daniel Julson 2023 Audit

SHEAR

Zoning Administrator Compensation

ALLEN

2025 Cleaning Bid

2025 Meeting Dates-Any Changes?

City Hall Update Quotes

Annual Transfers, Budget Amendments and Create Fund #

All Hazards Training – Who is attending, need a headcount.

Computers for PD

Open Forum

Close of Meeting

• Approval of Bills, November 2024 Financials, 12/3/24 Meeting Minutes.
• Next Meeting Date: 1/7/25 and All Hazards Training 1/11/25 8:00 am
• Adjournment of Meeting