City Commission Minutes

Present:  Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Officer Bergerson, Aaron Allen, Shannon Hewson, Kady Walker, Sarah Snavely, Jean Nudell, Kasey Burke, Stacy McGee, Miles Waterbury, Darwin Wilke, Brooklyn Englehart, and Peggy Allen.  Absent:  Lyn James, Todd Hofland, and Bill Mason

Vice President Shear called the meeting order at 4:00 pm.  Motion by Schaaf, second by Bullis to approve as presented. RCV= all aye, MC.

                Direct Deposit: $30,592.22; Salary Check #10338-$1,085.14, #103340-$423.36, #103345-$449.55, and #103343-$449.55; Check #13904-13933;  Voided Checks: #103339 & 103341;  Bills:  Dakota Western Bank $254,005.00, Western Frontier Insurance $10,713.00, Advanced Business Methods $183.75, Badlands Patriot $858.06, Boss Office Products $77.94, Bowman Cemetery Assoc. $774.21, Bowman County Auditor $700.00, BCDC $66,530.99, Bowman Park and Rec $3,833.76, Bowman Regional Public Library $1,132.23, Bowman Sales and Service $155.21, Brosz Engineering $1,837.50, Dacotah Paper $152.98, Dakota Dust-Tex $230.60, Dakota Western Bank $242.55, Hawkins $1,768.21, JK Excavation and Construction $12,000.00, L-Tron $47.00, Loretta Olind $725.00, MDU $8,844.46, Newby’s Ace Hardware $79.09, One Call Concepts $90.00, Peggy Allen $104.52, Ports to Plains Alliance $1,000.00, Sara Bullis $104.52, Summit Fire Protection $599.00, SW District Health Unit $100.00, Thomas Jeziorski $913.48, VISA $1,014.34, and Wild and Weiss $200.00.

Tax and Tourism Checks #13934-13935 

                Tax and Tourism Bills:  Bowman County Water Board $500.00 and Dakota Territory Car Club $2,500.00.

BROSZ ENGINEERING – HEWSON:

                Power for Siren Near Water Tank:  MDU would require an overhead power line from the well to the top of the tank hill, no trenching will be allowed due to the scoria bed.  MDU would require a formal easement to install power.  Their preference is to follow the proposed road location with power.  Hewson said he doesn’t know if we can run the power there now.

Concrete for the Property at 207 3^rd Ave SE:  We received two quotes for removing and replacing existing curb at 207 3^rd Ave SE.  Winn Construction’s quote is $7,265 and CM Services quote is $4,000.00.  No commitment was made by the Commission regarding the quotes.  The property owner is going to be required to sign an agreement with the City stating they are requesting the curb to go across their driveway to keep the water off their property and if they would ever want it to go back to normal, it is the property owner’s responsibility.  Hewson will draw up the agreement and have Attorney Wild approve it. Then the Commission will approve the work to be done once the agreement has been signed by both parties.

OFFICER BERGERSON – POLICE DEPT.:

Activity Report:  No report until the next meeting because Chief Headley is on vacation.

MCGEE:

Smart Board vs. TV:  After research, McGee felt that a smart TV would be best for the Commission Room and a smaller smart board for the small conference room.  Allen will bring back smart TV quotes to the next meeting.

ALLEN – GARBAGE DEPT:

Dept. Head Report:  We got the 2024 Peterbilt delivered to Bowman by GMHR and it is in use.   GMHR will deliver the 2014 Freightliner back to Fargo.

ALLEN – FINANCIAL AUDITOR:

                Siren on 3^rd Ave SE:  The siren has been repaired and the police department will sound off the siren to make sure that it doesn’t need to be programmed after being fixed.

Truck Reliever Route:  Teran Doerr is going to be added to the truck reliever route committee.

2024 City of Bowman Organizational Meeting

On the 1^st Meeting in July during an election year there will be an organizational meeting to appoint the following positions:

Vice Chair = Ryan Shear

Financial Auditor = Peggy Allen

Utility Auditor = Stacy McGee

Assessor = Jodi Freier

Water/Sewer Commissioner = Myron Vail

Garbage/Street/Vector/Landfill Commissioner = Ryan Shear

Financial Commissioner = Sara Bullis

Police Commissioner = Benji Schaaf

Library Board Member = Benji Schaaf

Attorney = Steve Wild/Andrew Weiss

City Engineer = Brosz Engineering

Tree Board Member #1 = Sara Bullis

Tree Board Member #2 = Myron Vail

City Zoning/Renaissance Zoning Board Member/County Zoning Board Member #1 = Ryan Shear

County Zoning Board Member #2 (City Commissioner) = Myron Vail

Tax and Tourism Board Member = Lyn James

Bowman County Development Corporation Board Member = Lyn James

Police Department – Police Chief Chuck Headley

Police Officers –       Troy Nagosek

Trevor Bergerson

Mike Snow

Health Officer/Treasurer/Public Works Board (Per Attorney Steve Wild on 11/25/13, the City does not need a health officer, nor does he see a reason for a treasurer or board of public works.  We would refer to the Regional Health Officer which is “Custer Health District” in Mandan.)

                The Commission is okay with the way the positions were presented and will bring it back to the next meeting since President James is absent.

PARK AND REC – BURKE & WATERBURY:

New Park and Rec Director:  Miles Waterbury is the new Park and Rec Director.  Their 2025 budgeted request is $30,000.00 for operating, Health Insurance $30,000, State Aid $46,126 and the Edge Pledge $50,000.00 for a total of $156,126.00. 

WAYFINDING SIGNS – ENGLEHART:

                Wayfinding Signage: The committee came up with 18 signs that they feel should be strategically placed, pending the one calls and DOT approval.  The mismatched signs will come down and be replaced with these signs.  The City crew will help install them and the BCDC will be coming back to request funds to help with this project.  $70,000 is the estimate from last year but they added two more signs since that quote, so she doesn’t have a definite cost yet.  They have several grants and funding already for this project.  They are thinking of black signs with white lettering because DOT has a lot of regulations on colors that can be used.

MEOWSERS-WALKER:

                2025 Budgeted Funds Request:  Kady is requesting $5,000.00 in budgeted funds for 2025.  Walker has found a property in the country that she is trying to secure funds for, for the new Meowsers location.  Currently they only accept animals if they have a foster home for them to go to.

BOWMAN REGIONAL LIBRARY – SNAVELY:

Community Space in Backyard of Library:  The landscaper will start the last week of

July on this project.  They will have lights that light the “Community Space” in the evening hours. They are planning on having a savings fund of five years’ worth of maintenance costs for upkeep.  The Project is estimated to cost approximately $228,275.00.  Funding will be: $56,000 from the Bowman Public Library Foundation, $32,000 from the Bowman Regional Library Capital Improvement Fund, and $75,000 from the Bowman County Commission and had a plant sale that generated $5,500.00.  There is another grant they applied for and a few other entities they haven’t received an answer from for funding.  Snavely may be requesting funds from the City in the future to help with this project.  Bowman County has agreed to cover the rest of the funds they need if they can’t get them so they can get started with the project while they are waiting for other funding.

CLOSE OF MEETING:

Next Meeting:  7/16/24 at 4:00 pm.

Motion by Schaaf, second by Vail to approve the bills and 6/18/24 Meeting Minutes.  RCV=   all aye, MC.

The meeting was adjourned at 5:05 pm by Vice-President Shear.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, July 16, 2024 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering)

4:30 – 5:00 PM                 Bowman County Development Corp.- Program Overview and 2025 Budget Request – Doerr

 5:00 – 5:10 PM                Lighten Your Load 2025 Budget Request – Margie Russ

5:10 -5:15PM                    Chamber of Commerce – 2025 Budget Request

5:15 –                                   Ordinance #2024-1 Chapter 6 Zoning Article 10 Flood Regulations – Verbiage updates to meet state law requirements for flood insurance.

ALLEN                                                                                   JAMES:

Municipal Highway Transfer                                        Organizational Meeting Review

Pledge of Assets Approval                                            Insuring Bowman Signs

FTC– Open Line of Credit/PD Car Washes

TV Prices for Commission Room

Open Forum

Close of Meeting

• Approval of Bills, June 2024 Financials, and 7/2/24 Meeting Minutes.
• Next Meeting Date: July 23 (10 am), 25 (8 am), and 29^th (8 am) Budget Prep Meetings
• Adjournment of Meeting