City Commission Minutes

Minutes of the Regular City Commission Meeting held on June 3, 2025 at City Hall at 4:00 PM.

Present:  Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chief Headley, Steve Ness, Todd Hofland, Shannon Hewson, Cal Klewin, Josh Buhmann, Brad Mosher, Miles Waterbury, Miles Aiken, Aaron Allen, and Peggy Allen.  Absent: None

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the amended agenda. RCV= all aye, MC.

                Direct Deposit: $34,030.76; Checks # 14439 – 14477; Payroll Check #10352=759.14; Voided Checks: 14458 and 14467; Bills: Advanced Business Methods $222.32, Axon Enterprises $7,632.00, Badlands Patriot $299.72, Boss Office Products $9.99, Bowman Auto Parts $288.87, Bowman Cemetery $8,521.54, Bowman Chamber of Commerce $2,000.00, Bowman Fire Department $33,575.00, Bowman Golf Course $30,000.00, Bowman Park and Rec $60,000.00, Bowman Regional Public Library $25,000.00, Bronson’s Marketplace $60.87, Buried Treasurers $150.00, Dakota Dust-Tex $126.30, Dakota Western Bank $135.01, Ferguson Waterworks $6.06, Frontier Travel Center $455.34, Guardian Score $4,000.00, JK Excavation and Construction $44,430.00, KPOK $135.00, Lyn James $105.00, MDU $7,993.59, Newby’s Ace Hardware $167.66, Pioneer Trails Museum $35,000.00, ProPoint Cooperative $265.00, Tiger Electric $1,946.65, VISA $1,382.51, Western Frontier Insurance $3.00, Westlie Truck Center $140.67, Wild and Weiss Law Office $200.00, and Woodley Construction $10.32.

Tax and Tourism Checks: 144961 and 14448

Tax and Tourism Bills: Bowman Haly Dam Kitchen $500.00 and LI Productions $1,500.00.   

BROSZ ENGINEERING – HEWSON:

                Chip Seal:  Hewson is waiting to hear from the contractor about which date will work for a preconstruction meeting, probably in August, then they will have a start date.

Sewer Rehab: On May 19, the allocations for the slip lining grant were sent in, it was given informal approval.  They will get the request for quotes as soon as Brosz Engineering receives the formal approval letter.

Flood Plain-Frontier Travel Center: Hewson got everything submitted back to FEMA, waiting for approval.  It will be presented to the Commission once FEMA approves it.

TAP Grant: James questioned Hewson if we applied for the TAP grant for the walking path and he confirmed that it was applied for.

City Land Boundary Plat: Brosz put rebar in where the boundary is on the lot the city is selling.  Hewson gave Allen the legal description and they will have the boundary plat finished shortly.

HOFLAND – STREET/VECTOR/LANDFILL DEPTS.:

Dept. Head Report: The blade warranty expires in July, there is an option to purchase an extended warranty to extend it up to five years.  Hofland will bring back the warranty quotes to the next meeting so the Commission can make a decision.

Clean-up Week: There were 42 loads of wood and metal, last fall we had 40 loads.

The street crew worked for 1 1/2 hours on one property owner’s land because nothing was sorted, it was all mixed together and appeared that a truck had dumped it there.  The Commission requested a letter being sent to the property owner stating that moving forward it won’t get picked up or will be billed due to abuse of service if it happens again.

Durapatcher Machine: The durapatcher should be here next Monday.

NESS -WATER AND SEWER DEPT.:

                Dept Head Report: Wrapped up helping with clean-up week and have 20 or so hydrants left to flush.  They have been turning the water on at a few places for Park and Rec.  Things are going well.

ALLEN – GARBAGE DEPT:

Dept. Head Report: The septic tanks at the garbage shop were pumped and the Peterbilt is going up for recall work to be completed in Dickinson.        

CHIEF HEADLEY – POLICE DEPT.:

Activity Report for 5/19/25 – 6/1/25:  Incidents – 5 (assault/unruly child, minor in possession of alcohol, driving wile suspended/alcohol related offense, driving while suspended/alcohol related offense, and impounded vehicle); Calls for Service-34 (extra patrol-10, dog or cat running at large-2, 911 hangup-2, domestic dispute-2, wanted person – 2, medical emergency, citizen assist, civil standby, parking violation, stray animal, intoxicated person, business courtesy/security check, animal noise, lost animal, reckless driver, traffic complaint, escort, violation of city ordinance, traffic control for fire, suspicious person, circumstance, and lost property); Traffic Stops-29 (verbal warning-13, written warning-9, citation-5, and arrest-2); Arrest-2 (driving while suspended-alcohol-2)

                4^th Annual Summer Block Party:  The property owner at 602 1^st Street NW would like to block the street between 6th Avenue and 7th Avenue on 1st Street on July 25, 2025.  Headley will ask for Hofland to drop off cones to block off streets, it will be blocked from 4:00 pm – 10:00 pm.  Motion by Schaaf, second by Shear to approve the street closure.  RCV= all aye, MC.

ALLEN – FINANCIAL AUDITOR:

City Hall Roof CW Structural Engineers:  Allen contacted CW Structural Engineers regarding them coming to do a site visit and talk with the City Commission regarding the roof.  The Commission was okay with doing a special meeting with Chris Wentz on 6/12/25 at 2:00 pm as he could not make the meeting on the 17th.

DWB Pledge of Assets: Allen presented the current pledge of assets from Dakota Western Bank.  Motion by Shear, second by Schaaf to approve the DWB pledge of assets.  RCV= all aye, MC.

Gaming Permits:  Allen presented two gaming permits for approval.  Motion by Schaaf, second by Bullis to approve gaming permit #24-66 for Yesterday’s Farmers raffle and permit #24-67 for the Dakota Territory Car Club raffles.  RCV= all aye, Shear abstained, MC.

Cleaning Person Compensation:  Allen stated that Foss had been keeping track of hours worked, she is putting in more time than we anticipated and Allen asked for consideration of raising each facility fee by $50.00.  Motion by Schaaf, second by Shear to approve increasing the cleaning contract rate with Morgan Foss from $800 to $900 a month, City Hall be $500.00 and $400.00 for the City/County Joint Shop.  Previously Allen had spoke with the County Superintendent and stated we may raise the rate.  RCV= all aye, MC.

Resolution #2025-M-1 To Sell City of Bowman Property:  James read Resolution #2025-M-1, Resolution to Sell City Property.  Be it resolved by a unanimous vote of the Bowman City Commission to sell the following City Property:  West 95 feet of Lot 2, Block 1 in the Bowman Second Addition.  The property will be sold by a bidding process and will be advertised in the Bowman County Pioneer legal section for two publishings prior to the bid opening date.  Motion by Schaaf, second by Vail to approve Resolution #2025-M-15.  RCV= all aye, MC.

City Hall Yard:  Allen asked if they would like to wait on getting the City Hall lawn and sprinklers fixed until the roof is fixed and the Commission agreed to wait.

JAMES:

11^th Ave NW and 6^th Street NW City/County Agreement:  Hofland, James, Shear, and Allen spoke with the County Commission and Superintendent Biggs today about the proposed contract regarding 6th Street NW and 11^th Avenue NW for maintenance, mowing, and snow removal.  It was agreed to have a joint committee meeting and come up with a solution.  The committee will consist of Commissioner Miller, Biggs, Commissioner Shear, President James, Hofland, Allen and Attorney Weiss.  The Committee will meet on June 10th at 3:00 pm at the joint shop.  We will request it to be a Memorandum of Understanding instead of a contract.

PARK AND REC ROAD BY BALL FIELDS:

5^th Avenue NW:  Vail stated that he had been approached by some concerned Grandmothers about the kids running between the ball fields and the play area across the road during ball games. In the past they used barricades on the road.  People are driving in the ditch so it was decided to put barricade poles in the ditch on both sides of 5^th Street NW.  Schaaf will talk to Chris Johnson about drilling holes and putting posts in the ditch to keep people from driving in the ditch.

Schaaf will have Johnson call Miles Aiken regarding installing the barricade poles.  The city will pay for the supplies and the yellow covers for them like are on the walking path.  The city would like 5^th Street NW blockaded during every practice and game, the barricades don’t need to be up when there is not activity.  During budget time the City will consider budgeting for a swinging arm to block the road.

Shear will get a quote from the local welders about the cost of the pipe and Allen will look in our catalogs for yellow covers for the pipe.  Shear will drive out to the site and see what we can do to close it off as much as possible.

THEODORE ROOSEVELT EXPRESSWAY (TRE) – CAL KLEWIN:

2026 Budgeted Funds Request: He requested $6,000.00 for budgeted funds for 2026 for Theodore Roosevelt Expressway.

TRE Update: Klewin gave an update on the progress of TRE.  They secured a grant for $210 million to complete 19.5 miles. Hopefully by 2028 they will have completed to I-94.  After they get the money for the section from Highway 200 to I-94, they will start the environmental process for Belfield to South Dakota.

VAIL:

Trees: Waddington Boom truck is in town cleaning up the dead and diseased trees.  They would like to start taking down the bad trees in residents’ boulevards.  Shear stated he would like to get the ones up that are starting to push up the streets before too much damage is done.

2^NDREADING OF CHAPTER 8, ARTICLE 6 ORDINANCE:

Ordinance 2025-1 Chapter 8, Article 6 was read.  This is an Ordinance amending Chapter 8 of the municipal code regarding business regulations and licenses 1) Section 8.0603 License Required verbiage added; 2) Section 8.0604.1 Alcohol Limited Event Permit verbiage change and 3) addition of Section 8.06041(2) On Sale Event Special Permit.  James gave the second reading of the proposed changes.  Motion by Shear, second by Schaaf to approve the second reading of Chapter 8 Article 6 verbiage changes allowing an on sale event special permit.  RCV= all aye, MC.

CLOSE OF MEETING:

Next Meeting: 6/12/25 Special Meeting at 2:00 and the next regular meeting is 6/17/25.

Approvals:  Motion by Shear, second by Schaaf to approve the bills and the 5/20/25 meeting minutes.  RCV= all aye, MC.

Minutes of the SPECIAL City Commission Meeting held on June 12, 2025 at City Hall at 2:00 PM.

Present:  President Lyn James, Vice-Chair Ryan Shear, Benjamin Schaaf, Sara Bullis, Myron Vail, Chris Wentz, Aaron Allen, Chuck Headley and Peggy Allen.  Absent: None

President James called the meeting order at 2:05 pm.  Motion by Schaaf, second by Shear to approve the agenda. RCV= all aye, MC.

CITY HALL ROOF:

Chris Wentz introduced himself as the Principal Structural Engineer at CW Structural Engineers.  Wentz was given a tour around the building and Allen informed him of all the places that the roof has leaked in the past and explained the previous repairs that were made to the roof and building.  Allen will email Wentz a copy of the reports from American Waterworks regarding the structural piers they installed.  Wentz wants to cover all the bases to make sure the building isn’t going to move anymore since it had previously shifted 2”.

Wentz recommendation is to make the roof a gable standing seam metal roof with a 2’ overhang on the east and west sides and a 1’ foot overhang on the north and south sides.  He said the brick needs to come off where the new rafters will butt up to and take the sheeting off so it doesn’t encapsulate the brick problem.

Wentz’s firm will create the drawings for a bid package and will partner with an architectural design firm for the metal roof.  They can put it in their specs that the bidders must have experience and not necessarily the lowest bidder will get the contract.

The bid package will be a base bid for the roof and an alternate will be for a shelter area off the east side of the building.

Motion by Bullis, second by Vail to move forward with CW Structural Engineers to work on the roof deign concept for City Hall and allow them to reach out to an Architectural Engineer to design the standing seem steel roof.  RCV= all aye, MC.

President James adjourned the meeting at 2:37 pm.

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, June 17, 2025 at 4:00 pm

Bowman City Hall, 101 1st St. NE

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.  This agenda has a rolling schedule so scheduled appointments may take place sooner than the scheduled time unless it is a public hearing.

 4:00  –  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

Commissioners Review of Bills

4:05 – 4:30 PM                 Dept. Head Reports/Engineering (A. Allen, Hofland, Mason, Chief Headley, and Brosz Engineering) Hofland- Warranty Quotes

4:30 – 4:40 PM                 Bill Fiegel – Musical Events

ALLEN

Bond Resolution #2025-B-14

Non Compliance Sheds-Zoning

Chicken-Animal Complaints

Municipal Highway Transfer

AXON Bills

Bowman Cemetery 2026 Levy Request

JAMES

6^th Street NW and 11^th Ave N Discussion with the County

Open Forum

Close of Meeting

• Approval of Bills, May 2025 Financials, 6/3/25 Meeting Minutes and 6/12/25 Special Meeting Minutes.
• Next Meeting Date: 7/1/25
• Adjournment of Meeting