May 18 - Minutes
Minutes of regular City Commission Meeting held on May 18, 2010 at 4:00 PM. The meeting was held at City Hall with a 40 minute recess from City Hall by the board to view several sidewalk replacement areas.
Present: James, McLaughlin, Snavely and Sondeland, board; Pond, auditor; Sarsland, Mason, Headley, K Schmit, C Whitney and R Teigen.
Absent: Rea
Motion by Snavely with second by McLaughlin was made to accept the revised agenda. In a roll call vote, all voted aye. The motion carried.
The board took a 40 minute recess from City Hall to view several proposed sidewalk repair projects. They reconvened at City Hall at 4:40.
The April Financial Statement was reviewed. Discussion was held on the 2010 Infrastructure Fund and how the funds should be prioritized for projects. Motion by Sondeland with second by Snavely was made to accept the Financial Statement. In a roll call vote, all voted aye. The motion carried.
Motion by McLaughlin with second by Snavely was made to accept the Judge's Report for April. In a roll call vote, all voted aye. The motion carried.
Motion by McLaughlin with second by Snavely was made to accept the minutes of the previous meeting. In a roll call vote, all voted aye. The motion carried.
Motion by McLaughlin with second by Snavely was made to pay the bills as presented. Checks #6780 - 6814 & #102711 - 102727: Salaries, 27,358.11; E Frank, 84.24; NDPERS, 622.50; A to Z Printing, 111.63; Alltel, 696.25; Carmel's, 70.10; CM Services, 1237.50; Conseco, 134.50; Consolidated Telcom, 655.54; Country Media, 686.42; Dakota Western Insurance, 179.00; D Olson, 17.71; Eido Connect, 210.00; Hawks Landing, 583.50; J Pond, 235.60; LexisNexis, 99.52; Mid States Organized Crime, 100.00; Radisson Hotel, 210.00; Slope Electric, 786.03; SBM, 201.81; Steins Inc., 36.35; Bowman Community Band, 500.00; Bowman Glass, 83.00; Bowman-Slope Soil Conservation, 50.00; Fallon County Treas., 4573.09; Farmers Union, 2718.34; Ferguson Waterworks, 232.22; Hawkins Inc., 1257.00; Lawson Products, 52.02; L James, 220.60; Michael Todd, 1056.38; ND State Radio, 36.96; NW Iron Fireman Inc., 107.00; Ray's Repair, 1887.47; S&T Custom, 113.97; SW Healthcare, 250.00:
Teigen:
A hearing request by Dominic Heck was made to change the zoning of two tracks of property in the SE ¼ SE ¼ Section 10, Township 131, Range 102 consisting of 4.21 acres from agricultural to industrial. After reviewing the request, the Zoning Board voted unanimously to allow the change. Motion by McLaughlin with second by Sondeland was made to grant Heck's request. In a roll call vote, all voted aye. The motion carried.
Resolution # 7 of Chapter 6 of the Bowman City Ordinance is located in "Section 6.0202 entitled "Definitions:" The resolution, # 75A, shall read as follows: "Small Wind Energy Systems or SWES" : Any wind operated device to produce electricity for private or commercial use.
Resolution # 8 of Chapter 6 of the Bowman City Ordinance located in "Section 6.0607 Other Regulations for ALL Districts within City Jurisdiction" # 10 shall read as follows: "The placement of any Wind Energy System is prohibited within the City Limits and the Extra - Territorial area within the City of Bowman's jurisdiction."
Motion by Sondeland with second by Snavely was made to adopt the two resolutions. In a roll call vote, all voted aye. The motion carried.
Teigen advised the board the Ridl's have not received a definite yes or no from the party interested in renting some of their property for storage of items.
Ken Schmit:
Schmit has placed scoria on approximately 2 acres of his property located on 3rd Ave NE. The property is zoned industrial. Schmit is interested in establishing Primitive Camping in the area. A Construction Camp is allowable in an industrial zoned area through a Conditional Use Permit.
Schmit has spoken with the Bowman Police Department and the Bowman Fire Department about his proposed plan. Both agencies gave their approval.
Headley:
The city has an ordinance in place regarding removal of nuisance items.
The police building was painted with graffiti this past weekend. It appears to have been done in retaliation of an arrest earlier in the evening. Estimate for repairs is $400. The police are continuing to investigate the matter.
Sarsland:
The cold mix has arrived. The streets damaged from water breaks this past winter will be repaired with cold mix.
Streets with rough surfaces will be fixed with Dura Max.
Sarsland inquired about repairs on 11th Ave. The board recommended small repairs at this time. 11th Ave is one of the future city street repair projects.
Blowing of GRASS CLIPPINGS into the gutter remains a problem. Ads have been placed on the Community Access Channels advising the public this is an infraction of City Ordinance. The clippings build up in the storm sewers and create a flooding problem when there are heavy rains.
The Park Board requested permission to use some space in the cold storage building. The space would be used to store weight equipment. Motion by Snavely with second by McLaughlin was made to grant the request. In a roll call vote, all voted aye. The motion carried.
Swanston Equipment checked out the new sweeper and worked on several minor problems.
Sarsland presented a note to the board from a city resident regarding spraying of mosquitoes and the fuel sur charge on the city utility bill. Pond will send a letter to the resident advising them of the cities policy on mosquito control and what the fuel sur charge is for.
There is the possibility of applying for a Mitigation Grant for flood control on 3rd Ave SE. The Intent to Apply form has been submitted.
County Commissioner Lynn Brackel advised the board the County will begin work on an update to their Multi Hazard Mitigation Plan this winter. The city adopted the current plan in 2006.
Lynn Brackel:
Brackel submitted the 2011 Budget request for the Bowman Community Band in the amount of $500. Snavely inquired if $1000 would be better for the volunteer group. Brackel stated they have all the needed stands etc. and $500 is adequate. Brackel also requested the 2010
Budgeted Funds in the amount of $500. Motion by Sondeland with second by McLaughlin was made to release the 2010 Budget for $500 and to accept the 2011 Budget Request of $500. In a roll call vote, all voted aye. The motion carried.
Following inspection of several sidewalk areas in need of repair, discussion was held on the priorities of each project. Cost estimates will be gotten and Sarsland will contact local contractors about doing the work and when the project could start. Other ideas that will be addressed once the above information is received are: A replacement tree for each one removed and curbside sidewalks.
Sidewalk Projects: Priority of Repair:
•· # 1: A portion of Block 18 on South Main
•· # 2: Cenex Storage Property: West side of Block 7
•· # 3: All of Block 6
•· # 4: All of Block 23
•· # 5: Block 13: South West End
•· # 6: Block 13: South East End
Information on Environmental Dust Control was presented. Following discussion, the decision was made to not purchase any this year.
Pond presented the information she received from the State Health Department on removal of nuisances vehicles. The state has a plan and Southwest Health District of Dickinson would handle the planning and find the contractor willing to do the removal.
Zone Authority:
Motion by Sondeland with second by McLaughlin was made to appoint the following to the newly formed Renaissance Zone Authority. In a roll call vote, all voted aye. The motion carried.
•· EDC Director: Ashley Alderson
•· City Auditor: Judy Pond
•· Zoning Director: Rory Teigen
•· City Commissioner: Les Snavely
•· Citizen at Large: Jen Jahner
Motion by McLaughlin with second by Snavely was made to sign the RENAISSANCE ZONE MEMORANDUM OF AGREEMENT between the North Dakota Division of Community Services and The City of Bowman. In a roll call vote, all voted aye. The motion carried.
A Budget Request for 2011 was received from the Bowman Chamber of Commerce. The request amount of $4000 includes $2,000 for operations of the Chamber and $2,000 for Christmas lights which are updated every two years. Motion by McLaughlin with second by Snavely was made to accept the 2011 budget request. In a roll call vote, all voted aye. The motion carried.
Pond presented information on a program called Experience Works. It is a charitable, community-based organization that helps seniors get the training they need to find good jobs in their local community. Host agencies that provide a place for training include public schools,
city/county/state agencies and any non-profit organization. The information will be passed on to several groups who could benefit from such a program. There is an office in Dickinson.
Motion by Snavely with second by Sondeland was made to advertise the Water Shop and the Street Shop for four weeks in the following publications: The Finder, The Advertiser and the
Eido. Asking price and a picture of the structure will used. The board will re-evaluate further advertising after the four weeks. In a roll call vote, all voted aye. The motion carried.
James:
James attended the annual meeting of the North Dakota Insurance Reserve. The cities insurance on vehicles and inland marine is with this company. Dickinson City Administrator Shawn Kessel was reelected to the board.
James also attended the North Dakota Post Board meeting in Bismarck. She represents the cities in ND on this board. There is also a representative from the counties and the balance of the board is with law enforcement. James also had the honor of attending the North Dakota Peace Officer Memorial at the State Capitol. The memorial honors North Dakota Peace Officers who lost their lives in the line of duty. She stated it was a very touching ceremony.
James attended a meeting of the North Dakota League of Cities Board. She is president elect of this organization and will be president in 2011. The board was reviewing legislative issues that will affect cities when the session meets in 2011.
James attended training on the roles city leadership must take when there is a disaster in their community. The training was sponsored by the National League of Cities. The information was excellent and the presenters did a very good job.
James requested permission to serve alcohol at a family gathering in the City Park on May 22nd. Motion by McLaughlin with second by Snavely was made to grant the request. In a roll call vote, McLaughlin, Snavely and Sondeland voted aye, James abstained. The motion carried.
Snavely:
Snavely attended a presentation by the school on their Long Term Plans. He provided a copy of the school's plans for the city board to review. Motion by Sondeland with second by Snavely was made to approve the Renaissance Zone Renovation Request from Maria Madrigal, owner of Downtown Apartments. In a roll call vote, all voted aye. The motion carried.
Motion by Sondeland with second by McLaughlin was made to adjourn at 8:15 PM. Motion carried.