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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
June 07, 2016
Minutes of the Regular City Commission meeting held on June 7, 2016 at City Hall at 4:00 PM
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Ross Danhoff, Erica Nuwash, Barb Downing, Sarah Snavely, Gary and Sonia Campbell, Maureen Kenning, Kelly Knoke, Ann Zimmerman, Ross Danhoff, Aaron Allen, Brian Caron, Bryce Martin, Nate Lee, Chanell Walby, Scott Walby, Jen Wild, Ed Kvaale, and Edna Paulson.
President James called the meeting to order at 4:00 pm. Motion by West, second by Sondeland to approve the agenda as presented. RCV= all aye, MC.
Checks: # 9211 – 9259; Payroll Checks: #103257; Voided Checks: N/A ; Salaries: $214.52; Direct Deposit: $24,677.13; Bills: Art Johnson $86.25, Fidelity Security Life $146.57, MDU $7,625.33, Postmaster $374.15, A2Z Printing $116.75, Able, Inc. $15.00, Adgraphix $280.00, Advanced Business Methods $36.66, Bismarck Tribune $92.96, Bowman Auto Parts $171.42, Bowman Fire Department $39,500.00, Bowman Sales and Service $30.37, Brosz Engineering $48,025.00, Carmel Cleaners $130.68, Cashway Building Center $17.39, Catherine Hedge $800.00, CM Services $1,072.00, Country Media $1,040.97, Coyle Electric $66.00, Dacotah Paper $245.39, Dakota Dust-Tex $80.30, Dakota Supply Group $435.27, Diamond Vogel $843.55, Donald Wallman $1,200.00, Fallon County Treasurer $5,388.75, Farmers Union $816.56, Galls, Inc. $645.37, Gary’s Jack and Jill $17.45, Hawkins, Inc. $929.00, KPOK $100.00, Newby’s Ace Hardware $112.59, NW Tire Supply $16.50, Olympic Sales, Inc. $176.43, Pro-Forms $841.87, Sadowsky and Wild $200.00, SW Business Machine $197.15, Tiger Electric $129.65, Valli Info Systems $25.00, Western Frontier Insurance Agency $92.00, WEX Bank $3,142.99, Woodley Construction $275.00, and JK Excavation and Construction $125,718.72.
Tax and Tourism Committee Checks: #9221, 9222, 9223, 9224, 9226, 9246, and 9247.
Tax and Tourism Committee Bills: Bowman Chamber of Commerce $6,992.81, BCDC $2,068.00, Bowman County Fair Association $500.00, Bowman County Historical Society $6,000.00, Bowman Park and Rec $500.00, Lil’ Spurs Rodeo Committee $500.00, and Little Missouri Saddle Club $100.00.
Dept. Head Report: The durapatch machine is here so they have started working on making street repairs with it. They are trying to get as much use out of it as they can, they will use it through the end of June. Whitney inquired about the culverts being put in on Baker Street and Hofland stated that they were in, top soiled and seeded with grass seed.
Garbage Trucks: Aaron Allen informed the commission that all the garbage trucks are all back and running.
Dept. Head Report: The West Divide water main project should be done soon.
East Well: The east well by the campground is not working. They pulled the pump and ordered a new one which is coming from California and hope to get it in this week.
11th Avenue Project: There were a couple complications on 11th Avenue project. A sub-contractor bored through a 6” water main. JK Excavation and Construction repaired it and Denny’s Electric will be billed for the repairs. When putting in a storm sewer, they found that an old sewer line came through the storm sewer, but they got it fixed.
A valve that was tied in going west was dead center of where the storm sewer was going to go through, so JK Excavation and Construction will work on moving it.
West Divide Project Pay Application: James presented the pay application for this project on behalf of Jon Brosz whom wasn’t able to attend. This is pay application #1 for the West Divide Watermain Project in the amount $125,718.72. Motion by West, second by Whitney to pay JK Excavation and Construction in the amount of $125,718.72. RCV= all aye, MC.
Dept. Head Report: Chief Headley Introduced new officer Erica Nuwash and she was sworn in. Her family was present and her mom pinned her shield on her uniform.
Yesterday’s Farmers Permit: Allen presented two permit applications on behalf of the Yesterday’s Farmers. Motion by Whitney, second by Limesand to approve raffle permits #23-69 and #23-76 for Yesterday’s Farmers. RCV= all aye, MC.
Budget Amendments and Transfers: Allen presented budget amendments for 11th Ave N and a transfer for said project. Motion by Limesand, second by West to amend our budget for 11th Ave NW in the amount of $72,500.00. RCV= all aye, MC.
Motion by Limesand, second by Sondeland to transfer $42,500.00 from the surge fund #2006 to the 11th Ave NW project fund #3066. RCV= all aye, MC.
Organizational Meeting: Allen asked the commission’s approval to move the June 21st meeting to June 28 when we are required to have the organizational meeting. Motion by Whitney, second by Limesand to move the 2nd meeting of June to June 28, 2016. RCV= all aye, MC.
External Request: At the last meeting the external budget requests were discussed and commissioners were supposed to come back to this meeting with suggestions. After careful thought and review, Limesand recommended a 15% cut on the external entities budget requests. James is concerned about the Library because state funding could be dropped. When the state figures out state library aid, they take an average of three years of city funding given to the library and if you drop below 3% in amount given to them, they would lose the city library state aid funding for three years. They would still receive state library funding from the County. Motion by Limesand, second by Whitney to recommend a reduction of 15% on outside entities that request 2017 budgeted funds. Whitney commented that the City, as required by century code, is required to be the bad guys in order to balance the budget. RCV= all aye, MC.
Budgeted Funds Request: Limesand is requesting the budgeted funds for the Bowman Fire Department in the amount of $39,500.00. Motion by Whitney, second by West to release the 2016 budgeted funds for the Bowman Fire Department in the amount of $39,500.00. RCV= Limesand abstained; the rest voted aye, MC.
BRONSON’S MARKETPLACE LIQUOR LICENSE:
Liquor License: Allen presented a liquor license application for Bronson’s Marketplace. They will not be opening their doors until approximately March of 2017 but they need to secure a license so they know if they need to designate an area for liquor during construction. Motion by Whitney, second by Sondeland to approve the Kelly Kessler liquor license application for Bronson’s Marketplace which is a Class III off sale Beer and liquor license. RCV= all aye, MC.
Motion by Whitney, second by West to waive the annual fee for Kelley Kessler’s liquor license until they begin business at their new location. RCV= all aye, MC. The annual fee will be prorated for the first year due to construction of the grocery store.
GARBAGE TRUCK BID:
Bid Withdrawal and Acceptance of Second Bid: Allen stated the Westlie Truck Center withdrew their bid on the 2017 Garbage Truck. James read the withdrawal letter. Motion by Whitney, second by West to accept the letter of bid withdrawal on the 2017 Freightliner Garbage Truck in the amount of $166,050.00 from Westlie Truck Center. RCV= all aye, MC.
The commission decided to go with the second lowest bid by Northland Truck Sales. Motion by West, second by Sondeland to accept the bid from Northland Truck Sales for the 2017 Freightliner garbage truck with a New Way Garbage Compactor in the amount of $166,890.00. RCV= all aye, MC.
Budget Amendment: Motion by Limesand, second by Whitney to amend and increase the budget by $840.00 for fund 6085 and fund 6080 to transfer $840.00 into the garbage fund. RCV= all aye, MC.
Whitney asked Hofland and Allen which truck we should get rid of and Allen felt that in light of of the current breakdowns we just had, we should keep all three trucks.
Transfer: Motion by Limesand, second by Whitney to transfer $840.00 from fund 6080 Garbage Fund to fund 6085 Garbage Equipment Fund. RCV= all aye, MC.
SNAVELY-BOWMAN REGIONAL LIBRARY
Library Roof Project: The library roof is 20 years old and needs to be repaired. They received two quotes and have $32,000.00 for the project, plus the County will donate $15,000.00, so they are $7,600.00 short. They need to move the air conditioners off the roof which will cost and additional $1,300.00. The City owns the building and they felt that they needed the commission’s approval to do the work and were also requesting funds. Motion by Limesand, second by Whitney to allow the library board to pursue work on repairing the library roof. RCV= all aye, MC. Limesand asked them to wait until next meeting to allow us to look where funds can be pulled from at the next meeting.
Caron asked why his house was the only one to be torn down in 2005 when there was another house listed as 3rd St NW that was supposed to be torn down and was not. Caron insisted that there was a file at City Hall with this information regarding dilapidated houses in it. Keith King was in charge then and Allen stated that there is no file currently in City Hall and that King may have had the file when he worked out of City Hall. Allen also stated that the City Attorney has the file on his house and if he wants to know who filed the complaints against his house he would have to go see Attorney Wild. James told him that we could schedule for Attorney Wild to come to City Hall during the next meeting with his file on the Caron property and we could get things cleared up then.
PUBLIC HEARING ON ZONING ARTICLES 7 – 10.
No changes were made on Article 7 and the commission accepted Article 7. Articles 8 -10 will be gone over at the first meeting in July. Ryan asked the Commission to please email any comments and or changes that you have on articles 8 - 10.
Motion by Limesand, second by Whitney to approve the bills, 5/17/16 minutes, March, April and May 2016 Judges Report. RCV= all aye, MC.
Motion by West, second by Whitney to adjourn the meeting at 5:31 pm. RCV= all aye, MC.
City Commission Meeting Agenda
June 27, 2016
Agenda for a SPECIAL City Commission Meeting on Tuesday,
June 27, 2016
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:05 PM Call Meeting to Order and Approval of Agenda
4:05 - 4:10 PM Chuck Whitney – Northside Addition Project (Hawn Approach)
4:10 – 4:20 PM Chuck Whitney – Dead and Diseased Trees
4:20 - Inform new commissioners of previous actions taken on the Gateway Industrial Park Annexation and Comprehensive Plan Amendment
Transfers: W. Divide St. Project and Sewer Main Project
Budget Amendment on Fire Dept. Energy Impact Grant
Tree Board Questions
Close of Meeting
Approval of 6/7/16 Minutes and May 2016 Financials.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.