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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
April 20, 2015
PLEASE SCROLL DOWN FOR SEVERAL RECENT MEETING MINUTES
Minutes of the Special City Commission meeting held on April 20, 2015 at City Hall at 10:00 AM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Todd Hofland, Josh Ridl, James Ridl, Bryce Martin, and Steve Beylund.
President James called the meeting to order at 10:00 am. The purpose of this special meeting is in regards to potential repairs to 5th Street SW.
Hofland contacted James on Saturday because Steve Beylund had contacted him about making repairs on Monday to 5th Street SW . Beylund wanted to fix 5th Street SW and stated he would do the digging if the city would haul the material to the site. It was not clear as to how the project would be paid for and was not previously authorized by the city commission. Hofland has concerns about a water line and a power line getting hit.
Beylund stated that last fall he did the repair work on his own and there was no bill to the city. Beylund stated he put a crown on that street 5 to 7 times and didn’t understand why he needed to come in today to get approval to do it. James stated she wasn’t aware of Beylund Construction completing the work and explained that the city has certain rules that to follow and need to have this kind of thing in our minutes in order to be accountable. Beylund stated that he is willing to do this free of charge and Bowman Ready Mix and Alan Peters from ARP will also do this free of charge. Beylund already called in a “one call” last week for the repairs on this road.
James asked the commission for a decision on whether this street is going to be open or closed, because a final decision has not been made on this subject. Motion by West, second by Whitney to open 5th Street SW. RCV= MC.
Motion by Whitney, second by Limesand to authorize Beylund Construction, Bowman Ready Mix and ARP to proceed with digging out the soft spot in the road on 5th Street SW at no cost to the city with the city employees helping in removal of the mud and hauling in scoria with no cost to the city for the use of machinery or material. RCV= all aye, MC.
Whitney would like to thank Ridls, Peters and Beylund for stepping up to help the city with the problem.
Motion by Whitney, second by Sondeland to adjourn the meeting at 10:30 am. RCV= all aye, MC.
Minutes of the Tax Equalization Meeting City Commission meeting held on April 23, 2015 at City Hall at 8:00 AM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Dean Pearson, Kevin Bucholz, and Barb Downing.
President James called the meeting to order at 8:00 am and turned the meeting over to Tax Director Dean Pearson. Pearson informed the commission of their responsibilities as the tax equalization board and explained how the process works and how the evaluations are established.
Pearson suggested that no adjustment be made to residential property values for 2015 and he also recommended an increase of 8% in commercial property.
The State has made a change on agricultural property in the city, it will be considered commercial with the same value if it is not being used for grazing or haying.
The legislature is expanding the homestead tax credit program. Pearson will put an article in the newspaper once the legislature has finalized the program. Residents that are 65 and older or disabled living on a fixed income may be eligible for a homestead tax credit. Homestead credit can pay up to 100% of the taxes on each property. We currently have approximately 60 people on the old program. The state reimburses the city 100% of their taxes that are waived to the resident through this program.
Whitney thanked Pearson for his thoroughness and time for explaining things. James asked the audience if they had any questions or if anyone was there to dispute their value. No one came forward to dispute their assessment.
A question from the audience was: Has every household had their value raised? Pearson stated everyone stayed the same this year. For 2015 no values will change on residential unless they added improvements to their property.
Motion by Whitney second by West to accept Mr. Pearson’s presentation, recommending no increase in residential and 8% in commercial property values. RCV= all aye, MC.
Motion by Sondeland, second by West to adjourn this special meeting at 8:30. RCV= all aye, MC.
Minutes of the Regular City Commission meeting held on April 23, 2015 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Kevin Bucholz, Jud Seaman, Jon Brosz, Teran Doerr, Ross Graves, Tana Smolnikar, Chris Johnson, Fred Gerth, and Dan Peterson.
President James called the meeting to order at 4:00 pm. Motion by West, second by Limesand to approve the agenda as presented. RCV= all aye, MC.
Checks: #8379-8411; Direct Deposit $26,458.34; Bills: Aurora Keppler $800.00, A2Z Printing $71.73, American Planning Association $289.00, Bo. Co. Oilfield Golf Tournament $1,000.00, Bo. County Auditor $275.35, Bowman Regional Public Library $2,303.00, Bowman Sales and Service $10,171.61, Carmel Cleaners $87.12, City of Bowman $7,000.00, CNHI Capitol $17.30, Consolidated Telecom $1,114.86, Cops Plus.com $200.13, Country Media $231.62, Dacotah Paper $99.02, Dakota Western Bank $3,376.83, David Wyman $25.00, EIDO Connect $125.00, Fallon County Treasurer $5,249.50, Ken’s Super Value $27.82, Marsha Schaff $1252.00, McGee Mchanics Team $450.26, Newby’s Ace Hardware $46.54, Olympic Sales $113.07, Ross Danhoff $52.50, S & T Plumbing $400.33, Sadowsky & Wild $200.00, Slope Electric $991.00, SBM $67.98, Valli Info Systems $25.00, Verizon Wireless $577.47, VSIA $560.13, BCDC $7,000.00, and West Plains Implement $834.42.
Tax and Tourism: James explained the city beautification program that tax and tourism is implementing. There will be benches and flower pots purchased with tourism funds. James will pass the potted plants at her cost. The committee has found someone to take care of the plants. James will order the flowers and potted plants to pass on to Tax and Tourism at her cost. There are new city banners for Hwy 85 and 12 being designed now which will point to attractions and advertise Bowman.
Dept. Head Report: The city street crew worked on 5th St SW with Beylund Construction, ARP, and Bowman Ready Mix on Monday. Beylund left the project at 3:30 pm and the crews worked until 8:30 pm. ARP was instrumental in completing the work. Hofland is not sure if the repair will hold. James said if it doesn’t hold, the commission will make a decision on what to do with that road. They also put a culvert in to help divert the water.
The street crew also worked on the pot holes on 3rd Avenue NE and as they dug, they ran into batteries, there must have been a pit there at one time. They put ground up asphalt in the pot holes and will dura patch over it in June.
Sondeland asked Hofland about a place for residents to put branches and twigs. Hofland advised against it stating that we have done this before and it became a bigger issue with having to rent chippers and it becoming a dumping pile for all wood. Hofland said spring cleanup is coming and the city will pick them up for free that week and we will possibly do a fall branch pick up again.
The garbage department purchased a 2007 Ford pickup for $10,000. Hofland would like to put the old truck in a sale in May. The commission gave their approval to put it in the auction.
Dept. Head Report: There was a water leak on Main Street about a month ago by the theater which was repaired fairly quickly.
Last Monday Mason put in a shut off valve in front of city hall where there had been a leak last year. He will let the dirt settle for a month and then put in sidewalk.
Mason has spent a lot of time on the 11th Avenue project with Brosz Engineering. The vac truck has been locating utilities on 11th Avenue; the east ditch is full of utilities. The city crew will fill in the vac holes on 11th avenue because it wasn’t in the bid for location of utilities.
Dept. Head Report: Wyman completed his reciprocity training.
Headley will have a booth at the family fun fair for the kids at the 4-Seasons on April 30. They ordered giveaways for the kids and McGruff the crime dog will be there.
On May 5th he will be presenting an award at the city commission meeting for an individual whom helped a city officer.
Some homeowners have been contacted about their junk vehicles and they are being removed.
BCDC Bathroom Project: The BCDC office received a quote to remodel the bathroom in their office to make it handicap accessible and accessible to the public; it’s currently located in the SBDC office, so it’s unavailable when the SBDC staff has a client. The quote received was $22,000 to change the entrance, make it handicap accessible and new fixtures. The county said they would pay $8,000, the city’s portion would be $7,000 and the BCDC office will pay $7,000. Motion by Sondeland, second by Whitney to share the cost of the bathroom remodel and pay $7,000 out of the city improvement fund #3051. RCV= all aye, MC.
Industrial Park Feasibility Study: He presented proposed land uses and phasing of an industrial park for the west side of the city. This was preliminary dicussion.
Rouzie Rec. Center Roof Replacement: The roof at the Rec Center needs to be replaced. They received two bids, one local and one from Whitewood, SD. The roof hasn’t been replaced since 1980’s and will cost $150,000 to replace the entire roof. The county was asked if they would help fund the project and they pledged $120,000. The Park and Rec department is asking the city for up to $25,000 to get the roof repaired. Park and Rec budgeted $5,000 for building repairs and they will take on any additional costs that come up. Motion by Limesand, second by Whitney to borrow $20,000 from the Sur fund contingent upon tax and tourism donating $5,000 for the roof repair at the Rec Center and the city will budget in 2016 to repay the SUR fund. RCV= all aye, MC.
Northside Addition Drainage Project: Brosz stated that the plans are ready for bid. His estimate is for $67,500 for construction and with engineering it would be $80,000. Because the project is under $100,000 the city can request quotes locally or we can advertise for bids, Brosz recommends we bid it out locally. Motion by Whitney, second by Limesand to authorize Brosz to send out a request for quote from local contractors for the Northside Addition drainage project. RCV= all aye, MC.
3rd Ave NE Water Main Loop Project: Brosz has completed the design. Brosz said he has to talk to one land owner and we have to get some easements signed for utilities. If we advertise, we could have bids for the 19th meeting. We are under the first estimate by $2,000. Motion by West, second by Sondeland for Brosz Engineering to move forward with the bid for the 3rd Avenue NE Water Loop. RCV= all aye, MC.
11th Avenue Project: They hydro vaced the utilities and in two weeks Brosz should be finished with the design. The contractor will need 4 to 6 weeks to get bids ready. All new gate valves and hydrants will be added to the design which will be added cost, but it’s needed because they are 20 year old. Sidewalks have been added all the way along 11th Avenue because of the amount of foot traffic, but is an option that can be removed.
SWHC Public Hearing: Mike Manstrom from Dougherty & Company stated that the construction bids came in higher than anticipated for the new hospital and the bonds need to be increased by $2.5 million to cover additional construction costs. James stated this is merely a means of conduit financing in which SWHC can get tax exempt bonds. Motion by Whitney, second by West to authorize the approval for Resolution #2015-B-8, which is a resolution authorizing, bonds for SWHC in the amount of $18.5 million. RCV= all aye, MC.
Garbage Issue: Gerth stated that there has been a lot of garbage blowing in from the south into his trees. West said it is his rental property and he will deal with his renters and get it picked up. West was not aware that there had been an issue with the garbage there.
Motion by Whitney, second by West to approve the bills, 4/2/15 minutes, the April 2015 Judges Report and March 2015 financials. RCV= all aye, MC.
The 5:35 scheduled appointment did not show. There was no further business. Motion by Limesand, second by Whitney to adjourn the meeting at 5:44 pm. RCV= all aye, MC.
City Commission Meeting Agenda
May 05, 2015
Agenda for City Commission Meeting on Tuesday,
May 5, 2015
At City Hall 4:00 PM
Due to a miscommunication on item LDC15-002 (Chapter 8, Article 6: Alcoholic Beverages), the public hearing scheduled for tonight’s Bowman City Commission meeting is cancelled.
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:10 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:10 - 4:45 PM Department Heads Report
4:45 - 4:55 PM Summerfest Committee
4:55 PM Cemetery Board Request for Budgeted and Levied Funds
Liquor Ordinance Information
Close of Meeting
Approval of Bills, 4/20/15 Minutes, 4/23/15 Tax Equalization Meeting Minutes, and 4/23/15 Minutes.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.