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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission



City Commission Minutes

September 17, 2019
4:00 pm

Minutes of the Regular City Commission meeting held on September 17, 2019 at City Hall at 4:00 PM.

Present:  Lyn James, Ryan Shear, Myron Vail, Benjamin Schaaf, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Darwin Wilke, Chanell Walby, Wayne Heckaman, Amber Umbreit, and Amanda Loughman.  Absent:  Darren Limesand

President James called the meeting order at 4:00 pm. Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC. 

Checks: #11520 – 11550; Direct Deposit: $25,838.47; Checks Bills:  Dakota Dust-Tex $90.40, Art Johnson $72.50, Bill Mason $195.00, Bowman Auto Parts $15.99, Bronson’s Marketplace $41.24, Cenex Fleetcard $4,085.98, Consolidated Telecom $1,261.49, Country Media $690.72, Dacotah Paper $108.16, Dales Tire and Retreading $4,678.20, Fallon Country Treasurer $4,938.50, Fusion $509.00, Heick’s Services $175.00, John Deere Financial $499.53, John Deere Financial $8,101.95, One Call Concepts $57.60, ProPoint $314.76, Protections Systems $480.00, Randy’s Welding $142.50, S & T Custom Plumbing $1,050.00, Slope Electric $1,421.00, Southwest Business Machine $3,394.53, Southwest Healthcare Services $83,577.74, Team Laboratory $690.00, Verizon Wireless $410.20, Waddington Boom Truck $3,975.00, Wild and Weiss Law Office $200.00, Woodley Construction $370.76, and Wilson Construction $2,773.94.

Tax and Tourism Checks #11548 – 11549.

Tax and Tourism Bills:  Bowman County Development Corporation $14,900.00 and Bowman Rotary $1,500.00.


Dept. Head Report:  Hofland presented a curb and gutter bid that Brosz Engineering had submitted for solicitationThere was only one bid that was received and it was from Winn Construction, Inc. in the amount of $144,929.30 and an alternate bid in the amount of $45,169.34.  Motion by Shear, second by Schaff to reject the bid from Winn Construction, Inc. for curb and gutter replacement in the amount of $144,929.30 and the bid alternate in the amount of $45,169.34.  RCV= all aye, MC.

Blade for Side by Side:  Hofland asked if he could order the blade for the side by side to use on the bike paths this winter, originally it was budgeted for in 2020.  The Commission said he could order it now, pay for it out of the SUR fund and repay it in January 2020.  Motion by Shear, second by Schaaf to approve the purchase of a blade for the side by side to come out of the SUR Fund, to be repaid for in January out of the street fund.  RCV= all aye, MC.


17 4th Ave NW:  James asked Mason if we were going to do the 17 4th Ave NW project this year.  Mason said JK Excavation is so far behind this year, he didn’t think they could get to it.  The County’s project on Griffin Road won’t get paved this year so when they come back to finish that project, they could asphalt this project, so it would be best to do it next year.  JK Excavation will take out the tree stumps left by Waddington Boom Truck at no extra cost. 

Pioneer Trails Museum Project:  JK Excavation will work on the sewer line replacement behind the museum.  Allen will notify Jean Nudell that the crews will replace the sewer line and we will need the MDU approval letter before they build.


Cleaners:  Vail talked to GMHR about tearing down the cleaners building and they are behind on their work right now, but we can haul out the waste and they will bury it at their place for a fee.  Kruger from JK Excavation gave Vail a verbal price to tear down the cleaners building and haul for $5,000.00.  

Attorney Wild was trying to get the DVD of the condition of the building and notice of intended demolition served to the owner.  The City would like to get this building torn down before winter.  When we get the go ahead from our City Attorney, we will dig further into the demolition of the building.


Dept. Head Report:  Headley said they only had to move one vehicle that was in the way for the chip seal project.   Dannhoff and Headley will be working with the freshman CORE Impact event tomorrow.


Transfer, Budget Amendment, and Create a Fund:  Allen presented transfers, budget amendments and created a fund for a project.  Motion by Shear, second by Schaaf to create fund 3072, approve budget amendments and transfers as presented.  RCV= all aye, MC.

Meeting Date Change:  James will be gone for a meeting on December 17 and would like to change the meeting date, it also works out better for the auditor to have it later in the month for year-end bills to be paid and budget amendments made.  Motion by Schaaf, second by Vail to move December 17th meeting to Monday December 30.  RCV= all aye, MC.

Raffle Permit #24-13:  Allen presented a raffle permit for Bowman Rotary.  Motion by Shear, second by Schaaf to approve raffle permits #24-13 for Bowman Rotary.  RCV= all aye, MC.

Grant Availability – NDDES:  The Commission reviewed the grant and could not think of any projects it wanted to utilize this grant on.


                Chip Seal at Bowman County School:  Brosz had contacted James about letting Bowman County School put their parking lot chip seal project on our contract and Allen will bill the school for their portion.

                Mobile Home Park Approach:  Allen presented a bill for Wilson Construction that was not part of the industrial park project, it was for culvert repairs by Perma Trailer Court.  The Commission decided to pay for this bill out of the SUR fund.


                Healthcare City Sales Tax Request:  Amanda Loughman was introduced as the new Chief Financial Officer for Southwest Healthcare.  Umbreight and Loughman are requesting city sales tax funds.  They are requesting funds for Portable Oxygen Concentrators $10,430.64, Computer Switches $34,515.84, and a DXA Scan Machine $39,400.00 totaling $83,346.48.  There are enough funds in the Healthcare City Sales Tax Fund to pay for these items.  Motion by Vail, second by Shear to approve the City Sales Tax request in the amount of $83,346.48.  RCV= all aye, MC. 

WALBY – Park and Recreation

                MDU Grant:  Walby asked the City to be the conduit for the grant because Park and Recreation cannot apply.  Motion by Schaaf, second by Vail to approve of the City of Bowman serving as the conduit for Parks and Recreation applying for an MDU grant.  RCV= all aye, MC.  The Park and Recreation payment responsibility of the contract will be paid for with the city sales tax, P & R Capitol funds and donations, if awarded.

Boulevards:  Walby said the maintenance guys are behind in mowing due to the wet year.  Because the boulevards are mostly weeds, the mowers are blowing nothing but dirt because there is not much grass.  Vail called GHMR and they have a lot of that larger style rock that we could fill in the boulevards with.  Vail wants another Commissioner to go with him to talk out it.  The Commission is thinking of doing away with grass altogether and do an inlay of rock and perhaps self-watering pots or shrubs.  James said we would have to have DOT approval of the rock.  We will stay in communication with Walby when we know what is going to happen with the boulevards.

TAP Grant for 2022:  Park and Recreation was hoping to use this grant for replacing the sidewalk in front of the Rouzie Recreation Center.  There are drainage issues that cause ice issues where people walk.  James stated that the sidewalk across from the Rouzie Recreation Center was a previous project, therefore she didn’t feel they would allow this project.  Brosz will look into what needs to be done at the Recreation Center and maybe it will fall under a different category of the grant and Brosz will report to the next meeting.  The City of Bowman also has a grant that did not get approved the last round and Brosz wondered if we should reapply.  Brosz said they City needs to prioritize which project it wants the most.

Wayne Heckaman came on behalf of Bowman County School, Heckaman says it is in the best interest for us to work together because we all have a stake on this property.  The land is owned by Bowman County School and leased by Bowman Park and Recreation.

Allen will look for old maps for completed “Safe Routes to School Projects” that have been completed and forward them to Heckaman. 

Mowing by HWY 85:  Walby inquired if they were supposed to be mowing on the east side of HWY 85 by Gary’s Jack and Jill, it is such a steep area, no one wants to mow it.  They were wondering if that is an area where they could put some large rock so it doesn’t need to be mowed.  Allen will check into the ND DOT agreements and see if it states in it that the city is responsible for mowing. 


                Heckaman hopes to work with the City Commission and stay connected to the community.  James asked if he would be interested in being part of the strategic plan committee and he said he would. 


Motion by Shear, second by Vail to approve the 9/17/19 Meeting Minutes, bills, and August 2019 Financials.  RCV= all aye, MC.

James adjourned the meeting at 5:20 pm. 

City Commission Meeting Agenda

October 03, 2019
4:00 PM


Thursday, October 3, 2019 at 4:00 pm

Bowman City Hall, 101 1st St. NE


*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.


 4:00  -  4:30 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                          Commissioners Review of Bills

                                          Dept. Head Reports/Engineering (McGee, Mason, Hofland, Headley, and Brosz) 

 4:30 PM                           Public Hearing to Adopt Final 2020 City Budget


Safe Routes to School Grant

ND Streets Grant


Computer Upgrades



Catholic Daughters Proclamation

Open Forum

Close of Meeting

  • Approval of Bills and September 17, 2019 Meeting Minutes.
  • Next Meeting Date: October 22, 2019
  • Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2019 Bowman City Commission Meeting Dates


Meetings start at 4:00 PM at City Hall, unless otherwise stated!


January 3**                                                 July 2

January 15                                                   July 17**

                                                                        July 23, 25 & 29***          


February 5                                                   August 6

February 19                                                 August 20


March 5                                                        September 3*

March 19                                                      September 17


April 2                                                            October 3**

April 2 - Equalization Mtg. 3:30 pm      October 22**

                        April 16


May 7                                                             November 5

May 21                                                          November 19


June 4                                                            December 3

June 18                                                         December 30**


            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.


            ** Normal meeting date:  Date was rescheduled to this date. 


            *** 2019 Budget Prep Meetings:  July 23rd and 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 29th will be an extra day if needed.            

Lyn James

President of the City Commission

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand


Ryan Shear

Street & Garbage Commissioner

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner

Benjamin (Benji) Schaaf

Police Commissioner


Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.