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Commission

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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

November 19, 2019
4:00 pm

Minutes of the Regular City Commission Meeting held on November 19, 2019 at City Hall at 4:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Stacy McGee and Jon Brosz.

Absent:  None 

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MN. 

Checks: #11660 – 11677; Direct Deposit: $23,689.01; Voided Checks: None; Salary Check # None; Salaries: None; Bills:  Cenex Fleetcard $3,977.14, Consolidated Telecom $1,369.62, Country Media $258.14, Dacotah Paper $39.18, Dakota Western Bank $18.75, Eido Connect $56.00, Hawkins, Inc. $630.70, John Deere Financial $4,878.58, Larry Fischer $21.00, Mahlon Smith Repair $210.00, Olympic Sales $278.80, Postmaster $330.00, Pro-Forms $1,372.51, Pro-Point Cooperative $899.19, Slope Electric $1,262.00, Swanston Equipment Corporation $873.49, Verizon Wireless $410.65, and Western Frontier Insurance $24,920.00.

HOFLAND

Dept. Head Report:  They have been helping the refuse department.

Post Office:  The Postmistress wants to know if the City can go through the parking lot at the post office with sand when it is icy.  Hofland stated that they do throw sand on the street in front of the post office, hoping the cars will drag the sand with them when they drive into the parking lot.  They can go through the parking lot with the sand truck but only when there are no cars there.  They don’t want to cause damage to any cars or windows. 

MCGEE:

Sewer Rate:  McGee explained how the current Sewer rate is calculated:  $10.50 fixed rate for the first 7,000 gallons and $.60 cents per 1,000 gallons thereafter.  However, a seasonal average is done based on the past two years during the heavy watering months.  The average adds confusion to customers when trying to calculate their bills.  McGee and Mason suggested to change the rate to a flat fixed rate of $11.00 for residents with meters who have meters under 1”.  Customers who have meters 1” or greater will have a fixed charge of $11.00 for the first 7,000 gallons plus $.60 cents per 1,000 thereafter.  Motion by Limesand, second by Schaaf to approve the change in the sewer rate effective for January 2020 usage, all meters under 1” will have a flat rate of $11.00 and all meters over 1” will have a rate of $11.00 per 7,000 gallons and $0.60 thereafter per 1,000 gallons used.  RCV= all aye, MC.

Longevity Scale:  With the hiring of new refuse employees, the base salaries were reviewed for competitiveness in surrounding towns.  Research showed the last time the base salaries were reviewed and adjusted to stay competitive was in 2010.  It was the Commission intentions to revisit base rates every 3 to 5 years in every department which was an oversight. To keep the scale in balance with responsibilities a small adjustment is recommended to all departments of $40 on to the base salaries until further research can be discussed during budget time.  Motion by Limesand, second by Shear to approve the base salary increase of $40.00 onto base for the employee effective on January 1, 2020.  RCV= all aye, MC.

Refuse:  Two applicants for the Refuse position have been hired.  Starting dates for the new employees are November 21, 2019 and January 2, 2020.  After further discussion it was decided to hire a fourth employee to keep a full staff in the refuse department.

ALLEN:

Festival of Lights Street Blocking:  Allen requested to have Divide Street blocked off from the Cenex alleyway to the end of the City Park block on 2nd Ave SW for the Festival of Lights in the City Park.    Motion by Limesand, second by Shear to approve the street blocking request on Divide Street for the festival of lights.  RCV= all aye, MC.

JAMES:

Museum Letter of Support:  James said the Pioneer Trails Regional Museum had asked for a Letter of Support from the City for a grant from the Historical Society for a Trails Project they have.  James signed the letter of support.

VAIL/BROSZ/MASON:

Water Tank Rehab:  Brosz presented a possible grant for the water tower repair project.  The cost of the repairs of the water tower would be approximately $858,000 for both projects.  There was discussion on if we should just get a new tower but there is no room on the current easement for a new tower.  A new tower could cost around $1.4 Million plus land and easement fees.  There isn’t a timeline for getting the grant application in.  Brosz just wants to know if we want him to investigate it more.  Motion by Vail, second by Limesand to have Brosz investigate pursuing the funding sources for rehab of the water towers.  RCV= all aye, MC.

Combined DOT and Safe Routes Projects:  Brosz hasn’t heard from Pam Wenger regarding combining all the projects.  James talked to Rob Rayhorn from the DOT and told him that the City was okay with combining the projects.

CLOSE OF MEETING:

Open House at Main Space:  Commission are reminded of the Main Space Open House for all the Commissioners at 1:00 pm tomorrow. 

Next Meeting Dates:  December 3, 2019 and December 30, 2019

Complete Count Meeting:  James reminded the Commission about trying to attend the Complete Count Census Meeting at the BCDC office on Thursday at 9:00 am.

Motion by Shear, second by Schaaf to approve the bills, October 2019 Financials, and November 5, 2019 Meeting Minutes.  RCV= all aye, MC.

President James adjourned the meeting at 4:50 pm.

City Commission Meeting Agenda

December 03, 2019
4:00 PM

BOWMAN CITY COMMISSION MEETING REVISED AGENDA

Tuesday, December 3, 2019 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:30 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                                Commissioners Review of Bills

                                                Dept. Head Reports/Engineering (McGee, Hofland, Mason, Headley, and Brosz) 

4:30 -4:40 PM                    Dakota Community Bank – Kristy Pagel - Tree Donation

4:40 PM                               Bowman Park and Rec – Used Snowblower Request $4,225

 

ALLEN

Raffle Permit #24-14 Sunrise Foundation

Disabled Veterans Credit 2018 and 2019

Property Tax Refund

 

 

 

 

 

 

 

 

 

 

Open Forum

 

Close of Meeting

  • Approval of Bills and 11/19/19 Meeting Minutes.
  • Next Meeting Date:   December 30, 2019
  • Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2019 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 3**                                                 July 2

January 15                                                   July 17**

                                                                        July 23, 25 & 29***          

 

February 5                                                   August 6

February 19                                                 August 20

 

March 5                                                        September 3*

March 19                                                      September 17

 

April 2                                                            October 3**

April 2 - Equalization Mtg. 3:30 pm      October 22**

                        April 16

 

May 7                                                             November 5

May 21                                                          November 19

 

June 4                                                            December 3

June 18                                                         December 30**

                       

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2019 Budget Prep Meetings:  July 23rd and 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 29th will be an extra day if needed.            

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.