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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
August 18, 2015
Minutes of the Regular City Commission meeting held on August 18, 2015, at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Peggy Allen, Bill Mason, Todd Hofland, Barb Downing, Jon Brosz, Pam Hestekin, Drew Henderson, Steve Wild, and Medora Stevenson.
President James called the meeting to order at 4:00 pm. Motion by Whitney, second by West to approve the agenda as presented. RCV= all aye, MC.
Checks: #8617 – 8637; Payroll Checks: # n/a; Voided Check: #8614, Direct Deposit: $28,290.07; Bills: Bowman Auto Parts $549.44, Carmel’s Cleaners $87.12, Consolidated Telecom $1,128.71, Country Media $221.17, Fallon County Treasurer $5,964.25, Heick’s Services $175.00, JK Excavating and Construction $269,624.25, Lasting Visions $44.00, Mendoza Plumbing $2,200.00, Postmaster $490.00, Pro-Forms $943.61, Sadowsky and Wild $200.00, Scranton equity $20.98, Slope Electric $1,267.00, Standing Rock Sanitation Services $6,250.00, USA Blue Book $69.82, Valli Info Systems $25.00, Verizon Wireless $577.47, VISA $8.63, Bowman County Rural Ambulance District $3,250.00, and Tom and Lois Miller $300.00.
Dept. Head Report: Hofland has nothing notable to report. Whitney asked about the repairs being done on the garbage truck. The brakes were worked on but the backend still needs work and they are waiting for the radiator to come in for the Volvo garbage truck.
The International garbage truck has a hole in the fuel tank. It will go in for repairs when the Volvo is fixed.
Sondeland asked Hofland if they got the dead end signs up; Headley hasn’t talked to Hofland yet so he didn’t know anything about it.
Hofland said that the depressions in the street in front of NW Tire cannot be fixed because the asphalt pushes back out of the depression.
11th and 10th Avenue Project: The water part of the project is done, Knopp bladed the streets, they may have to put some top soil on it. The 11th Avenue street rebuild part of the project will be next spring.
3rd Avenue Water Main Project: An easement is needed to go through Hlebechuck’s property on the west side of 3rd Avenue because the platted street going north stops after Schaff’s property.
Hlebechuck wants a service on the east side of 3rd Avenue for Randy’s Welding Shop and wants the $2,500 hookup fee waived as the cost of the easement for the pipeline to go beside the west side of the road. The property on the west side of the road is in city limits, but Randy’s Welding Shop is not in the city limits and Hlebechuck does not want to annex Randy’s Welding Shop to the city. There was discussion held on diverting around Hlebechuck’s property. Brosz felt the added cost to divert around the property could be $25,000 to $30,000 to go west, then north, and then east, on the Wokal property, or roughly $40,000 to go out east on the Lund subdivision.
Attorney Wild advised the commission to not bypass the ordinance and go with Plan B. Jon Brosz stated there is another option which is Eminent Domain.
Motion by Whitney, second by West to authorize the city attorney to speak to the property owner and discuss the options with regards to the waterline on 3rd Avenue project. RCV= all aye, MC. The commission directed Attorney Wild to draft the easement and annexation if it’s agreed to or if not he will direct Brosz to draw up the plans to go around the property. A special meeting may be called if the landowner is undecided.
11th and 10th Avenue Project: Brosz presented pay application #1 for JK Excavation and Construction for the 11th and 10th Avenue and asked President James to sign it.
Safe Routes to School Project: The DOT has set the bid date for Oct. 9, 2015. Tom and Lois Miller choose to waive the appraisal as allowed by DOT and choose the $300 temporary acquisition fee. Motion by Whitney, second by Limesand to authorize Allen and James to sign a Notification and Appraisal Waiver for the safe routes to school project and pay the fee of $300 for temporary acquisition. RCV= all aye, MC.
Slip Lining Project: Brosz recommended the commission award the slip lining project to PEC (Planned and Engineered Construction) for $1.4 million contingent that PEC sign the agreement which will address the change order changing the total contract to $803,567.00.
Motion by Whitney, second by Sondeland to accept the bid from PEC for a total of $1.4 million with change orders included for the slip lining of the sewer system, contingent upon signing both the change order and the contract simultaneously. RCV= all aye, MC.
Motion by West, second by Whitney to hire JK Excavation and Construction to fix the sewer main breaks as seen during the camera process. RCV= all aye, MC.
Northside Addition Drainage Project: The plans are ready and Brosz Engineering will have them out tomorrow to prospective bidders.
NDLC Annual Conference in Fargo: Allen asked which commissioners will be attending the meeting. James, West and Whitney will be attending.
Generator Grant: Allen stated that it is almost impossible to get a generator for a shelter through this grant. You have to have experienced an outage in the last few years that would equal the cost of the generator, along with other requirements which would make this grant not a possibility.
Raffle Permits: Motion by Whitney, second by Limesand to approve the raffle permits for the SWHC Auxiliary and St. Charles Catholic Daughters. RCV= all aye, MC.
BOWMAN COUNTY RURAL AMBULANCE DISTRICT/HESTEKIN:
Request for Fund for Manhole: Hestekin thanked the commission for previously agreeing to pay for $2,500 for their share of the manhole between the Bowman Lodge and ambulance garage. Unfortunately the cost came in at a higher price at $6,500, so ambulance district’s share is $3,250.00. The manhole is tested and ready to go. Motion by Limesand, second by Sondeland to approve the additional $750 to the Bowman County Rural Ambulance District for their portion of the manhole cost. RCV= all aye, West abstained, MC.
Hestekin asked Hofland if he would donate no parking signs to put on the front overhead doors of the ambulance garage and Hofland agreed too.
Hestekin said she will return later to ask for funds for their ambulance building sign as they are not eligible for the store front grant because they are a county building.
Budget Prep: Limesand wondered if we should have a break for the office staff to review the numbers after completing the changes made to the budget and then come back to review the budget another day. It was decided to stay with the current schedule.
BOWMAN CEMETERY ASSOCIATION/MEDORA STEVENSON
2016 Budget Request: She is requesting $10,000, which breaks down as 2 mills that can be levied and roughly $350.00 from the General Fund.
MUNICIPAL JUDGE DREW HENDERSON:
City Ordinance Enforcement: Henderson asked the commission what they felt was an appropriate fine for the junk cluttered yards, the ordinance states the fines can be between $25 and $500. West suggested $250, the commission and Henderson didn’t want to place any hardship on the property owners, but need them to take action on cleaning up their property.
Motion by Whitney, second by Limesand to approve the bills as presented and the 8/4/15 minutes. RCV= all aye, MC.
Motion by Limesand, second by Whitney to adjourn the meeting at 5:30 pm. RCV = all aye MC.
City Commission Meeting Agenda
September 01, 2015
Agenda for City Commission Meeting on Tuesday,
September 1, 2015
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:05 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:05 - 4:30 PM Department Heads Report
4:30 - 4:35 PM 2016 Preliminary Budget Statement
4:35 - 4:40 PM Fire Dept. EIG Request for a Rescue Pumper
4:40 - 4:45 PM Park and Rec – Request for 2015 Operating Funds -Chanell Walby
City Assessor Appointment
Corporate Resolution for VISA
Possible Cost Share in DOT Sign Replacement
Fall Clean-up Week
Close of Meeting
Approval of Bills and 8/18/15 Minutes.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.