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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
November 15, 2016
Minutes of the Regular City Commission meeting held on November 15, 2016 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Ryan Shear, Darrell West, Myron Vail, Chuck Headley, Peggy Allen, Steven Fenlon, Stacy McGee, and Bryce Martin.
President James called the meeting to order at 4:00 pm. Motion by West, second by Shear to approve the agenda as presented. RCV= all aye, MC.
Checks: #9581 – 9602; Direct Deposit: $24,889.11; Voided Checks: n/a; Bills: A2Z Printing $350.77, Bowman County Auditor $36,860.00, Bronson’s Marketplace $24.67, Carmel’s Cleaners $130.68, Consolidated Telecom, Inc. $1,418.09, Country Media $538.56, Dacotah Paper $58.54, Dakota Dust-Tex $80.80, Eido Connect $63.00, Fallon County Treasure $5,329.00, Hawkins, Inc. $1,229.74, John Deere Financial $83.42, KPOK $80.00, Morrison-Maierle System $210.00, ND Secretary of State $36.00, One Call $23.00, Pete Knopp $119.00, Postmaster $47.00, Sadowsky and Wild $200.00, SBM $40.71, Verizon Wireless $568.01, and Western Frontier Insurance $16,990.00.
2017 Garbage Resolution: During budget meetings the commission raised the residential and commercial garbage service by 50 cents to help cover costs. Dumpster service fees also went up 50 cents. McGee presented Resolution #2016-G-3 Establishing Refuse Service Charges for these increases to be effective 1/1/17. Motion by West, second by Limesand to approve Resolution #2016-G-3 Establishing Refuse Service Charges and the rates will go into effect 1/1/17. RCV= all aye, MC.
Dept. Head Report: Headley presented quotes for a security door/waiting area for the police department. Headley received quotes from three entities and some of the quotes needed more clarification to make sure they were giving a quote on the same glass, etc. Motion by Limesand, second by Shear to allow Commissioner West and Headley to decide which quote is the best based on bid price. This expenditure will come out of the police capital fund #3035. RCV= Vail abstained, the rest aye, MC.
The abandoned property sale went well all the items are gone.
Raffle Permit: Allen presented a 50/50 raffle permit for the Bowman County senior parents. Motion by Limesand, second by West to approve the Bowman County senior class parent 50/50 raffle permit. RCV= all aye, MC.
Budget Amendments and Transfers: Allen presented the following budget amendments and transfers.
Motion by Limesand, second by Vail to approve the request for transfer of funds and budget amendments as presented. RCV= all aye, MC.
Meeting Date Change Request: James requested the following meeting dates to be changed: January 3, 2017 and July 4, 2017 James will be gone on Jan 3 and would like to move it to January 5. July 4th is the first Tuesday which is a holiday and requested to change it to July 6th. All commissioners were in agreement of the date changes.
LUTHERN SOCIAL SERVICES- STEVE FENLON
Request to Re-Finance “The Landing”: Steve Fenlon is helping LSS manage their debt and they are asking the City of Bowman to approve Hettinger to be the host issuer to give them a tax exempt bond. The City of Bowman is required to approve it because one of the properties is located in Bowman. “The Landing” property located in Bowman together with other properties in Watford City, Belfield, Hettinger, Parshall and Stanley will helps collateralize their loan. Limesand said he sees no reason that we don’t sign the resolution giving them approval.
Commissioner Limesand introduced the following resolution and moved its adoption:
RESOLUTION NO. 2016-B-9
RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF A REVENUE NOTE, SERIES 2016 (LSS HOUSING PROJECTS),
BY THE CITY OF HETTINGER, NORTH DAKOTA
BE IT RESOLVED By the City Commission (the “Commission”) of the City of Bowman, North Dakota (the “City”), as follows:
1. The Borrower and the Project.
(a) Lutheran Social Services, Inc. (the “Corporation”), has represented to the City and the Issuer (hereafter defined) that it is a North Dakota nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), and is the sole member of LSS Housing Bowman, LLC, a North Dakota limited liability company (the “Borrower”).
(b) The Corporation and the Borrower are proposing that the City of Hettinger, North Dakota (the “Issuer”) assist with the refinancing of indebtedness originally incurred to finance various housing projects located in the City and the cities of Watford City, Belfield, Hettinger, Parshall and Stanley, North Dakota. As a part of this refinancing, the Borrower proposes to refund debt originally issued to finance the construction and equipping of 26 accessible housing units centered on three stories and located at 14 Third Avenue Southeast in the City (the “Project”), which Project is owned by the Borrower and is used to further the Corporation’s mission to support the continued vitality of North Dakota communities by providing needed housing and housing-related services.
(c) To refinance the Project and the other housing projects mentioned in the previous paragraph, the Borrower has proposed that the Issuer issue its Revenue Note, Series 2016 (LSS Housing Projects) (the “Note”), in a principal amount of approximately $6,750,000.
(d) The Note, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the City or the Issuer, except the Project and the revenues to be derived from the Project. The Note will not be a charge against the general credit or taxing powers of the City or the Issuer, but is solely payable from sums to be paid by the Borrower pursuant to a revenue agreement between the Borrower and a participating financial institution.
(e) The Borrower has represented to the City that no public official of the City has either a direct or indirect financial interest in the refinancing of the Project nor will any public official either directly or indirectly benefit financially from the refinancing of the Project.
(f) The Borrower additionally represents under this Resolution and will represent in the various loan documents supplementing the Note that it will carry property and liability insurance covering the Project in amounts usual and sufficient to cover similar projects, and that it will keep and maintain books of account and allow for the audit of such bookkeeping information by the Issuer and the City at reasonable times.
Section 2. Public Hearing.
(a) As required by Section 147(f) of the Code, a Notice of Public Hearing was published for two consecutive weeks in the Bowman County Pioneer, a newspaper of general circulation in the City, not less than 14 days nor more than 30 days before the date of the public hearing, related to the consideration of this Commission, as the elected legislative body of the City, approving the issuance of the Note and the proposal to undertake and finance the Project located within the jurisdictional limits of the City.
(b) As required by Section 147(f) of the Code, this Commission has on this same date held a public hearing on giving “host approval” for the issuance of the Note and the proposal to undertake and finance the Project, at which all those appearing who desired to speak were heard and written comments, if any, were accepted.
Section 3. Host Approval. By this Resolution, and pursuant to Section 147(f) of the Code, this Commission consents to the issuance of the Note by the Issuer and the refinancing of the Project for the purposes mentioned above.
This Resolution is hereby adopted by the City Commission of the City of Bowman, North Dakota on this 15th day of November, 2016.
James opened up the public hearing for the public to express their concerns and James asked for comments and questions two times, with nothing being said and no opposition, James closed the public hearing. Motion by Limesand, second by Shear to approve Resolution #2016-B-9 Giving Host Approval to the Issuance of a Revenue Note, Series 2016 (LSS Housing Projects.) RCV= all aye, MC. It’s been unanimous at the other cities, but he has 3 more cities commission meetings to attend.
CLOSE OF MEETING:
Motion by Limesand, second by Shear to approve the bills, 11/1/16 meeting minutes, and the October 2016 financials. RCV= all aye, MC.
Motion by Limesand, second by West to adjourn the meeting at 4:37 pm.
City Commission Meeting Agenda
November 15, 2016
Agenda for City Commission Meeting on Tuesday,
November 15, 2016
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:05 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:05 - 4:30 PM Department Heads Report –McGee: Resolution for New Garbage rates for 2017
4:30 - Lutheran Social Services Refinancing Request for “The Landing”-Steve Fenlon
Senior Class Parents Raffle Permit
Budget Amendments and Transfers
Change January 3rd Meeting Date to 4th or 5th
Close of Meeting
Approval of bills, 11/1/16 minutes, and October 2016 financials
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Street & Garbage Commissioner
Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008. He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.
During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have six children: Alexia, Addam, Quade, Mark, David and William. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.