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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
March 24, 2015
Minutes of the Regular City Commission meeting held on March 24, 2015 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Cheryl Ryan, Shannon Traquair, Kevin Bucholz, Shannon Hewson, Jon Brosz, Bryce Martin, and Lois Miller.
President James called the meeting to order at 4:00 pm. Motion by West second by Limesand by to approve the March 24 agenda as presented. RCV= all aye, MC.
Checks: # 8313 – 8348; Direct Deposit: $25,919.16; Bills: Postmaster $362.44, Dakotah Paper $91.95, Display Sales $2,180.00, John Deere Financial $29.74, Slope Electric $975.00, SW Auto Supply $29.25, Verizon Wireless $577.34, WEX Bank $3,277.47, Advanced Business Methods $36.66, Arbor Day Foundation $10.00, Bowman County Pioneer $39.00, Brosz Engineering $20,885.00, Carmel’s Cleaners $80.64, Charles Whitney $235.00, Consolidated Telecom $1,119.70, Country Media $936.38, Fallon County Treasurer $4,440.75, Ferguson Waterworks $393.65, Galls, Inc. $21.95, Glen Wegner $72.00, Intoximeters $32.00, Lexis Nexis $22.44, Lyn James $442.00, Newby’s Ace Hardware $119.92, Peggy Allen $235.00, Respond Systems $27.98, S & T Plumbing $210.22, SBM $286.78, Southwest Healthcare Services $500,000.00, Stacy McGee $300.00, Starion Bond Services $131,552.50, USA Blue Book $19.02, VISA $265.34, Waddington Boom Truck $1,999.00, Wayne Wegner $72.00, and ZEP Manufacturing $111.80.
Diamond H Services Invoice: Allen presented an invoice received from Diamond H Services for the clean-up of hazardous spill on a property at 15 E. Divide. Motion by Whitney, second by West that we send the invoice from Diamond H Services to the land owner. Chief Headley will send a letter with a copy of the police report and notify him that the city crews and fire department were there free of charge; however this is a cost the property owner will need to cover. RCV= all aye, MC.
3rd Ave NE: The water table is so high the water is coming up through the street and it’s breaking up. Hofland put “no truck traffic” signs up, and talked to the businesses around the affected area about using the north entrance to 3rd Ave NE, but some trucks are still using it. Hofland stated they will Durapatch the area this summer if it doesn’t get any worse.
Garbage Pickup Truck: The garbage pickup motor needs repair. It has 170,000 miles on it. The repairs will cost as much as a used truck. Hofland found a used truck at Bowman Sales and Service, one year newer with 107,000 miles on it, but he is not sure if the box insert will fit in it. Motion by Whitney, second by Sondeland to authorize Hofland to start shopping for a used pickup with a maximum price of $10,000.00. RCV= all aye, MC.
Landfill: Hofland stated the landfill will open on April 13. Hofland suggested that there be a fine for people not strapping loads down like other cities do. Allen will look into other cities ordinances to see what they have requiring loads to be strapped down.
Water and sewer departments are running smooth, nothing to report.
Alcohol Server Training: Headley offered alcohol server training to local liquor establishments and had 30 participants. Headley will provide this training quarterly so any new hires can attend. The next training session will be in June. Headley will be reaching out to surrounding cities for anyone interested in training.
Project Update: Brosz is near completion on the estimates for 3rd Ave NE Water Main Loop project and will bring plans to the next meeting. Crews for the cleaning and videoing of the sewer lines are projected to be here the second week of May and will be here for two weeks. Sewer slip line plans won’t be complete until this is done. 11th Avenue project is still being designed. There will be curb and gutter from Highway 12 to the railroad. Brosz would like to meet on site when the weather is better, hopefully in three weeks he will have numbers completed.
Northside Addition Drainage: Brosz has walked through the project and is ready to design and bid it. Motion by Whitney, second by Limesand to authorize Brosz to move forward with the plans for both design and bid for the Northside Addition Drainage project. The soft spot in the road by the ball diamonds by the concession stand is included in the Northside Addition drainage project.
Water Award: Allen informed the commission that the city received a safe drinking water award.
NDIRF Annual Meeting and Voting: Allen informed the commission of the annual NDIRF meeting and a board position was available and needed to be voted on. James knows Chris West, Mayor of Grafton and she feels he would do a great job. Whitney and Limesand will attend the annual meeting. Motion by West, second by Sondeland to vote by proxy for the NDIRF nominee Chris West from Grafton. RCV: all aye, MC.
Transfers and Budget Amendments: Allen requested creation of funds, transfers and budget amendments as referenced below:
Motion by Whitney, second by West to create fund #2006 for surge funds to be deposited into and out of for each project, fund #3076 for Sewer Rehab on 3rd street, fund #3080 for 3rd Avenue NE Water System, and fund #3081 for the Outfall Sewer Main Rehab Project. RCV= all aye, MC.
Motion by Whitney, second by Limesand to allow Peggy Allen to transfer funds as presented and amend the budget as presented. RCV= all aye, MC.
City Hall Roof Repair: The roof started leaking, wallpaper is coming off the commission chambers walls and there is black mold behind the wallpaper. Motion by Limesand, second by Whitney to advertise for bids to repair the city hall roof with bids being required to be at City Hall by noon on 4/23/15. Limesand amended his motion and Whitney seconded to have a bid Alternate A: roof repair and Alternate: B mold remediation and interior repair. RCV= all aye, MC.
National Arbor Day: Bryce Martin forwarded an email to James about celebrating Arbor Day and signing up with the foundation. They will give the city 10 free trees, each one of a different species if the city becomes a member. To become a member, the city must send $10 to the foundation by April 30, 2015. Motion by Whitney, second by Sondeland to expend the $10 to the Arbor Day Foundation for membership. RCV= all aye, MC.
Off Premise Liquor License: Traquair requested an “off premise” liquor license during the all school reunion, between Uttech’s Bootery and the Finder building. She wants to set up a beer bar during the weekend for 3 days: July 24, 25, and 26. She will use cattle panels and have security at the back and front gate. No objections by Chief Headley, he informed Traquair that the PD can get ID readers at no cost for use during special events if given enough advance notice. She would like to use them. The PD may check them out from the state. Headley will put a PSA announcement out to the liquor establishments advising them they can check ID readers out from the PD. Motion by Sondeland, second by West to approve the Crystal Bar for the off premise license during July 24, 25, 26, 2015. RCV=all aye, MC. Traquair questioned Hofland about getting extra dumpsters during this event.
Proposed Tree Ordinance: Ryan went over the changes she felt are necessary to the proposed tree ordinance. Ryan asked if the commission was in agreement with her language so she can move forward and then we can have the readings and adopt the ordinance. Sondeland told her to proceed with the verbiage and she will bring it back to be read and adopted.
PUBLIC HEARING FOR SAFE ROUTES TO SCHOOL:
Presentation: Jon Brosz and Shannon Hewson from Brosz Engineering gave a presentation to the land owners on the safe routes to school project. The sidewalks will run from 1st Street NE from the highway all the way to 3rd Avenue. Brosz stated we have 1,100 LF of curb and gutter that needs to be replaced which would add $35,000 in cost.
We are still waiting for the DOT to let the project for bid. There are several tree stumps in the projects path. Whitney asked if it will be beneficial to grind the stumps and have the street crew fill the holes for safety, then the contractor could do compacting later. Brosz said yes, it would save money on the project.
Resolution #2015-B-7: SWHC bid for the hospital project came in over the estimated costs. SWHC is requesting to increase the bond issue from $16 million to $18.5 million. James read Resolution #2015-B-7, a resolution relating to a project under the municipal industrial development act, giving the project preliminary approval, subject to a public hearing (Southwest Healthcare Services project.) Motion by West, second by Sondeland to approve Resolution #2015-B-7 “A resolution relating to a project under the municipal industrial development act, giving the project preliminary approval, subject to a public hearing (Southwest Healthcare Services project.) RCV= all aye MC. There will be a public hearing on April 24.
City Sales Tax: With the new bond issue SWHC needs to account for all sources of their funds. With the increase in costs they are requesting $500,000 from the city sales tax fund that would be put in an escrow account for capital improvements or medical equipment. James asked the city attorney and he said yes we can do this. SWHC still have to report to the commission to show how the funds were used. Motion by Whitney, second by Limesand to authorize the city to release to Southwest Healthcare Services $500,000.00 from the city sales tax fund #2110 to aid in the financing of the project construction. RCV= all aye, MC.
Garbage Compacting Service: Whitney went briefly went over some numbers and addressed a concern about the G and G proposal from another meeting regarding who would own the truck for waste transportation. Whitney stated that G and G would own the truck. He said he would bring more information to another meeting.
Motion by Limesand, second by Whitney to approve the bills as presented, 3/3/15 and 3/10/15 minutes February 2015 Judges Report and February 2015 Financials. RCV= all aye, MC.
Motion by Limesand, second by West to adjourn the meeting at 6:22 pm. RCV= all aye, MC.
City Commission Meeting Agenda
March 24, 2015
Agenda for City Commission Meeting on Tuesday,
March 24, 2015
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:10 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:10 - 4:45 PM Department Heads Report and Jon Brosz – Projects
4:45 - 5:00 PM Shannon Traquair – Crystal Bar – Off Premise License During Reunion
5:00 - 5:30 PM Safe Routes to School Public Hearing for Property Owners
5:30 – 5:40 PM Resolution for Authorization for a Public Hearing to Increase SWHC Bond
5:40 PM Becky Hansen - SWHC City Sales Tax Request – Construction Funds
NDIRF Annual Meeting and Voting
Transfers and Budget Amendments
Garbage Compacting Service
North Addition Drainage Project
National Arbor Day-Planting Trees
Close of Meeting
Approval of Bills, 3/03/15 Minutes, 3/10/15 Minutes, February 2015 Municipal Judges Report and February 2015 Financials.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.