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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
June 16, 2015
Minutes of the Regular City Commission meeting held on June 16, 2015 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Bryce Martin, Greg Wolf, Kevin and Debbie Bucholz, Lori Nohner, Teran Doerr, and Scott Hardy.
President James called the meeting to order at 4:00 pm. Motion by West, second by Limesand to approve the agenda as presented. RCV= all aye, MC.
Checks: #8492 – 8520; Direct Deposit: $26,555.68; Voided Checks: # N/A Bills: Art Johnson $79.07, A2Z Printing $151.43, Bill Mason $83.00, Bowman Auto Parts $97.60, Bowman Grain $82.50, Carmel Cleaners $87.12, Clay Caron $140.00, CNHI Capitol $31.74, Consolidated Telecom $1,114.59, Country Media $1,150.22, Coyle Electric $253.97, Dacotah Paper $62.04, EIDO Connect $56.00, Fallon County Treasurer $5,857.25, KPOK $60.00, Mahlon Smith Repair $439.49, One Call Concepts $36.30, Randy’s Welding, Inc. $59.56, Ray’s Filters $362.70, Roughrider Industries $6,992.00, Sadowsky and Wild $200.00, Slope Electric $1,002.00, Valli Info Systems $25.00, Verizon Wireless $607.78, VISA $19.95, Woodley Construction $15.59, Infra Trak, Inc. $65,782.50, Pioneer Trails Museum $25,000.00, and Ray’s Repair Service $403.10.
Dept. Head Report: Nothing notable to report.
Sewer Main Break: A 1930’s sewer main collapsed a block south of where it did last winter. There are two pumps running and there is a lot of ground water that needs to be pumped prior to the repair being made. Kruger from JKE found the gas line and thinks we won’t have to move it, but there is a power pole we have to address. MDU will come on Monday or Tuesday to move the power pole. The dewatering pump is coming from Minnesota and will be here Thursday and dewater through the weekend. If everything falls into place we will start working on it on June 22.
Dept. Head Report: Nothing notable to report. There were no incidents during the ND High School Rodeo Finals.
Sewer Cleaning and Videoing: Cleaning and videoing are almost done, they have two short runs left. Infra-Trak needs their 6” camera to finish the project and will do it when they are done with Scranton. Infra-Trak has one pay request in today.
3rd Ave NE and 11th Ave W Water Main Award: Brosz Engineering and Mason are recommending the award for these projects go to JK Excavation and Construction, Dickinson, ND. The bid results were as follows:
3rd Avenue NE Project: JK Excavating, Dickinson, ND $161,814.00; JR Civil LLC, Sheridan, WY $288,811.17; Quam Construction, Willmar, MN $271,951.50; Crow River Construction, New London, MN $473,485.00; HWS Civil, Inc., Billings MT $323,491.00.
11th Ave W Water Main Project: JK Excavation and Construction, Dickinson, ND $281,175.00; JR Civil, LLC, Sheridan WY $402,869.27; Quam Construction Co., Willmar, MN $367,921.00, Crow River Construction, New London, MN $722,980.00; HWS Civil, Inc., Billings, MT $351,609.00
Motion by Whitney, second by Limesand to accept the dual bids on 11th Avenue West and 3rd Avenue NE from JK Excavation and Construction out of Dickinson, ND for a total of $442,989.00. RCV= all aye, MC.
2015 Safe Routes to School Project: We are on the October DOT bid letting for 2015 safe routes to school. This project will create a complete ribbon of sidewalk from 3rd Ave East all the way to Roosevelt Elementary.
2016 Safe Routes to School Project: Our application was not chosen for the 2016 grant round, but we can apply again for 2017.
Emergency Generator: There is an emergency generator grant available through NDDES and Allen asked the commission for approval to check into it. The Commission gave approval and Allen will ask Prairie Mountain Electric for an updated cost estimate.
Budget Schedule: Allen
RZ Member: Allen informed the commission that the Renaissance Zone Board appointed Nate Lee for the Chamber of Commerce representative. Whitney abstained from voting since he is on the board. Motion by Limesand, second by West to appoint Nate Lee to the Renaissance Zone Board. RCV= Whitney abstained, Limesand, Sondeland, West, and James all aye, MC.
Tree Committee and City Forrester: Allen told the commission they needed to appoint a tree committee and a city forester as per the new tree ordinance that was passed. Whitney and Sondeland will come back with suggestions at the next meeting for a proper appointment.
Bowman Lions Raffle Permit: Allen presented a raffle permit on behalf of the Lions Club for the Gary Orcutt Medical Benefit. Motion by Sondeland, second by Limesand to approve the Lions Club raffle permit for the benefit of Gary Orcutt’s medical expenses. RCV= all aye, MC.
Garbage: Kromarek and Whitney are going to Plevna, MT to inspect a compactor site. They will also go to Beach and Wibaux. Currently Beach is broken down and they are going from a two phase to a three phase compactor. They are going to look at issues like: How efficiently they work, snow problems?, are there problems with freezing?, odor?, etc. Whitney will also be looking at the building cost.
Trees: A contractor was here yesterday and was supposed to give Whitney a quote by noon; at the time of the meeting he had not received it. Whitney says there are four more dead diseased trees in the boulevard that need to be addressed. He would like one more quote from a contractor.
International Garbage Truck: Kromarek told Whitney one of the rollers that allows the compactor to work is broke, parts are here today and they are hoping to get it rolling in the next day or two. That is why the grass clippings collections are a little behind.
PIONEER TRIALS MUSEUM:
2015 Budgeted Funds Request: Lori Nohner asked for the Pioneer Trails Museum budgeted funds for 2015. Motion by West, second by Whitney to release the budgeted funds for 2015 for the Pioneer Trails Museum in the amount of $25,000. RCV= all aye, MC.
SWEETWATER GOLF COURSE:
2016 Budget Funds Requested: Lindstrom requested the Sweetwater Golf Course be considered for 2016 Budgeted funds in the amount of $25,000.00. Last year the city budgeted an additional $10,000 to fix the road out to the golf course. Whitney asked if we needed to consider giving more money for the road. Lindstrom said not at this time.
Liquor License Ordinance #2015-2 (MC)
Second Reading for Liquor License Ordinance #2015-2 (MC): James read the changes made to the liquor license ordinance – #2015-2 (MC) An ordinance amending Chapter 8, Article 6: “Alcoholic Beverages” of the municipal code by establishing new and amending existing language pertaining to: 1) expanding the classes of alcohol sales; 2) modifying existing caps on the number of permits that can be issued; 3) raising the yearly renewal fee; 4) establishing a new “City Issuance Fee” and 5) other text amendments as appropriately related to items 1-4, upon adoption, the ordinance will be effective to all lands located in zoning designations that permit the sale of alcohol within the city of Bowman and its ½ mile extraterritorial zone in Bowman County, North Dakota, together with other matters properly relating thereto.
James asked for a change under Class Ten. There should be a class for on sale, off sale, and on and off sale just like the other classifications. Motion by Whitney, second by West to approve the amended liquor ordinance #2015-2 (MC). RCV= all aye, MC.
James asked the audience if they had anything to say and Debbie and Kevin Bucholz said they are still opposed. Greg Wolf said it’s a long time coming and said it was thoroughly researched. He feels it will improve the quality of service because of competition. James thanks those that put so much time and effort into this ordinance revision.
Ryan commented that we need to get this info out to the current license owners so they understand that there are new rules. If the ordinance should pass, Ryan will deliver the new ordinance to them. RCV= all aye, MC. Ryan stated that after adoption there will be one publication required in the official city newspaper.
FYI: On 7/7/15 the city commission is invited to the county commission meeting for the ND Oil and Gas Revenue forecast funds for the ND 11:30 am.
Motion by Whitney, second by West to approve the bills as presented, the 6/2/15 minutes and the May 2015 financials. RCV= all aye, MC.Motion by Limesand, second by Sondeland to adjourn the meeting at 5:52 pm. RCV= all aye, MC.
City Commission Meeting Agenda
June 16, 2015
Agenda for City Commission Meeting on Tuesday,
June 16, 2015
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:10 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:10 - 4:45 PM Department Heads Report
4:45 - 4:55 PM 3rd Ave NE and 11th Ave W Water Main Replacement Bid Award
4:55 - 5:00 PM Request for Museum Budgeted Funds – Debbie Bucholz
5:00 - 5:15 PM Sweetwater Golf Course – 2016 Budgeted Funds Needed
5:15 PM Liquor License Ordinance – #2015-2 (MC) An ordinance amending Chapter 8, Article 6: “Alcoholic Beverages” of the municipal code by establishing new and amending existing language pertaining to: 1) expanding the classes of alcohol sales; 2) modifying existing caps on the number of permits that can be issued; 3) raising the yearly renewal fee; 4) establishing a new “City Issuance Fee” and 5) other text amendments as appropriately related to items 1-4, upon adoption, the ordinance will be effective to all lands located in zoning designations that permit the sale of alcohol within the city of Bowman and its ½ mile extraterritorial zone in Bowman County, North Dakota, together with other matters properly relating thereto.
RZ Appointing – Chamber Member
Appoint City Forrester
Appoint Tree Committee
2016 Safe Routes to School Grant Letter
Raffle Permit for Bowman Lions Club
Close of Meeting
Approval of Bills, 6/2/15 Minutes and May 2015 Financials.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.