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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
November 05, 2014
Minutes of the Regular City Commission meeting held on November 5, 2014 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Barb Downing, Kevin Bucholz, Channel Walby, Chanyi Harriman, Jon Brosz, and Teran Doerr.
Absent: Mike Sondeland
President James called the meeting to order at 4:00 pm. Motion by Whitney, second by West to approve the agenda as presented. RCV= all aye, MC.
Checks: # 7996 – 8035; Payroll Checks: #103223; Payroll: $80.80; Voided Checks: # none; Direct Deposit: $25,340.78; Bills: Art Johnson $105.94, Bowman Auto Parts $282.19, Bowman Ready Mix $1,459.50, Brosz Engineering $1,535.00, Butler Machinery $163.62, Clay Caron $100.00, Consolidated Telecom $124.50, Dakota Dust-Tex $80.40, Dakota Supply $3,170.16, Dakota Western Bank $172.16, EIDO Connect $224.00, Farmers Union $1,708.81, Fidelity Security Life $175.43, Hawkins $632.75, Hawks Landing $157.26, Jims Repair $113.75, Jodi Olind $775.00, Kens Super Value $74.93, KK Bold $50.00, KPOK $100.00, Lyn James $203.40, MDU $7,556.52, NDPA $50.00, NDPA $50.00, Newby’s Ace Hardware $78.24, NW Tire $2,506.66, Nova Fire Inspection $500.00, NSC Minerals $3,169.51, One Call Concepts $14.30, Postmaster $365.50, Rays Repair $695.80, Roughrider Industries $7,040.28, Sadowsky and Wild $250.00, SW Business Machine $1,044.56, SWHC $12,000.00, SW Ag $8.00, Terra Crafters $3,517.00, Tiger Electric $234.70, Waddington Boom Truck $1,995.00, and Wex Bank $6,639.41.
Department Report: The street crew hauled 22 Loads during fall wood clean-up which took 3 days. During the city spring clean-up they had hauled 56 loads. The curb and gutter replacement on 7th Ave. and 3rd Street SW looks good. They are still sweeping leaves off the streets and cleaning storm drains out.
Landfill: Hofland was asked if we could get three phase electricity out to the landfill in the event of having a compacting garbage service there. Hofland will get a quote on getting three phase electrical out to the landfill.
Department Report: Nothing to report.
Rhame’s Request for Services: James read an email from Rhame City Auditor Margie Russ about requesting Mason to do water sampling for them. Mason checked with the ND Health Department and persons taking water samples do not need to be certified. Scott Nuvass has experience with taking their water samples. Mason would like to suggest that Rhame as Scott Nuvass to do it. Mason has concerns that there could be issues with the changeover to SW Water. Motion by Whitney, second by Limesand to follow Mason’s recommendation and advise Rhame to get someone else to take water samples. RCV= all aye, MC.
Report on Department: Headley gave the commission a report on incidents for the past year. Gate Night and Halloween were very quiet just like last year. Headley is notifying camper owners to get their campers off the street. Headley spoke at the high school career day about police careers; teenagers can go on a ride along at 16 plus years of age with their parents’ permission and parents signing off on a waiver for them to do a ride along. There was a question about cars that are not licensed being parked on the street. Headley said they can as long as they are not being driven because there is nothing in our ordinances disallowing that. He will look at changing our ordinances.
Request for Funds: Channel Walby from Southwest Transit asked the commission for a pledge of a local support as a match for a grant for a transit garage. They asked for $50,000 as a match. First Walby asked the county and they said they will give $200,000 and asked her to ask the city for funds. Walby gave an overview of SW Transit. The release of the city pledge would be contingent upon receiving the grant. Walby needs a letter of local support to go with the grant application. Whitney said this is double dipping because of a previous request from the Park and Rec department for a pledge towards the Rec Center Expansion project. Motion by Whitney to use the previous pledge in support, and write a letter. Motion died for a lack of a second. Whitney said based on the motion on 12/20/12 we made a pledge to the expansion project which includes this garage. Motion by West, second by Limesand to make a pledge to SW Transit in the amount of $50,000 for a garbage building contingent upon the grant being awarded. RCV= Whitney- no, rest aye, MC.
Department Report: The 8th Ave. Water Main final billing paperwork is not done. Bowman Lodge LLC is boring water and sewer under Highway 12.
FEMA letter: As per the FEMA letter we received, the flood plain has been corrected as of October 6, 2014 and a letter should go out in the newspaper. Brosz will write a press release to the newspaper. A copy of the FEMA letter should be sent to the residents so they can give it to their lending institution.
3rd Avenue Drainage Project: Allen asked Brosz if there would be any more bills for this project or could she close the fund and Brosz said it could be closed.
2016 Safe Routes to School Grant: Allen presented another grant for the 2016 Safe Routes to School Grant. The area of discussion was 3rd Ave E. Brosz will look at the west side vs the east side of 3rd Ave E for the sidewalk. Motion by Whitney, second by west to authorize Brosz Engineering to work on preliminary plans for sidewalk/bike path project on 3rd Ave E which would continue from the RR tracks south to frontage road on Hwy 12. RCV= all aye, MC.
Special Road Fund Projects (SRF) Grant: This is a grant to fix roads that provide access to an/or are within recreational, tourist, and historical areas. The commission felt that maybe the Sweetwater Golf Course road project may qualify. Brosz will look into this grant option also.
Raffle Permits: Allen presented two raffle permits for approval. Motion by Whitney, second by West to approve the raffle permits for the Law Enforcement Wives and the Bowman County Senior Parents. RCV= all aye, MC.
Transfer of Funds: Motion by Limesand, second by West to transfer the monies from fund #3068 3rd Ave SE Drainage Project in the amount of $3,624.20 to fund #2400 Safe Routes to School Sidewalk Projects. RCV= all aye, MC.
Tree Removal Bill: Allen asked if an object number for tree removal could be added this year to the general fund under non-departmental as was planned for 2015 for payment of the current Waddington bill. Motion by Whitney, second by Limesand to create an object number in the non- department account in the general fund for tree removal. RCV= all aye, MC.
City Lots South of the City County Shop: Doerr had a request from a business owner asking if he could purchase land from the city that is on the south side of the joint shop behind the garbage building. Hofland wants to hold on to this land in case they need to expand the garbage department. Whitney said there are a few garbage related possibilities he is looking into. Limesand would like to see if the compacting business is viable first, and then consider selling the land.
Resolution Establishing Refuse Service Charges #2014-G-2: James read this resolution making changes to the refuse department fees as agreed upon during the budgeting process for 2015. Motion by Limesand, second by Whitney to approve the Garbage Resolution #2014-G-2 as per our budget sessions. RCV= all aye, MC. Water rates stayed the same but the bulk rate went up. Bulk water rates do not affect our residents, only bulk water purchasers.
Resolution Establishing Water, Sewer, and SUR Rate Changes #2014-W/S-9: Motion by West, second by Limesand to approve resolution #2014-W/S-9 Establishing Water, Sewer and Sur service charges. RCV= all aye, MC.
Holiday Request for Employees: Limesand approached the commission for employees receiving the day after Thanksgiving off, letting the employees leave at noon at Christmas Eve and the day after Christmas off as well to tie in with what the county is doing.
Last year the commission gave the employees a ½ day off on Christmas Eve. Motion by Limesand, second by West that we allow all employees a half day off on Christmas Eve, leaving at noon and allow the office to be closed and use one of their vacation days on the day after Thanksgiving and the day after Christmas. RCV= all aye, MC.
Halleck Mine Report: Whitney reviewed the test report with the commission. Trans Canada has no plans to do much more because there are no voids. There will be some bore testing by PSC injecting slurry at no cost to the city.
Diseased Trees: Waddington Boom Truck removed the 9 poplars and 4 elms at 1st St NW and 3rd Ave NW; they are still working on getting their contractor’s license.
The Catholic Church is gutting the old Able building and they want to use the city landfill for free of charge for their demolition waste. Motion by Whitney, second by Limesand to waive the landfill fees for the St. Charles Catholic Church on the demolition waste of the old Able building with the caveat that the debris is separated appropriately. This is for a non-profit agency that is why the commission decided to waive the fees. RCV= all aye, MC.
Tax and Tourism Committee Replacement: Jamie Svihovec is the liquor establishment’s representative on the board and she would like to resign do to staffing issues she is having. They accepted her resignation. The tax and tourism committee recommended Rebecca Cummins from Windy’s Bar and she agreed to serve on the committee. Motion by West, second by Limesand to appoint Rebecca Cummins from Windy’s Bar to serve on the tax and tourism board. RCV= all aye, MC.
Next Wednesday at the EOC training at the courthouse at 6:00 pm and Ebola training will be at City Hall at 8:00 am. James will not be here.
Motion by Whitney, second by Limesand to approve the bills as presented and the minutes of the 10/21/14 meeting. RCV= all aye, MC.
Motion by Limesand, second by west to adjourn the meeting at 5:52 pm. RCV= all aye, MC.
City Commission Meeting Agenda
November 18, 2014
Agenda for City Commission Meeting on Tuesday,
November 18, 2014
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:10 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:10 - 4:30 PM Department Heads Report
Checking Account Bid Question
Garbage Department Employee Interviews
Close of Meeting
Approval of Bills, 11/5/14 Minutes, October 2014 Municipal Judges Report and October 2014 Financials.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.