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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission



City Commission Minutes

November 05, 2018
4:00 pm

Minutes of the Regular City Commission meeting held on November 5, 2018 at City Hall at 4:00 PM.

Present:  Lyn James, Ryan Shear, Myron Vail, Benjamin Schaaf, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, and Steve Turner.   Absent:  Darren Limesand

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda.  RCV= all aye, MC.

Checks: #10935 – 10970; Direct Deposit: $27,288.93  Voided Checks #: None; Salary Check # None;  Bills:  Dale Soderstrom $49.63, Deere Credit $8,101.95, Postmaster $374.15, A2Z Printing $24.49, Advanced Business Methods $338.28, Bill Mason $167.00, Bowman County Development Corporation $500.00, Bowman Park and Rec $9,679.16, Bowman Sales and Service $453.34, Brosz Engineering $4,987.50, CNHI Capitol $182.00, Consolidated Telecom $1,263.23, Country Media $432.90, Coyle Electric $79.80, Dakotah Paper $92.91, Dakota Dust-Tex $85.10, Dakota Pump and Control $601.36, Dales Tire and Retreading $660.80, EIDO Connect $56.00, Hawkins, Inc. $1,781.23, KPOK $80.00, Loretta Olind $400.00, MDU $9,084.84, Newby’s Ace Hardware $95.06, Northwest Tire $790.75, Pen Soft $936.00, ProPoint Cooperative $1,149.28, Shopko Stores $79.86, Southwest Business Machine $93.48, SW Auto Supply $145.00, Team Laboratory $711.50, USA Blue Book $91.29, VISA $326.63, Western Dakota Energy Association $150.00, Westlie Truck Center $1,362.92, and One Call $10.80.


Dept. Head Report:  The crew is cleaning out the sewer storm drains and they have about 40 cleaned.    

Shear stated that R and L Construction started on the garbage shop addition.


Dept. Head Report:  Nothing to report. 


Dept. Head Report:  Headley wants to put up a sign “No parking from here to the corner” placed near the island area at the Bowman Lodge.  The concern is with all the vehicles that are parking there in the way and emergency vehicles being able to access the hotel. 

Trailer Park Debris:  The landowner was cited into court for non-compliance of removing the debris after a trailer house was removed.  If she gets it cleaned up, she won’t have to go to court.  She felt it was the previous renter’s problem but it is the landowner’s problem.   


Employee Holiday Basket:  A suggestion of giving a $35.00 gift basket to show appreciation of the employees would cost $595.00 for 17 employees.  Motion by Shear, second by Schaaf to give a holiday basket with a $35.00 limit per employee.  RCV= all aye, James abstained as she is a vendor.


Purchase Tax Deed Real Estate Property:  This property was sold prior to our meeting, so the City no longer has any concerns of purchasing the property at 13 2nd Ave SE.

RZ Final Approval for Dave Horn:  Horn has purchased the property at 310 South Main Street on October 2, 2018 which finalizes his Renaissance Zone project.    Motion by Vail, second by Shear to finalize the Renaissance Zone project for Dave Horn.  RCV= all aye, MC.

ND DOT Partial Grant Award:  Our sidewalk project was a runner up in the grant process and the first City that was awarded the grant declined the grant so we were next in line.  Due to the limited grant funds versus the cost of the project, our Commission decided to decline the grant.  Motion by Shear, second by Vail to pass on the Safe Routes to School Award in the amount of $37,232.00.  RCV = all aye, MC.

LED Lights in office:  Allen asked if the Commission would consider changing out part of the office lights due to the heat that they create in the small offices, plus there would be a cost savings on the energy.  The estimated cost for one office would be $572.00 and 2 offices would be $1,144.00.  Motion by Shear, second by Schaaf to approve changing out the lights with LED in the two offices for a maximum of $1,200.00 for the two offices, funding to come out of fund #3090.  The two offices that will be done are the zoning and auditor offices.  RCV= all aye, Vail abstained.  Due to the electricity savings of the LED lights the Commission felt maybe the City Hall lights should be changed out in stages.


LED Street Light Replacement:  Steve Turner is currently our MDU representative for this area but Tim McDonald is going through training and will eventually become our representative.  Turner had submitted a quote for MDU to replace the City owned street lights to LED.  The City owned street lights are by Woodley Construction south to Kum and Go, Hwy. 12 starting at 3rd Ave SE frontage road to 11th Avenue, frontage road on Highway 12 and the weigh station has 5 lights.  There is a total of 83 lights but 2 have already been replaced.  Motion by Vail, second by Schaaf to approve the MDU cost estimate for the city owned MDU lights to be switched to LED with a cost up to $32,000.00.  RCV= all aye, MC.  Turner will keep Allen informed if he feels the cost is getting near the $32,000.00 and anticipated to go over.  The funds will come out of the general fund for the replacement.

Amendment to the MDU Municipal Street Lighting and Equipment Rental Agreement:  With the change out of these LED lights, there is an amendment required to the Municipal Street Lighting and Equipment Rental Agreement.  Motion by Vail, second by Shear to accept the agreement with MDU provided the pricing is somewhat comparable.  RCV= all aye, MC.


Terry’s Waterworks Invoice:  James wrote up a letter to Terry’s Waterworks due to the cost of the repairs made to the Sprinkler System on the Highway 12 Boulevards.  The invoice was way over the estimate of $750.00 for cost of repairs.  The commission reviewed James letter and they wanted one more statement added saying “After your last visit, the problem wasn’t fixed and it was completed by our men.”

Snow and Ice on Sidewalks and Bike Path:  James received an email from a concerned citizen regarding bike paths and sidewalks in the winter and she read it to the Commission.  Our guys currently clean off the walk/bike path.  The city crews will be instructed attend to any residential areas on Hwy 85 walk path that are not being shoveled due to the lack of occupancy.

The police department will write a letter to the Main Street businesses asking them to keep the sidewalks in front of their businesses clean for the citizens of Bowman, especially the handicapped and elderly and hope they will clean the neighboring building’s sidewalk if it is vacant.  Occupied properties will be expected to keep their sidewalks clear, if they do not do so, they will be contacted.

Oil and Gas Meetings:  James will be attending the annual oil and gas meeting.  Dan Brosz is going to the meeting, he has been our representative for 11 years and wants Lyn James to be the representative going forward.

Boards James Belongs To:  James is being reinstated to the ND POST board and the ND Economic Development Board.


                Next Meeting is November 20, 2018

Motion by Shear, second by Schaaf to approve the bills and the 10/16/18 meeting minutes.  RCV= all aye, MC.  President James adjourned the meeting at 5:05 pm.


City Commission Meeting Agenda

December 13, 2018
6:00 PM

Thursday, December 13, 12018 at 6:00 PM at Bowman City Hall - 101 1st St. NE

They City of Bowman will be applying for the ND STREET North Dakota Small Town Revitalization endeavor for Enhancing Transportation Program. This grant is for improvements on State highways that run through small towns. The City of Bowman would like the public's input on improvements for Highway 12 from 3rd Ave SE traveling East past the Shopko & Ace Hardware approach. The meeting will proceed as follows:

1. Roll Call
2. Overview of the project
3. Public Comment
4. Adjournment

All interested parties are invited to attend to make their views known. If you have special needs in order to take part in the meeting, please contact the City Auditor prior to December 13th, 2018 at 523-3309.

Packets with pictures of the proposed turn lanes are available at City Hall, Bowman Public Regional Library and Lasting Visions.

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City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2018 Bowman City Commission Meeting Dates


Meetings start at 4:00 PM at City Hall, unless otherwise stated!


January 4**                                                 July 3

January 16*                                                 July 17

                                                                    July 24, 26 & 31***         


February 6                                                   August 6**

February 20*                                                August 21


March 6                                                        September 4*

March 20                                                      September 18


April 3                                                            October 2

April 3 - Equalization Mtg. 3:30 pm              October 16

             April 17


May 1                                                               November 5**

May 14**                                                     November 20


June 5                                                              December 4

June 19                                                            December 18

             June 26

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.


            ** Normal meeting date:  Date was rescheduled to this date. 


            *** 2018 Budget Prep Meetings:  July 24th and 26th  meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and  will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 31st will be an extra day if needed.


Lyn James

President of the City Commission

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand


Ryan Shear

Street & Garbage Commissioner

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner

Benjamin (Benji) Schaaf

Police Commissioner


Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.