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PHONE: (701) 523-3309
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101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
August 02, 2016
Minutes of the Regular City Commission meeting held on August 2, 2016 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Ryan Shear, Darrell West, Myron Vail, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Jon Brosz, Chanell Walby, Sue Swanson, Teran Doerr, Jean Nudell, Dean Pearson, Kevin Bagley, Jerry Erickson, Kevin Bucholz, Debbie Bucholz, Darren Baesler, Tamara Hofland, Larry Njos, Cheryl Ryan and Dorothy Pearson.
President James called the meeting to order at 4:00 pm. Bowman Chamber of Commerce was added to the agenda and the Bowman Fire Dept. was moved up to when the department heads speak. Motion by West, second by Limesand to approve the amended agenda. RCV= all aye, MC.
Checks: #9347 – 9378; Direct Deposit: $24,946.79; Voided Checks: #9359 and 9371; Bills: Galls $3,166.96, Advanced Business Methods $399.14, Art Johnson $79.07, Bill Mason $280.00, Bowman County Auditor $600.00, BCDC $1,705.00, Bowman Park and Rec $36,463.72, Bowman Sales and Service $29.28, Brosz Engineering $56,874.00, Cashway Building Center $15.29, Dakota Supply Group $600.82, Dakota Territory Car Clun $1,000.00, Farmers Union $989.47, Fidelity Security Life $127.51, James Wosepka $1,120.00, Lexis Nexis $117.60, Lyn James $224.50, MDU $8,231.54, Midstates Organized Crime $100.00, Newby’s Ace Hardware $67.76, NW Tire $60.17, Office of the State Auditor $165.00, Randy’s Welding $176.14, Valli $25.00, Visa $747.84, West Dakota Utility Services $4,874.95, WEX Bank $4,294.85, MDU $127.01, Catherine Hedge $800.00, JK Excavation and Construction $7,650.00.
Dept. Head Report: Freightliner garbage truck was back in for repairs and they replaced the PTO pump and shaft. The repairs were less expensive than they thought; invoice will be around $4,800.00. They also repaired the ford garbage pickup and the cost was around $2,800.00.
2017 Budget Consideration for Bowman Fire Department: The fire department is requesting $33,575.00 for the 2017 budget consideration. They want $26,775 in operating funds and $6,800 for insurance. They lowered their 2017 request for funds by 15% as requested by the City.
Engineer Report: The asphalt company is planning on paving on Divide Street on Friday through Wednesday and residents should expect delays and find an alternate route. Then they will go out in the country to work until the box culvert on 11th Avenue reaches the required PSI which should be middle of next week. Then they will pave 11th Avenue. Allen will put out a PSA to inform residents of the road work.
They are continuing to pour curb and gutter on 11th Avenue. An area at the North end of 11th Avenue needs a retaining wall due to the slope of the ground. The change order for the retaining wall is $10,999.63 and it will be made of concrete. Motion by Limesand, second by West to approve the change order #3 in the amount of $10,999.63 to add the retaining wall on 11th Avenue. RCV= all aye, MC.
Industrial Park: FAA relocation plan acceptance is still at FAA which it has been there for several months.
Dept. Heads Report: Three block parties have signed up for National Night Out. Headly may schedule one on a different day next year for the City of Bowman because the National one is always scheduled for a Tuesday night.
Popsicles with cops turned out great at the library and they will be going to the Rec Center after the pool lets out one day soon.
Officer Nuwash participated in the dunk booth during Summerfest.
The Police Department has received a new laser through a grant that is more accurate than speed guns.
Raffle Permits: Allen asked for raffle and bingo permits for the Bowman Lions Club at the City Park, Bowman Lions Club at Solberg Gym and St. Charles Catholic Church. Motion by Limesand, second by Vail to approve St. Charles Catholic Church and both Bowman Lions Club raffle permits. RCV= all aye, MC. Allen stated there was also a permit for SWHC for two days. Motion by Limesand, second by Vail to approve the SWHC raffle permit. RCV= all aye, West abstained.
Budget Revision: Allen asked for a budget revision for the Police Capitol Fund #3035 in the amount of $12,000.00. 90% of these funds will be reimbursed to the City. Motion by West, second by Limesand to amend the Police Capitol Fund #3035 in the amount of $12,000.00 to cover police grant expenses. RCV= all aye, MC.
2017 Budget Meeting Dates: Allen went over a schedule for preliminary budgeting meetings; changes were made and the first meeting will be Monday, August 22, 2016 from 8:00 to 4:00 pm, Wednesday August 24, 2016 from 8:00 am to 4:00 pm and if needed Tuesday August 30, 2016 from 8:00 am to 12:00 pm.
Public Hearing for Case No. LDC16-004 (MC) (Prohibition of Obstruction of Storm Sewers Ordinance Update). During the public hearing, Ryan discussed reinsertion of the ordinance into the Municipal Code, as well as insertion of new language.
James gave the second reading of the ordinance. James asked for public comments, hearing none. Motion by Limesand, second by West to approve the Ordinance #2016-4 changing the number of the section of the municipal code entitled a Prohibition of Obstruction of Storm sewers. RCV= all aye, MC.
Public Hearing on Case No. LDC16-002 (ZC) (PUD RE-ZONE - AIRPORT PROPERTY) The Bowman County Development Corporation is requesting a zone change as follows: 1) from what is shown in the Comprehensive Plan on the property’s “Existing Zoning” map districts of R-1 (Single Family Residential); C (Commercial); I (Industrial); and Ag (Agricultural) to the PUD (Planned Unit Development) district; and 2) from what is shown on Comprehensive Plan the “ETA Zoning map of R-1 (Single Family Residential); R-2 (Residential District, Multi-Family); C (Commercial); I (Industrial); and Ag (Agricultural) to the PUD (Planned Unit Development) district. The PUD district will allow a mix of zoning designations via a Designs Standards Handbook that includes customized zoning and architectural, landscaping and buffering standards. The site is situated in Section 10, Township 131 North and Range 102 West, the Northeast ¼ of Section 9, Township 13 North, Range 102 West, and the Southeast ¼ of Section 4, Township 131 North, Range 102 West of the 5th Principal Meridian, in Bowman County, North Dakota.
James gave the second reading of this requested zone change. James asked for public comment, hearing none. Motion by West, second by Limesand to approve ordinance #2016-B-2 ZC as previously stated. RCV= all aye, MC.
BOWMAN PARK AND REC – WALBY
2016 Budgeted Funds Release: Walby requested that their 2016 budgeted funds be released in the amount of $25,000.00. Motion by Limesand, second by West to release the 2016 budgeted funds for Bowman Park and Rec in the amount of $25,000.00. RCV= all aye, MC.
2017 Budgeted Funds Request: Walby reviewed the projects and programs for the Park and Rec Department. They requested a new mower with a 72” mower deck and they want to replace their tractor. Park and Rec is requesting $25,000.00 for budgeted funds, $30,000.00 for health insurance, $17,000.00 for lawn mower replacement, and $30,000.00 for tractor replacement. They did not decrease their budget as requested by the City.
BOWMAN CHAMBER OF COMMERCE - DOERR:
2017 Budgeted Funds Request: They are requesting $1,700 for their budgeted funds for 2017. They lowered their 2017 request for funds by 15% as requested by the City.
BOWMAN COUNTY DEVELOPMENT CORP – DOERR:
2017 Budgeted Funds Request: They are requesting $50,325.00 for their budgeted funds for 2017. They lowered their 2017 request for funds by 15% as requested by the City.
PIONEER TRAILS MUSEUM – NUDELL
2017 Budgeted Funds Request: Most of the board members were present and they introduced the new administrator, Jean Nudell. D. Bucholz reviewed the financials. The museum is requesting to be considered for $25,500 in budgeted funds for 2017. They lowered their 2017 request for funds by 15% as requested by the City.
BOWMAN CEMETERY ASSOCIATION
2017 Budgeted Funds Request: They request 2 mills and then asked for additional funds that come out of our general fund. The City has given them two mills and made up the difference in the past to equal $10,000.00. They would like 2 mills and $298.00. They lowered their 2017 request for funds as requested by the City.
They have six board members: Leann Anderson, Anita Mc Laughlin, Sherri Teigen, Medora Stevenson, Valarie Grosz and Sue Swanson.
BOWMAN/SLOPE COMMUNITY CUPBOARD – HOFLAND
2017 Budget Request: They are a 501-C3 company and they operate on food and financial donations. They are seeing an increase in use and need help. Bowman County funded them $1,500.00 in 2016 and they are requesting $1,000.00 from the City of Bowman for 2017. Hofland said individuals using this service have to fill out a form to qualify to receive food and it’s based on income.
Motion by Limesand, second by Shear to approve the 7/19/16 meeting minutes and the bills. RCV= all aye, MC.
Motion by Limesand, second by Vail to adjourn the meeting at 5:55 pm. RCV= all aye, MC.
Minutes of the Regular City Commission meeting held on August 16, 2016 at City Hall at 4:00 PM.
Present: Lyn James, Ryan Shear, Darrell West, Myron Vail, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Steve Wild, Brian Caron, Jon Brosz, and Bryce Martin. Absent: Darren Limesand
President James called the meeting to order at 4:00 pm. Motion by West, second by Shear to approve the agenda. RCV= all aye, MC.
Checks: #9379 – 9410; Direct Deposit $25,951.48; Bills: Postmaster $378.70, Art Johnson $71.48, A2Z Printing $137.25, Bowman Auto Parts $7.00, Bowman Cemetery Association $3,162.07, Bowman Grain $137.50, Carmel Cleaners $87.12, Consolidated Telecom, Inc. $1,421.88, Country Media $1,512.96, Curt’s Sheet Metal $67.80, Dacotah Paper $35.56, Dakota Dust-Tex $80.80, Dakota Pump & Control $316.75, Dales Tire and Retreading $1,383.56, Darrell West $17.50, Day’s Inn Bismarck $218.85, Fallon County Treasurer/Coral Creek Landfill $5,489.00, Hawkins, Inc. $1,837.86, Heick’s Services, LLC $175.00, Lexis Nexis $22.94, ND League of Cities $80.00, ND Post Board $45.00, ND Water and Pollution Control Conf. $20.00, One Call Concepts $20.10, Ryan Shear $17.50, S & T Plumbing $81.00, Sadowsky & Wild $200.00, Shopko Stores $99.98, Slope Electric $1,522.00, Southwest Business Machines $322.35, SW Auto Supply $91.57, and Verizon Wireless $542.17
Dept. Head Report: During the last rain storm, some residents were concerned that City storm drains were plugged; Hofland investigated during the storm and none of the drains were plugged, there was just too much rain too fast.
Currently they are painting stripes on the streets. They will work on Main Street in the morning and cross walks by the school.
Dept. Head Report: The main gearbox went out of the asphalt contractors paving machine; the parts are here and they will finish the patches tomorrow on Divide Street. Divide water main project is not too much over in cost even though they had to increase the scope of work.
On Thursday, Friday and Saturday they want to pave 11th Ave. Allen will put out a PSA letting residents know that they will be laying asphalt August 18 – 23. The concrete contractor is supposed to be here today through next week. Brosz asked James to make a phone call to BNSF. The contractors are unable to get through to any BNSF personnel regarding work that is being completed on 11th Avenue.
Dept. Head Report: Nothing notable to report.
Dept. Head Report: Headley reported that Officer Dannhoff and his wife have had their baby girl and Dannhoff is taking time off.
Budget Amendments and Transfers: Motion by West, second by Shear to approve the request for transfer of funds and budget amendments as presented below. RCV= all aye, MC.
NDLC Annual Conference: Allen asked which Commissioners would be attending NDLC Conference. West, Limesand and James will be attending.
BRIAN CARON-DELAPITATED HOUSES:
Caron inquired why some structures that he feels are considered dilapidated are not being required to be torn down or fixed according to city ordinances. James stated that it is a complaint driven policy where someone has to make a formal complaint before action is taken.
Wild informed Caron that if he is interested in signing a complaint on houses that he feels are in need of repair or removal, go to Wild’s office and sign a formal complaint.
Wild often makes a courtesy call to the property owner trying to rectify the problem, if it isn’t effective, then he will go the legal route. Wild said he will treat Caron’s complaints the same as he treated the complaint against Caron’s property 10 years ago. Wild said that he will work together with Caron towards a resolve. They scheduled an appointment to meet.
Motion by West, second by Vail to approve the bills, 8/2/16 meeting minutes and July 2016 financials. RCV= all aye, MC.
Motion by Vail, second by West to adjourn the meeting at 4:46 pm. RCV= all aye, MC.
Minutes of the Regular City Commission meeting held on September 6, 2016 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Ryan Shear, Darrell West, Peggy Allen, Bill Mason, Dan Peterson and Christel Blankenbaker.
Absent: Myron Vail
President James called the meeting to order at 4:00 pm. Limesand would like to add dead and diseased trees to the agenda. Motion by Limesand, second by West to approve the agenda as presented. RCV= all aye, MC.
Checks: # 9411-9451; Payroll Checks: #103263-103264; Salaries: $341.50; Direct Deposits: $24,640.70; Bills: Ross Dannhoff $38.84, Art Johnson $74.25, Zep $115.98, Advanced Business Methods $36.66, Art Johnson $635.98, Bowman County Auditor $1,255,405.46, BCDC $192.58, Bowman Sales and Service $2,891.63, Bronson’s Marketplace $7.60, Brosz Engineering $38,860.00, Cashway Building Center $18.56, Dacotah Paper $78.58, Dakota Dust-Tex $80.80, Dakota Supply Group $1,200.56, Erica Nuwash $23.76, Farmers Union $1,066.04, Fidelity Security Life $127.51, Hawkins $925.18, Jim’s Repair $160.95, Larry Fischer $19.48, MDU $8,412.81, Melinda Lynch $55.00, Newby’s Ace Hardware $120.31, NW Tire $334.71, Pete Knopp $49.50, RDO Equipment $658.96, SW Auto Supply $34.87, Valli Info Systems $25.00, Windy’s $113.96, Woodley Construction $755.28, A2Z Printing $86.00, Catherine Hedge $800.00, Country Media $18.85, Fallon County Treasurer $5,570.50, Heick’s Services $175.00, Protection Systems, Inc. $475.00, Sadowsky & Wild $200.00, Southwest Business Machine $133.63, Wex Bank $2,685.57, Postmaster $378.35, and Lasting Visions $35.95.
Dept. Head Report: Nothing notable to report.
Raffle Permits: Allen presented two raffle permits for approval. Motion by West, second by Shear to approve the SW Healthcare Auxiliary raffle permit and the Bowman County Booster Club raffle permit. RCV= all aye, MC.
City Hall Projector: The Park and Rec Department asked Allen if the City had a use for a projector and if the City would be interested in purchasing a projector to be shared. Allen will check with the Library to see what they use and will bring back prices to the next meeting. This item was tabled.
Extra Mile Day Proclamation: Every year our City is asked to declare November 1st as Extra Mile Day in Bowman. Motion by Limesand, second by Shear to do the Extra Mile Day proclamation for November 1, 2016 and allow President James to sign it. RCV= all aye, MC.
Community Forestry Plan: Allen had emailed this City specific plan from the ND Forest Service to the Commissioners for their review and asked if they felt that it was something they wanted to do. The Commission felt that since we had an updated ordinance and a tree board that they didn’t want to pursue the forestry plan. Motion by Limesand, second by West to not be involved in the community forestry plan as proposed by the ND Forrest Service. RCV= all aye, MC.
Dead and Diseased Trees: Limesand presented a quote for removal of the last trees left on the current dead and diseased tree list. Motion by Limesand, second by West to approve the removal of three trees in the amount of $945.00 as per Waddington Boom Trucks proposal contingent upon the renewal of his arborist license and proof of insurance prior to starting work. RCV= all aye, MC.
Christel Blankenbaker: Blankenbaker is applying for a Class I “On and Off Sale” liquor license. Liquor stores are required by municipal code to get a conditional use permit. Ryan stated the Commission could grant this license, pending a successful CUP being granted. Motion by Limesand, second by Shear to approve the Class I “On and Off Sale” Liquor License application for Bowman Liquors LLC, also known as Christel Blankenbaker, DBA Lucky’s pending approval of the Conditional Use Permit. RCV= all aye, MC.
PRELIMINARY BUDGET STATEMENT:
Preliminary Budget Statement: James read the preliminary budget statement. Per NDCC 40-40-04 each municipality is required to make an itemized statement known as the preliminary budget showing the amounts of money which in the opinion of the commission will be required for the proper maintenance, expansion or improvement of the municipality during the year.
This statement gives a detailed breakdown of the estimated revenues, appropriations and transfers requested for the ensuing year for the general fund, each special revenue fund, each enterprise fund, and each debt service fund.
The preliminary budget statement is on file in the office of the auditor and may be examined by anyone upon request.
The following are the proposed expenditures for City levied funds for 2017:
Fund Fund Name Total Expenditures
1000 General Fund $ 1,470,026
2010 Municipal Hwy $ 156,895
7090 Cemetery Fund $ 9,722
Library $ 19,444
The governing body will meet on October 4, 2016 at 4:30 PM to adopt the final budget and make the annual tax levy.
Motion by West, second by Limesand to approve the bills and the August 16, 2016 minutes. RCV= all aye, MC.
Motion by Limesand, second by West to adjourn the meeting at 4:47 pm. RCV= all aye, MC.
City Commission Meeting Agenda
August 02, 2016
Agenda for City Commission Meeting on Tuesday,
September 20, 2016
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:05 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:05 - 4:30 PM Department Heads Report
Copier Replacement Quotes
Emergency Chain of Command
Catholic Daughters Raffle Permit
NDLC Training Report
Catholic Daughters Proclamation
NDLC Training Report
Close of Meeting
Approval of Bills, 8/22-24/16 Budget Prep Meeting Minutes, 9/6/16 Meeting Minutes, August 2016 Financials and August 2016 Judges Report.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.