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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
December 02, 2014
Minutes of the Regular City Commission meeting held on December 2, 2014 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Darrell West, Mike Sondeland, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Jon Brosz, Jud Seaman, Dean Baesler, Debbie Bucholz, and Teran Doerr.
President James called the meeting to order at 4:00 pm. Motion by West, second by Limesand to approve the agenda as presented. RCV= all aye, MC.
Checks: #8062 -8095; Payroll Checks: # 103224; Salaries: $138.52; Direct Deposit: $22,072.52; Bills: Able $25.00, Advanced Business Methods $33.33, Bowman Ready Mix $1,084.00, Bowman Regional Library $21,500.00, Bowman Sales and Service $362.27, Brosz Engineering $4,245.00, Consolidated Telecom $158.00, Dacotah Paper $205.99, Dakota Dust-Tex $79.90, Dakota Supply Group $342.92, Diamond H Service $11,910.00, Farmers Union $1,022.95, Fidelity Security $175.43, Hawkins, Inc. $632.75, Intoximeters, Inc. $64.00, Jodi Olind $775.00, KPOK $20.00, Mahlon Smith Repair $450.00, Marsha Schaff $125.00, MDU $7,888.64, Michael Todd $925.25, NDLC $735.00, Newby’s Ace Hardware $95.22, NW Tire $2,070.64, Pen Soft $599.00, Pete Knopp $125.00, Post Board $25.00, Postmaster $363.46, Ray Repair Service $15.58, SBM $427.35, SW Ag $35.00, SW Auto Supply $224.22, WEX Bank $5,695.39, Post Board $45.00.
Dept. Head Report: The street department is going well. The refuse department has hired Francis Domagala who will be starting on or about December 10, 2014.
Sewer Main Break: MDU is working today moving the electric and the gas lines. MDU will do the switch over of the power and gas tomorrow and should be finished by 1:00 pm. Midco will be here tomorrow to move their line as high as they can get it. The dewatering crew will be here in the morning on Wednesday and JK Excavating will hookup the truck to a fire hydrant, flood it first and then dewater. The grinding pumps are working well and are eliminating the need for the vac trucks. Dewatering the hole could take up to 8 hours. JK Excavating will try the repair once the dewatering is complete. James signed an agreement regarding fees for the dewatering company prior to them starting; Brosz estimates it will cost between $6,000 and $10,000.00.
Sewer Dept: Don Wallman is back and working half days.
PD Report: Officer Wyman is unable to attend the ND Training Academy this week due to a medical issue and Officer Danhoff is already at the academy. Wyman will attend the academy starting in April 2015.
Garbage Related Issues: Whitney reviewed some ideas about garbage incinerators and costs for getting three phase electrical out the inert landfill.
Dean Baesler has a double wide mobile home that burned on is property. City ordinance states that if a mobile home in an R-1 district is damaged more than 60% of its value, you cannot replace it without a variance. Ryan recommends allowing the residence to be replaced. Ryan will start the process to get a variance in place so Baseler can replace the home. The variance will have to be approved by the zoning board and then by the city commission.
Baesler inquired about landfill fees for disposal of the burned home. Hofland informed him the carpet, styrofoam and insulation have to go to the Baker, MT landfill. State regulations require items to be sorted out, like shingles, wood, and metal. James stated the city had waived fees for dilapidated homes before. Motion by Sondeland, second by Whitney to waive the inert landfill fees for metal, glass and wood. All styrofoam, carpet and insulation have to go to Baker, MT landfill. RCV= all aye, MC.
Hofland told Baesler that he could get a 6 yard dumpster for the items going to the Baker landfill which would cost $38.50 for each tipping fee. Headley requested the property be secured to keep kids out until it is disposed of. Ryan recommends a variance and to get his site cleaned up this spring. The commission gave approval to start the variance process which requires a public hearing. Ryan asked if the city wants to waive the variance fee because of the hardship, the commission felt the fees need to be there because of the expenses the city incurs.
FEMA Letter: A FEMA outreach group will come to explain the new flood plain maps, they will record errors if there are any and then they will furnish the final maps. Ryan wants to have the street names corrected. Ryan asked the commission to review it and call her with any concerns. There will be a joint meeting on Dec. 17 at 12:00 with FEMA, county and city commissions. Ryan will notice the meeting as there could be a quorum.
Gaming Machine: Bucholz would like to put a gaming machine into the Uptown Bar and Grill. They are asking for the commission’s approval to place the machine in the restaurant. Motion by Whitney, second by Limesand to approve an additional pull tab machine at the Uptown Bar and Grill. RCV= all aye, MC.
Motion by West, second by Limesand to approve the bills as presented and the minutes of the 11/18/14 meeting. RCV= all aye, MC.
Motion by Limesand, second by Whitney to adjourn the meeting at 4:57 pm. RCV= all aye, MC.
FYI: James received a packet from the air force regarding the Powder River Training Area. Any commissioners wanting to look at it can pick it up at City Hall.
City Commission Meeting Agenda
December 16, 2014
Agenda for City Commission Meeting on Tuesday,
December 16, 2014
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:10 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:10 - 4:30 PM Department Heads Report: Mason, Hofland, Brosz, and Headley
4:30 – 4:45 PM Stacy McGee- Landfill Rates, Salary Adjustment and Aurora Keppler Position
4:45 - 5:00 PM Chanell Walby – Pool Filter Repairs and City Park Grass and Sprinkler Repair
5:00 - 5:05 PM Liquor License Renewal
5:05 - 5:15 PM Frontier Travel Center Sewer Pipe Ownership
5:15 – 5:30 PM Checking Account and Cleaning City Hall and Joint Shop Bid Opening
5:30 - 5:40 PM SWHC Bond Issuance and Resolution – Mike Manstrom
5:40 – 5:50 PM SWHC City Sales Tax Request
2014 Year End Transfers
2014 Year End Budget Revisions
Approval to pay end of year bills
Approval to Move funds in January if Switching Banks
Approval on Tax and Tourism Journal Vouchers
Close of Meeting
Approval of Bills, 12/02/14 Minutes, November 2014 Municipal Judges Report and November 2014 Financials.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.