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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
February 02, 2016
Minutes of the Regular City Commission meeting held on February 2, 2016 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Chanell Walby and Jane Shastina.
President James called the meeting to order at 4:00 pm. Motion by West, second by Limesand to approve the agenda as presented. RCV= all aye, MC.
Checks: #8977-9004; Direct Deposit $25,199.95; Voided Checks: #103252; Bills: Advanced Business Methods $119.26, Aurora Keppler $187.50, BCDC $2,200.00, Bowman County Fair Association $2,500.00, Bowman Park and Rec $14,562.96, Bowman Sales and Service $14.73, Brosz Engineering $46,765.00, Catherine Hedge $625.00, Dacotah Paper $204.82, Dakota Dust-Tex $79.80, Devin McGrath $1,500.00, Farmers Union $598.57, Fidelity Security Life $202.11, Hawkins $1,188.98, Jim’s Repair $709.78, Ken’s Super Value $63.92, Lexis Nexis $62.18, Marsha Schaff $25.00, MDU $9,008.55, ND Municipal Judges Association $25.00, Newby’s Ace Hardware $217.62, NW Tire $168.80, Randy’s Welding $85.00, Ray’s Repair Service $43.45, Rural Women of America $2,000.00, Taser International $740.00, Trucks of Bismarck $45.17, and VISA $23.37.
Sewer Slip Lining: Sewer lining is almost complete. There is a point repair between 2nd and 3rd Ave East, behind the museum and the one by Eats and Treats. The liner for the one by East and Treats will be here on the 17th. Everything else has been going well.
Dept. Head Report: He reviewed the police department incident reports for the year 2015.
Cleaning Quote for PD: Hedge was requested to give a quote for cleaning the police department. Due to the decline in expected revenue for 2016, Headley stated he would clean in order to cut cost. Motion by Whitney, second by Limesand to decline the quote by Cathy Hedge for cleaning the police department in the amount of $200.00 a month. RCV= all aye, MC.
Transfers: Allen requested the following transfers:
Transfer $70,000 from Surge fund 2006 to fund 3078 West Divide Water Main
Transfer $70,000 from Surge fund 2006 to fund 3079 Gateway Industrial Park
Transfer $206,035.75 from 3080 3rd Ave NE Waterline back into fund 2006 Surge Fund
Motion by Limesand, second by West to allow the transfers as presented. RCV= all aye, MC.
Homestead Tax Credit: Allen stated that she received an application from the County Assessor’s Office stating the applicant met all the Homestead Tax Credit criteria. Motion by West, second by Sondeland to approve the application for abatement of $3,600.00 in taxable value. RCV= all aye, MC.
Trees: Whitney informed the commission that a previous bill for Ethan Waddington’s stump grinding had a few trees that should be charged to the Safe Routes to School Project. The Commission initialed a copy of the bill changing the cost coding. In the spring, Todd Hofland will watch to see if the shaving piles have gone down on the ground stumps, if not, the street crew will clean it up.
Butte View Campground Project: Walby requested a letter of support stating the City is willing to fund up to $5,000 for their Butte View Campground updates project. They will be adding updated electrical, water and sewer to the camp sites. They have a grant for up to 50% of the project cost and they are applying for two more grants. The County has agreed to give funds depending on funds received on the other two grants. If Park and Rec get the grants applied for, the City’s and the County’s share will be less. The grant does not cover any engineering fees and they are estimating the project cost to be $100,000 and will need approximately $3,000 for engineering. They will be asking the Tax and Tourism Board for $5,000 and Park and Rec will put in $5,000.00. Motion by Limesand, second by West to commit up to $5,000 for the Full Hookup Project at Butte view Campground. RCV= all aye, MC. Walby was reminded that the Park and Rec needs to reimburse the City in the first quarter of 2016 for the $5,000.00 loaned for the pool repairs project.
Financial Update: James, Limesand, McGee and Allen had met to go over the expected revenue shortfall for 2016 that came from the State. The first State Aid check that the City received was 37% lower than last year. With oil and gas gross production tax collections down and sales tax collections down, we are estimating to be $300,000 short of anticipated revenue for 2016. With this estimate, there will be minimal transfers made at the end of the year out of the General Fund. Walby was informed that this could possibly affect the money that they receive from the City from the State Aid Revenue in the future.
The Commission was in agreement for Allen to notify anyone wanting to request funds from the City that they could possibly be turned down due to the shortage of revenue.
Utility Bill: Previously there was a question on a motion regarding the employee’s utility bills. Limesand stated that the employees will receive a utility credit of up to $55.00 on their bill with no carry over if they did not have a bill that reached $55.00.
Motion by Limesand, second by Whitney to approve the bills and the January 19, 2016 Minutes. RCV= all aye, MC.
Motion by Limesand, second by Whitney to adjourn the meeting at 4:58 pm. RCV= all aye, MC.
City Commission Meeting Agenda
February 02, 2016
REVISED Agenda for City Commission Meeting on Tuesday,
February 2, 2016
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:05 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:05 - 4:30 PM Department Heads Report
4:30 - 4:45 PM Chanell Walby – Butte View Campground Elec. Project Funds Request
Employee Utility Bill
Homestead Tax Credit
Police Department Cleaning Bid
Close of Meeting
Approval of Bills and 1/19/16 Minutes.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.