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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
July 19, 2016
Minutes of the Regular City Commission meeting held on July 19, 2016 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Ryan Shear, Darrell West, Myron Vail, Chuck Headley, Peggy Allen, Bill Mason, Aaron Allen, Todd Hofland, Roger Walter, McGruff the Crime Dog, Jon Brosz, Becky Hansen, Sasha Ruggles, Allison Englehart, Shonda Schwartz, Roger Walter, Gary Brennan, Duane Bowman, Jeanne Tennant, Sarah Snavely, and Teran Doerr.
President James called the meeting to order at 4:00 pm. Motion by West, second by Limesand to approve the agenda as presented. RCV= all aye, MC.
Check # 9317 – 9346; Direct Deposit: $25,703.28; Salaries: N/A; Salary Checks: N/A; Bills: Art Johnson $71.88, Postmaster $376.95, A2Z Printing $133.01, Bowman County Auditor $7,637.56, Carmel Cleaners $87.12, Catherine Hedge $900.00, Consolidated Telecom $1,432.51, Cuspid $119.00, Dakota Western Bank $99.84, Fallon County Treasurer $5,012.75, Ferguson Waterworks $393.65, Gall’s Inc. $2,366.34, Hawkins $2,750.55, Heick’s Services $350.00, James Wosepka $1,280.00, John Deere Financial $3.38, ND Dept. of Health $25.00, One Call Concepts $83.30, Post Board of ND $135.00, Respond Systems of MT $53.01, Slope Electric $1,254.00, SW Medical Clinic $154.00, State Fire & Tornado $4,687.79, Team Laboratory $710.50, Tom’s Auto Body $272.00, Verizon Wireless $601.27, Waddington Boom Truck $1,950.00, BNSF $575.00, BCDC $10,000.00, Bowman Regional Library $22,100.00, and Southwest Healthcare $350,000.00.
Dept. Head Report: The Freightliner garbage truck is having hydraulic issues. Allen took the truck to Mandan for repairs and it is back. They checked the pump and readjusted the pressures.
The 2007 Ford F150 with tip box is having engine problems. The engine’s timing has been missing. Allen took it to Bowman Sales and Service and they said the phasor isn’t working and there are two of them; they suggested changing both phasors while they have the engine torn apart. Repairs were quoted to be around $3,000.00 to $3,500.00. This truck has 98,000 miles on it and we purchased it for $10,000.00 a year ago. The commission approved the repairs up to $4,000.00.
Dept. Head Report: Nothing notable to report.
Dept. Head Report: Chief Headley brought McGruff the Crime Dog, he asked the commission to proclaim Tuesday August 2, 2016 as National Night Out in the City of Bowman. James read the proclamation. Nothing else notable to report.
Sidewalk project: This project has been completed and Brosz is working on quantities for the billing. Brosz talked with Consolidated and Bowman Glass about the grade of their sidewalk driveway pad and they were happy with the way it turned out. Shear asked why the Bowman Glass alley is ripped up. Hofland said there was no apron in the alley prior to the project and there was water problem so they are going to correct it.
11th Ave NW: The contractor is working on the driveways today. Wilson Construction is getting the sub cut done and in a few weeks we will have a good road again. There is a meeting with Nalcon tomorrow, they want the asphalt plant up and running by the 28th. There will be some interruptions on Divide Street and 11thAvenue while paving; Allen and Brosz will get a public service announcement out.
Pay application #3 went through the County Commission today and the County will bill the City our portion.
Brosz requested $575.00 for insurance for the BNSF Railroad right of way on 11th Avenue which was granted.
SOUTHWEST HEALTHCARE - HANSEN
City Sales Tax Request: They have experienced a shortage of physicians and a pharmacist. They are requesting city sales tax funds to help with the cover the costs for recruiting and retension. They are looking regionally with recruiters to try to find physicians. Several facilities are looking for physicians which is making it more difficult to find some. SWHC is trying to find the right fit for a physician that will stay longer. The balance in the City Sales Tax Fund is $479,986.09, they are requesting $350,000.00. SWHC was cut by the state from some of their EMS grants. The legislature passed a debt relief fund which SWHC was able to get some funds from, but they are getting $300,000 less than what they were expecting. They are continually looking of grants and ways to help save money. Allen informed the commission if they approve the request, they would have to amend the budget by $10,000.00.
City of Bowman Budget Revisions for 2016
Reason for Overage
City Sales Tax Account/SWHC
Sales Tax request for $350,000.00
Motion by Limesand, second by Shear to approve the request for $350,000.00 from the City Sales Tax Fund for SWHC. RCV= all aye, West abstained.
Motion by Limesand, second by Vail to amend City Sales Tax Fund #2110 by increasing it by $10,000.00 to amend the budget total to $350,000.00. RCV= all aye, MC.
2015 Audit: Jim reviewed the audit and explained changes in the audit requirements. The commission gave Wosepka permission to mail it into the state.
BOWMAN REGIONAL LIBRARY - SNAVELY:
Request for Budgeted funds for 2016 and 2017: Snavely gave a report on their budget request to be considered for funds for the 2017 budget. She also requested to release the budgeted funds for 2016. Motion by Limesand, second by West to release the 2016 budgeted funds in the amount of $22,100.00. RCV= all aye, MC.
Public Hearing for Case No. LDC16-004 (Prohibition of Obstruction of Storm Sewers Ordinance Update). During the public hearing, Ryan discussed reinsertion of the ordinance into the municipal code, as well as insertion of new language. The ordinance would be applicable city wide. James gave the first reading of the ordinance and the second reading will be August 2, 2016.
This ordinance was approved a long time ago but was not actually in the ordinance book and is therefore being revised and read.
Public Hearing on Case No. LDC16-002b (PUD RE-ZONE - AIRPORT PROPERTY) The Bowman County Development Corporation is requesting a zone change as follows: 1) from what is shown in the Comprehensive Plan on the property’s “Existing Zoning” map districts of R-1 (Single Family Residential); C (Commercial); I (Industrial); and Ag (Agricultural) to the PUD (Planned Unit Development) district; and 2) from what is shown on Comprehensive Plan the “ETA Zoning map of R-1 (Single Family Residential); R-2 (Residential District, Multi-Family); C (Commercial); I (Industrial); and Ag (Agricultural) to the PUD (Planned Unit Development) district. The PUD district will allow a mix of zoning designations via a Designs Standards Handbook that includes customized zoning and architectural, landscaping and buffering standards. The site is situated in Section 10, Township 131 North and Range 102 West, the Northeast ¼ of Section 9, Township 13 North, Range 102 West, and the Southeast ¼ of Section 4, Township 131 North, Range 102 West of the 5th Principal Meridian, in Bowman County, North Dakota.
James read the first reading, the second reading will be August 2, 2016.
BCDC OFFICE - DOERR:
Requesting the Interest Buy Down Funds: Doerr requested the 2016 budgeted funds in the amount of $10,000.00. These funds are for new and expanding businesses; the BCDC will buy their interest rate down together with a substantial Bank of North Dakota buy down. Motion by Limesand, second by West to release the budgeted funds in the amount of $10,000.00 to the Bowman County Development Corp for the interest buy down program. RCV= all aye, MC.
Bowman Housing Authority: (Vacant Homes Initiative) Vail asked Doerr if this program is still in effect. Doerr said yes and it is best to contact Doerr if there is anyone interested in using this program. Doerr is the contact for the Bowman County Housing Authority Program. Usually the applicant is supposed to be looking at rebuilding on the site in order to receive the benefit, but they will look at all proposals.
Motion by Limesand, second by Shear to approve the bills, 7/5/16 minutes, 2016 June Judges Report and the June 2016 Financials. RCV= all aye.
Motion by Limesand, second by West to adjourn the meeting at 5:44 pm. RCV= all aye, MC.
City Commission Meeting Agenda
July 19, 2016
Agenda for City Commission Meeting on Tuesday,
July 19, 2016
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:05 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:05 - 4:30 PM Department Heads Report
4:30 - 4:45 PM Becky Hanson and Ali Englehart – SWHC Sales Tax Request
4:45 - 5:05 PM Jim Wosepka – Audit Review
5:05 – 5:15 PM Sarah Snavely – Library Budgeted Funds Request for 2017 & Release of 2016 Budgeted Funds
5:15 – 5:20 pm Public hearing for Case No. LDC16-004 (Prohibition of Obstruction of Storm Sewers Ordinance Update). During the public hearing, the Commission will discuss reinsertion of the ordinance into the Municipal Code, as well as insertion of new language. The ordinance would be applicable city wide.
5:20 -5:35 pm Public Hearing on Case No. LDC16-002b (PUD RE-ZONE - AIRPORT PROPERTY) The Bowman County Development Corporation is requesting a zone change as follows: 1) from what is shown in the Comprehensive Plan on the property’s “Existing Zoning” map districts of R-1 (Single Family Residential); C (Commercial); I (Industrial); and Ag (Agricultural) to the PUD (Planned Unit Development) district; and 2) from what is shown on Comprehensive Plan the “ETA Zoning map of R-1 (Single Family Residential); R-2 (Residential District, Multi-Family); C (Commercial); I (Industrial); and Ag (Agricultural) to the PUD (Planned Unit Development) district. The PUD district will allow a mix of zoning designations via a Design Standards Handbook that includes customized zoning and architectural, landscaping and buffering standards. The site is situated in Section 10, Township 131 North and Range 102 West, the Northeast ¼ of Section 9, Township 13 North, Range 102 West, and the Southeast ¼ of Section 4, Township 131 North, Range 102 West of the 5th Principal Meridian, in Bowman County, North Dakota.
5:35 – 5:50 pm Teran Doerr – Interest Buy Down Funds Request
Close of Meeting
Approval of Bills, 7/5/16 Minutes, July 2016 Judges Report, and June Financials.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.