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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

July 21, 2020
4:00 pm

Minutes of the Regular City Commission Meeting held on July 21, 2020 at City Hall at 4:00 PM.

Present:  Lyn James, Ryan Shear, Myron Vail, Benjamin Schaaf, Chief Headley, Peggy Allen, Bill Mason, Todd Hofland, Marie Johnson, Johanna Johnson, Josh Buchmann, Charles Headley, Chanell Walby, Jane Nelsen, Mariah Botha, Teran Doerr, and Kevin Bucholz.  Absent: Darren Limesand

President James called the meeting order at 4:00 pm.  James asked to add the DAPL Pipeline Update to the agenda.  Motion by Shear, second by Schaaf to approve the revised agenda.  RCV= all aye, MC.

Direct Deposit: $ 25,398.55; Salary Checks: None; Voided Checks: None; Check #: 12075 – 12090; Bills:  Art Johnson $50.31, Bowman County Auditor $600.00, BCDC $244.33, Consolidated Telecom $1,257.07, Grimm’s Pump & Supply $98.55, Hawkins $959.76, ND Dept. of Environmental Quality $58.26, Schmitz-Holmstrom $1,000.00, Slope Electric $1,525.00, SBM $85.44, SW District Health Union $120.00, Taylor Wanner $350.00, Verizon Wireless $379.89, West Plains Implement $1,184.37, Westlie Crossroads Truck Center $2,824.07, and Wild & Weiss Law Office $200.00.

HOFLAND:

Storm Drain Repairs:  There is a storm drain at the corner of 4th Avenue and 3rd Street that is eroding away from behind.  The cinder block is also disappearing from the water boiling up behind it.  The concrete is eroding and cracking around the metal plates, Shear said it is a safety issue.  Hofland left messages for Cal Meschke to get a quote to fix it, but Meschke hasn’t got back to Hofland.  The Commission ok with fixing because it’s in the budget.   

MASON:

Dept Head Report:  The 2nd quote from Innovative Foundation Support Works was $12,000 higher than what they quoted last year.  Jon Brosz has tried to get an answer on why it went up but has not heard anything back.  Motion by Vail, second by Schaaf to approve the quote from Innovative Foundation Support Works, up to $80,000.00 for the water tower renovation for the east reservoir.  RCV= all aye, MC.

The pump guys will be her next Tuesday to install the pumps and he has not heard back regarding the pump that was pulled three weeks ago.

BUCHMAN:

Cleaners Building:  Looking at purchasing it. Its plaster and brick.  Lumber, wants

Would like a laundromat and shop there.  Next meeting, we will make motions needed if he gets the building purchased.

CHIEF HEADLEY:

Dept. Head Report:  Nothing to report

BOWMAN FIRE DEPARTMENT – BUCHMAN:

2021 Budgeted Funds Request:  Requested operating funds in the amount of $26,775.00 and insurance in the amount of $6,800.00 for a total of $33,575.00.  They will hold the State Firemen’s Convention in Bowman next year.

ALLEN:

Raffle Permit #24-16:  Allen presented the annual permit for St. Charles Catholic Church for their annual raffle drawing at their fall dinner.  Motion by Shear, second by Schaaf to approve raffle permit #14-16 for St. Charles Catholic Church annual raffle.  RCV= all aye, MC.

ND DOT Sidewalk to Business on Highway 12 Contract:  The Commission decided to table this since Commissioner Limesand wasn’t here and they will talk about it at the budget meetings on July 28. 

Special Event – Prom Grand March:  They would like to block off the streets from the Silver Dollar Bar to Bowman Drug to have a Prom Grand March for the high school kids.  This is to prevent having too many people in the 4-Seasons in tight quarters to watch the Grant March. 

The Bowman PD will have 2 officers block off that block with their cars.

Annual Conference:  Due to COVID-19, this year’s annual conference will be a virtual conference.  It was scheduled for 9/25/20 – 9/26/20, so please be looking for the revision in the City Scan regarding the conference and let Allen know if you what to register.

Lions Meeting:  Allen asked if they would consider allowing the Lions back into the small meeting room for their monthly meetings, the Commission stated that they will talk about it again at the first meeting in August.

JAMES:

Census Drive:  Marketing for the census hot dog day, Bowman County paid for half and Doerr wants the City to pay for the other half.  Our amount would be $112.50.  Motion by Schaaf, second by Shear to approve $112.50 in additional funds for census advertising.  RCV= all aye, MC.

Dakota Access Pipeline:  James signed a letter on behalf of the City stating we approve the pipeline and feel it is crucial to transport the oil.  James asked for a resolution to be done for the next meeting stating that we are in favor of the pipeline.   

BCDC- DOERR:

2021 Budgeted Funds Request:  Doerr presented their annual request for Operations $45,725.00, Benefits $6,000.00, Internet $600.00, SBDC $3,000.00, PACE $10,000.00, Store Front Grant $3,000.00 and would like to see the Downtown Façade Program continue.

FIREWORKS PUBLIC INPUT MEETING:

 The Commission decided to have this public fireworks input meeting because changing the ordinance effects all the residents and there are only a few asking for changes.

Chief Headley 4th of July Report:  We had a late rain on the 4th of July, so some people felt they could shoot the fireworks off the next day.  There were 20 incidents, some were officer initiated, not all were called in.  Not much different than any other year.  There were a few residents that were  non-compliant.  It’s hard to chase down where the fireworks are coming from once they are shot off.

Mariah Botha:  Botha was gone on the 3rd, 4th, and 5th so she is not around to know how the fireworks were.  Having a rainy-day clause was another topic of discussion on Facebook. 

Johanna Johnson:  Johnson asked if anyone contacted the veterans and James stated she had contacted the nursing home and all the veterans from the nursing home that they said it did effect, have passed away.  James added that she spoke with various veterans as well.

Since Limesand was unable to attend the meeting, it will be brought to the next meeting to decide if they will make any changes.

BOWMAN PARK AND REC – CHANELL WALBY:

2021 Budget Request:  Operating Budget $21,250.00 and Health insurance in the amount of $25,000.00, 34% of the City’s State Aid and $4,000.00 for annual skid steer payment.  $1.5 million for the project

Addition to the Rec Center:  They want to add an addition to the front of the Rouzie Rec Center to fix their drainage problem.  They want the City to sign off on the bond, but there is a question on who should sign off on it, city or school.  The school owns the land and the City leases it from them.  Allen will get the lease and talk to Steve Wild about it.  C. Walby said she would organize a meeting between the City, Bowman County School and Bowman Park and Rec to talk about the project.

3-5 Year Plan:  Walby went over her Capital Improvement Projects 3 to 5 year plan.

CLOSE OF MEETING:

Next Meeting:  Budget Meetings will be July 28, 30 and July 31st if necessary, at 4:00 pm.

Motion by Shear, second by Schaaf to approve the meeting minutes of 7/7/20 and the June 2020 Financials.  RCV= all aye, MC.

President James adjourned the meeting at 6:00 pm. 

 

 

 

Minutes of the 2021 Budget Prep Commission Meeting held on July 28, 2020 at City Hall at 4:00 PM.

Present:  Lyn James, Ryan Shear, Darren Limesand, Myron Vail, Benjamin Schaaf, Stacy McGee, Chief Headley, Bill Mason, Todd Hofland, Sarah Snavely, and Peggy Allen.  Absent:  None

President James called the meeting order at 8:00 am.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

MASON:

Water Dept:  Reviewed Masons proposed 2021 budget for the water department.  We will get the east reservoir water tower project done in August 2020.  Any extra funds needed will be taken out of the water building fund and 2020’s transfer will help pay for the east reservoir project.

Sewer:  Commission is okay with sewer budget.

CHIEF HEADLEY:

                Police Budget:  Commission felt his budget looked good, he cut out as much as possible.  They got new animal cages last year, so they are sitting good for animal control.  Also zeroed out special projects, police recruitment and equipment fund.  They ordered an SUV in 2020 which has been saved up for a little at a time, for several years.

Silver Dollar Deck:  The Silver Dollar wants to use a COVID-19 grant to extend his businesses outside.  He wants to build a deck that will attach to the Silver Dollar, people would be allowed to eat and drink alcohol on the deck if the Commission approved.  Headley would like to see the deck screened in somehow.  The commission wants it to be less restrictive. 

HOFLAND:

                Street Budget:  The cost of salt increased 2.68%.  Commission is okay with street budget.

Municipal Highway/Street:  Municipal Highway revenue is down so we will have a higher transfer from the General Fund to Municipal Highway for salary shortfall.

Sweeper:  The Commission is hoping the sweeper will last 10 years.

Emergency Snow Removal Fund:  We will transfer $7,500.00 in 2020 and hope it will cover us for 2021. 

Sand and chips:  We have a stockpile, no need to budget for either of them.

Hail Insurance Money:  It was decided to have the unused hail insurance funds from 2009 go towards fixing the roof at City Hall.  The roof is leaking again in the large conference room. 

Chip Seal:  Hofland reported that 7th Avenue to 3rd Avenue SE hasn’t been chip sealed.  The cul-de-sacs and NW Estate Drive also need to be done.  We won’t have any funds to transfer in 2021 due to lack of revenue.

                Garbage:  We purchased a garbage truck in 2019 and borrowed money from the SUR fund to purchase it and it needs to be repaid.  We were hoping to pay it back in 3 years when we purchased the truck, but we may have to take 10 years to pay back the SUR fund in increments of $6,500.00.  

There will be a $1.00 increase on all garbage rates effective for 2021 garbage fees. 

GENERAL FUND

Oil Revenue for 2021: Estimated loss of 2021 Oil Revenue is $500,000.00, if DAPL gets shut down they are estimating that our revenue will be $400,000 for 2021.  2020 Oil revenue is estimating to be $530,000 short of what was budgeted.

Insurance:  Vehicle and Property Insurance was estimated to increase by approximately 3%.

Coal Severance is projected to be $1,900 less

Interest Income:  Checking Interest is estimated to be about half of what we received the last two years.

State Aid is projected to be about $35,916 less.

Zoning:  Did not talk about hiring an employee for zoning.  Zoning supplies were moved to come out of the general fund on departmental.

Fire Department:  Didn’t lower because they never raised up their request after they were asked to lower several years back.

Library:  We lowered the City’s portion by $2,395, (not the levy).

BCDC:  Their general funds were cut by 10%, lowered store front grant by $2,000, no funds were given for access channel and we will transfer the $30,000 for the Downtown Façade in 2020.  So 2021 will not have additional funds for Downtown Facade.  If there is a Downtown Façade project that comes up, Doerr may come talk to the Commission and they will consider it depending on revenue.

Park and Rec:  We requested they lower to $21,250.00, and the health insurance was lowered by one plan because C. Walby is under S. Walby’s plan, generally we covered a portion of the director and the maintenance person’s health insurance.

State aid was left at 34% for Park and Rec.

Theodore Roosevelt Expressway:  Klewin’s request was for $5,000 but was dropped to $4,250.00.

Pioneer Trails:  We asked them to drop to $25,500 and that’s what they turned in, in 2020 their ask was $30,0000.

Chamber of Commerce:  We asked them to drop back to $1,700, in 2020 they requested $2,000.00.

Golf Course:  They were not lowered because they stayed low since 2016.

Landfill Scoria:  Hofland will purchase $500 worth in 2020 and zero out 2021 because there is still some on hand and those two together should carry him over.

Program Tractor:  It was decided to go with the program tractor in January 2021.

TAP Project:  This project was committed to prior and it’s a safety concern, so the Commission wants to go ahead with it.  They budgeted $140,000.00 for the City’s portion of the contract and the State will cover $200,000.00.

Chip Seal:  Chip Seal is going to have to wait until we have more oil revenue coming in, otherwise a new funding option will need to be explored.

Vector:  No increase planned for revenue.

Highway 12 Turning Land Project:  The HSIP project is at no cost to the city, 10% is the state’s cost and 90% is federal.

President James recessed the meeting at 3:21 pm, the meeting will reconvene Thursday July 30, 2020.

The meeting reconvened at 8:00 am.

Attendees:  President Lyn James, Myron Vail, Darren Limesand, Ryan Shear, Benjamin Schaaf, Bill Mason, Jon Brosz, Stacy McGee and Peggy Allen

BROSZ:

Brosz told the Commissioners about a loan with a 15% forgivable grant portion.  The interest rate will be 1.875%.  A decision will be entertained sometime this fall.  This could be used for the repairs of the interior of the water tanks project.

General Fund:

Transfers

Improvement Fund (trees): No transfer

Building Maintenance Fund (City Hall Improvements) : None for 2020 or 2021.

17 4th Avenue Project: No transfer, waiting to include with a water project and asphalt projected and oil revenue to go back up.

Chip Seal:  No transfer

Safe Routes:  $140,000.00 will be transferred from the general fund.  This project was previously applied for in 2019 due to a safety concern, it will be completed in 2021.

Blade and Sweeper:  No transfer

Program Loader:  Budgeted $5,000 to be done in January 2021.

Street Truck:  No transfer

Crossroads Business Park:  This fund has a cash balance, Shear suggested using it for chip sealing, nothing was decided.

Streetlight:   The fee will go up 25 cents per month per user to help cover repairs to Highway 12 street lights.

Striping:  Discussion was held on adjusting striping charges because we are not even covering our costs.  The rate has not been changed for at least 15 years.  Motion by Shear, second by Schaaf to change the striping labor rate from $10.00 to $30.00 per hour with a minimum of a one-hour charge and the paint cost is based on actual cost, effective 7/30/20.  RCV= all aye, MC.

Commissioner’s Health Insurance:  It was decided to put Vail’s (Water/Sewer Commissioner) health insurance in the water department (9 months) and sewer (3 months) and Shears health insurance (Garbage Commissioner) in the garbage budget.  The other Commissioners portfolios are in the general fund, so they will stay in the General Fund.

Employees Wages:  Employees cost of living increase was decreased by 15%.

Mills:  It was decided to raise the mills by 4.5 Mills.  The mill levy will be 77 mills, with an estimated mill value of $5,190 = $399,630 Levy.

 

 

City Commission Meeting Agenda

August 04, 2020
4:00 PM

 

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, August 4, 2020 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:05 pm                Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                           Commissioners Review of Bills

 4:05 – 4:30 pm                 Dept. Head Reports/Engineering (Hofland, Mason, Headley, and Brosz)  

 4:30 – 4:35 pm                 2020 Preliminary Budget Statement

 4:35 – 4:45 pm                 Chapter 8 Alcohol Ordinance First Reading of Proposed Changes

 4:45 pm                            Fireworks Ordinance Discussion

                                              

ALLEN

Transfers

TAP Grant – Sign ND DOT Contract

T-Mobile COVID-19 Extension

COVID-19- Topics

Bureau of Land Management

Maintenance Agreement with Museum

JAMES

Cleaners

DAPL Resolution #2020-M-13

Open Forum

Close of Meeting

  • Approval of Bills, 7/21/20 Meeting Minutes and 7/28 and 7/30 Budget Prep Meeting Minutes
  • Next Meeting Date: 8/18/20
  • Adjournment of Meeting

 

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2019 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 3**                                                 July 2

January 15                                                   July 17**

                                                                        July 23, 25 & 29***          

 

February 5                                                   August 6

February 19                                                 August 20

 

March 5                                                        September 3*

March 19                                                      September 17

 

April 2                                                            October 3**

April 2 - Equalization Mtg. 3:30 pm      October 22**

                        April 16

 

May 7                                                             November 5

May 21                                                          November 19

 

June 4                                                            December 3

June 18                                                         December 30**

                       

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2019 Budget Prep Meetings:  July 23rd and 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 29th will be an extra day if needed.            

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is the owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND, and has been in business for 35 years.   She is passionate about her community and is currently serving her fifth term as President of the Bowman City Commission, after serving two terms as a City Commissioner.   Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, is the Chair of the Bowman Tax and Tourism Committee, and is a member of the Bowman Area Chamber of Commerce and Bowman Rotary Club.   She represents North Dakota cities as a member of the ND Peace Officers Standards and Training Board, as the Chair of the ND Economic Development Foundation Board of Directors, the Western Dakota Energy Association Executive Board, and the ND Workforce Development Council.   Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.

701-523-3383          
ljames@ndsupernet.com

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.