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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
January 06, 2015
Minutes of the Regular City Commission meeting held on January 6, 2015 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Darrell West, Chuck Whitney, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Judson Seaman, Rod Diede, Bob Wiffler, Gary Anderson, Linda Blees, Dan Brosz, and Cheryl Ryan.
President James called the meeting to order at 4:00 pm. Motion by Whitney, second by Limesand to approve the agenda with the addition of Linda Blees, cemetery board at 4:30 pm. RCV=all aye, MC.
Checks: #8148 – 8194, Payroll Checks: # 103226 – 103228; Voided Checks: # 8099; Salaries: $1,325.07; Direct Deposit: $27,565.89; Bills: Bowman Auto Parts $1.25, Cashway Building Center $33.20, Dakota Supply Group $1,289.46, Hawkins $632.75, Jim’s Repair $747.35, Jodi Olind $775.00, MDU $472.30, MFOA $60.00, Newby’s Ace Hardware $108.93, Peggy Allen $44.59, Ray’s Repair Service $31.78, SBM $123.47, Gary’s Jack and Jill $30.85, NW Tire $2,878.52, Todd Walby $24.58, Dakota Pump and Control $790.00, Marsha Schaff $100.00, MDU $254.72, S & T Plumbing $104.00, Swanston Equipment $545.80, Bowman County Auditor $70.00, Brosz Engineering $810.00, RDO Equipment $11,000.00, A2Z Printing $211.05, Able, Inc. $15.00, Advanced Business Methods $33.33, Beacon Street Kennels $84.00, Country Media $401.30, Dacotah Paper $48.18, Dakota Dust-Tex $79.40, Dakota Pump and Control $805.00, Dickinson Area Chamber of Commerce $320.00, Fallon County Treasurer $5,249.50, Farmers Union $738.93, Fidelity Security Life $175.43, MDU $10,128.19, MDU $3,287.62, NDLC $960.00, ND Municipal Judges Ass. $25.00, ND Post Board $45.00, One Call $6.60, Postmaster $360.74, SW Auto Supply $19.99, SW District Health Unit $120.00, Theodore Roosevelt Expressway $5,000.00, Washington National $55.20, and WEX Bank $4,124.87.
Dept. Head Report: Hofland replaced the street loader right before Christmas (2 year rotation program). The street loader had 570+ hours on the engine. Steve Meir at RDO mentioned to Hofland that if the city were to rent it by the month it would cost $6,000 a month.
Dept. Head Report: The lagoon pump was repaired and then broke down again. Sondeland and Limesand will visit with Mason about the city sewer system next week.
Dept. Head Report: Headley gave West the police department’s yearly summary and presented a proposed letter that will go out to the liquor license establishments that the police department is going to establish compliance checks regarding underage drinkers and serving over intoxicated individuals. Whitney talked with two bar owners and they are not opposed to the compliance checks. Whitney wanted to know if Headley will talk to them and he said he intended too.
Headley gave a report on all the cases that the department has been working on.
ND Dept. of Health Lab Contract: Allen asked for approval to have the ND Dept. of Health Annual Contract for water sampling signed. Motion by Whitney, second by West to authorize, Allen, James or Sondeland, to sign off the ND Dept. of Health Lab Services contract. RCV= all aye, MC.
Equipment Rates: Allen presented the equipment, labor and material rates with just a few additions. Motion by Whitney, second by Limesand to approve the amended equipment, labor and material rates. RCV= all aye, MC. The approved rates are attached to the meeting minutes in the city minute book.
Budget Revision: Motion by Limesand, second by West to revise the 12/16/14 meeting minutes to clarify a budget revision of an increase of $695,500 to the general fund #1000. RCV= all aye, MC.
Cleaning Quotes: The commission would like to wait until the next meeting to make a decision on the cleaning position; we are waiting for a few more quotes.
SW Night at the Legislature: Sponsorship was requested by the organizers of the event and the city has sponsored for years in the past. Motion by Sondeland, second Whitney by to purchase the white level sponsorship of $250.00. RCV= all aye, MC. Motion by Limesand, second by West to purchase two additional tickets for $35 each. RCV= all aye, MC.
Meeting Dates List: James asked if the city commission meeting on April 21st could be moved to the 22 or the 23. The commission approved moving the meeting date to April 23, 2015.
Safe Routes to School Cost Agreement: Allen presented the construction cost maintenance agreements for the Safe Routes to School project for signature by James. Motion by Sondeland, second by Whitney to approve the cost construction maintenance safe routes to school contract. RCV= all aye, MC. This agreement also needs to be signed by Steve Wild, city attorney.
Thank You Notes: James read two thank you notes, one to the city crew and the other to the commission for their financial support to fix 5th Street SW.
LINDA BLEES – CEMETERY BOARD
Blees handed the city commission the cemetery board’s letter of resignation. Discussion took place behind the reasons for their resignation.
Public Hearing Request for: 1) a zone changed from Ag (Agriculture) to I (Industrial) for a welding operation; and 2) variance for a 9 foot fence to screen open storage from public view. The site is located in Section 11, Township 131 North and Range 102 West, and is more particularly described as being located + 483 feed directly north of the intersection of 3rd Avenue NE and Fourth Street NE (on the west side of 3rd Avenue NE). Ryan stated the planning and zoning commission approved it on December 30, 2014. The applicant is constructing special fencing to screen his equipment but won’t stack it over the fence height. There was no opposition at the zoning meeting. Based on the recommendation by the planning and zoning commission Whitney moved to approve planning and zoning ordinance #2015-1(ZC). James said we need to do the first reading and have a motion on the second reading at the next meeting. Whitney withdrew his motion. James read ordinance #2015 -1 (ZC)’s first reading.
Pool Filter Issue: Sondeland asked if there was any more progression on the pool filter repair. Park and Rec is on the agenda for the tax and tourism board tomorrow and will then be on the next city agenda.
Motion by West, second by Limesand to approve the bills and the meeting minutes of 12/16/14 as revised. RCV= all aye, MC.
Motion by Sondeland, second by West to adjourn the meeting at 5:35 pm. RCV= all aye, MC.
City Commission Meeting Agenda
January 20, 2015
REVISED Agenda for City Commission Meeting on Tuesday,
January 20, 2015
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:10 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:10 - 4:30 PM Department Heads Report
4:30 - 4:40 PM Chanell Walby (Park and Rec) – Pool Filter Repair Funds Request
4:40 - 2nd Reading of Ordinance #2015-1 (ZC) 1) a zone changed from Ag (Agriculture) to I (Industrial) for a welding operation; and 2) variance for a 9 foot fence to screen open storage from public view. The site is located in Section 11, Township 131 North and Range 102 West, and is more particularly described as being located + 483 feed directly north of the intersection of 3rd Avenue NE and Fourth Street NE (on the west side of 3rd Avenue NE).
NDSU Forestry Meeting
Close of Meeting
Approval of Bills, 1/6/15 Minutes, December 2014 Municipal Judges Report and December 2014 Financials.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 7 @ 8:00 AM Equalization Meeting
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.