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Commission

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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

August 06, 2019
4:00 pm

Minutes of the Regular City Commission meeting held on August 6, 2019 at City Hall at 4:00 PM.

Present:  Lyn James, Ryan Shear, Myron Vail, Benjamin Schaaf, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Dean Pearson, Jean Nudell, Garrett Kidd, Jerry Erickson, Dorothy Pearson, Frank Turner, Myron Olson, Cal Klewin, and Larry Njos .  Absent:  Darren Limesand

President James called the meeting order 4:00 pm.  Allen requested to add the changing a meeting date to the agenda.  Motion by Shear, second by Schaaf to approve the agenda as revised.  RCV= all aye, MC.  

Checks #: 11436 – 11479; Direct Deposit: $29,115.06; Salary Check #103297; Salaries: $212.26;  Bills:  Art Johnson $79.75, Postmaster $371.70, Advanced Business Methods $304.70,  Amanda Johnson $150.00, Auto Value Hettinger $27.72, Bowman Auto Parts $512.39, Bowman Park and Rec $25,107.58, Bowman Sales and Service $50.61, Bronson’s Marketplace $25.72, Brosz Engineering $747.50, Carmel’s Cleaners $87.12, Cashway Building Center $463.07, Catherine Hedge $350.00, CM Services $27,025.00, CNHI Capitol $258.32, Consolidated Telecom $1,277.92, Core & Main $495.65, Coyle Electric $79.80, Dakota Dust-Tex $90.40, Diamond Vogel Paints $1,680.60, Donald Wallman $810.55, Fallon County Treasurer $5,593.50, Global Safety $42.50, Heick’s Services, LLC $175.00, Loretta Olind $400.00, LP Rentals $256.63, Lynn’s Backhoe Service $7,422.00, MDU $7,858.25, Mendoza Plumbing $2,041.00, ND Dept of Environmental Quality $25.00, Newby’s Ace Hardware $68.05, Northwest Tire $22.22, Open Call Concepts $64.80, , Propoint Cooperative $452.94, SW Business Machine $78.46, SW Healthcare Services $125.00, Swanston Equipment Corporation $132.52, Taylor Wanner $250.00, VISA $250.00, Wild and Weiss Law Office $250.00.      

Tax and Tourism Checks:  #11442, 11443, 11472, & 11462

Tax and Tourism Bills:  Bowman County Development Corporation $3,402.19, Bowman County Fair Association $2,500.00, Lil Spurs $500.00, and Pioneer Trails Museum $806.00.

HOFLAND:

Dept. Head Report:  MGM Welding is going to fix the storm sewer grates that were missing their top portion.  We would have to tear the concrete out in order to get the bottom out so they are going to weld them on in place.  There are seven that need repairs.

Sweeper:  Hofland will have the representative come look at ours to give us a value for trade in.  Then we can start the process for sweeper replacement this year.  The Commission felt since there are no local dealers, we could purchase from the people we always deal with.  Vail would like to get prices for the demo model (if it’s still available) and a new one.

MASON:

Dept. Head Report:  They repaired a water leak by the Rec Center and Walby and Mason  re-shingled the well house roof.

ZONING POSITION:

                James placed a call to the County Auditor because she received a text during the meeting requesting her to call for the County’s decision on taking the zoning.  County Commissioner Lynn Brackel stated that their answer was no, they were not interested in taking on the city zoning.

CHIEF HEADLEY:

                Dept. Head Report:  During Summerfest, some of the bars other than the host bar, felt that they could have open container and have alcoholic beverages outside too and Headley said no.  There was lack of communication to the other bars that things were changed this year and were only allowed at one bar in a corralled area.

BOWMAN COUNTY PIONEER:

Frank Turner introduced himself as the new reporter in town.

ALLEN:

Meeting Date Change:  Allen requested to change the meeting date from October 1 to October 3rd due to the Fusion Conference being on October 1.  Motion by Shear, second by Schaaf to change the Oct. 1 meeting to Oct. 3, 2019.  RCV= all aye, MC.

Create Fund, Budget Amendments and Transfer:  Allen presented information requesting budget amendments, transfer, and creating a fund. 

Motion by Schaaf, second by Vail to create the Downtown Façade Program Fund, budget amendments and a transfer as presented.  RCV all aye, MC.

Liquor License Application:  TJ Honeyman would like to open a “Next Door Pizza” in Bowman and would like to have beer and wine.  Motion by Shear, second by Schaaf to approve the Class VII – On Sale  Beer and Wine License for TJ Honeyman contingent upon the purchase of the building located at 604 highway 12 West, approval of the conditional use permit, taxes must be paid on purchased property and a drawing of the interior of the building with the designated alcohol area given to the auditor.  RCV= all aye, MC.

Raffle Permit 24-09:  Allen presented a raffle permit for the Bowman County Boosters.  Motion by Vail, second by Schaaf to approve the Bowman Booster Raffle Permit #24-09.  RCV= all aye, MC.

Mutual Agreement with the Bowman County Development Corporation:  This is the document that the BCDC Board asked the City Commission to sign during the budget meetings.  James said the document explains the association of both entities and is a means of clarifying to new board members what the association is between both entities.  This agreement is for January 1, 2020 – January 1, 2021.  Motion by Schaaf, second by Shear to approve the BCDC mutual agreement for 2020-2021.  RCV= all aye, MC.

Downtown Façade Resolution #2019-F-17:  During the budget meetings, the Commission decided to transfer these Downtown Façade budgeted funds into their own fund out of the general fund.  James read the resolution.  Motion by Vail, second by Shear to approve Resolution #2019-F-17 for the Downtown Facade Program and Fund.  RCV= all aye, MC.

VAIL:

Vail had Mendoza go through the City Hall sprinkler system.  They noticed that the sprinklers were hitting the building which was causing the brick and mortar to disappear, so they moved the sprinklers forward about two feet.  They replaced 22 heads and got it working.  Mendoza Plumbing and Sprinkler Service submitted a quote for $10,320.00 to level the ground in front of City Hall, plant sod and put gravel where they sprinklers were moved forward two feet.  They are also willing to fertilize the lawn once or twice a year.  Motion by Schaaf, second by Shear to approve Mendoza Plumbing and Sprinkler Service, LLC quote in the amount of $10,320.00 for the City Hall ground leveling, sod, and gravel.  RCV= all aye, MC.

Vail asked for a quote from Mendoza Plumbing and Lawn Services to put pavers in front of the Police Department and the cost of the pavers would be $17,000.00.  Headley would like

Police Department sign there, with a flag pole and an extra layer of gravel.  Vail would like the sign lighted.  Action on this was tabled at this time. 

Curb and Gutter:  Allen will ask Brosz to omit the City Hall cement bid out of the curb and gutter bids he is going to be sending out.

2020 Preliminary Budget Statement:  James read the following statement:  The 2020 Preliminary Budget Statement for the City of Bowman is on file at the office of the City Auditor located at 101 1st ST NE and may be examined by anyone upon request.

This statement gives a detailed breakdown of the estimated revenues, appropriations and transfers requested for the ensuing year for the general fund, each special revenue fund, each enterprise fund, and each debt service fund. 

The governing body shall meet on October 3, 2019 at 4:30 pm to adopt the final budget and make the annual tax levy.  The governing body shall hold a public session to discuss any item of the proposed expenditures with the public and the public may object to any item or amount.

The following are the proposed expenditures for city levied funds for the year 2020:  Fund #1000 General Fund (72.50 Mills) has $1,704,274 in expenditures of which only $371,562 is levied to cover expenses; Fund #7090 Cemetery Fund (1.95 Mills) in the amount of $10,000; and the Library (4 Mills) in the amount of $20,500.00.  Motion by Schaaf, second by Shear to adopt the preliminary 2020 budget.  RCV= all aye, MC.

PIONEER TRAILS MUSEUM:

                They are requesting to vacate an alley and have an extension like a long hallway to connect one building to another where the alley currently exists.

The Commission said they are okay with the museums plan if the City Water/Sewer Superintendent and Justin Kruger from JK Excavation approve of the plan for the barrier since they would be the ones doing the digging to access the sewer.  Motion by Shear, second by Schaff to approve the Pioneer Trials Museum plans for connecting the east museum building and the main museum building with a hallway, contingent upon: abandoning the alley, upon getting approval from the Water/Sewer Supervisor, JK Excavation and Construction’s approval, and Attorney Wild’s approval.  RCV= all aye, MC.  Shear will work with Hofland to fix the grade of the north alley entrance.

CLOSE OF MEETING:

Motion by Shear, second by Vail to approve the 7/17/19 meeting minutes and 7/23/19, 7/25/19, Budget Prep Meeting Minutes and bills.  RCV= all aye.MC.

The next meeting is August 20, 2019 at 4:00 pm.

President James adjourned the meeting at 5:16 pm.

 

City Commission Meeting Agenda

August 20, 2019
4:00 PM

 

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, August 20, 2019 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:30 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                          Commissioners Review of Bills

                                          Dept. Head Reports/Engineering (Mason, Hofland, Headley, and Brosz)  

 4:30  - 4:45 PM                Steve Wild Drainage Issue

 4:45 PM                           Melissa Senn – Requesting Permission for Water Hook-up             

ALLEN

Raffle Permit for Bowman American Legion #24-10

Raffle Permit for SWHC Auxiliary #24-11

Zoning Position

Discussion on Ordinance Changes:  Transient Merchant and Fireworks

Open Forum

Close of Meeting

  • Approval of Bills, August 6, 2019 Meeting Minutes and July 2019 Financials.   
  • Next Meeting Date: September 3, 2019
  • Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2018 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 3

January 16*                                                 July 17

                                                                    July 24, 26 & 31***         

 

February 6                                                   August 6**

February 20*                                                August 21

 

March 6                                                        September 4*

March 20                                                      September 18

 

April 3                                                            October 2

April 3 - Equalization Mtg. 3:30 pm              October 16

             April 17

 

May 1                                                               November 5**

May 14**                                                     November 20

 

June 5                                                              December 4

June 19                                                            December 18

             June 26

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2018 Budget Prep Meetings:  July 24th and 26th  meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and  will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 31st will be an extra day if needed.

 

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.