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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
April 19, 2016
Minutes of the Regular City Commission meeting held on April 19, 2016 at City Hall at 4:00 PM.
Present: Lyn James, Darren Limesand, Mike Sondeland, Chuck Whitney, Chuck Headley,
Darrell West came at 4:55 pm, Gary Campbell. Sonia Campbell, Todd Hofland, Bill Mason, Jon Brosz, Jamie Svihovec, Jennifer Jahner, Joseph Cummins, Becky Brooks, Chanell Walby, and Chanyi Harriman.
President James called the meeting to order at 4:00 pm. Motion by Sondeland, second by Whitney to approve the agenda with the addition of releasing the 2016 budgeted funds for Pioneer Trails Regional Museum and add March 2016 Financials. RCV= all aye, MC.
Checks: #9126 – 9145; Direct Deposit: $23,757.49; Voided Checks: # N/A Bills: Postmaster $490.00, Bill Mason #170.00, Bowman County Auditor $300.00, BCDC $80.12, Bowman Golf Course $25,000.00, Bowman Regional Public Library $2,475.00, Consolidated Telecom $1,348.18, Diamond H Services $1,969.24, Lyn James $92.00, Morrison-Maierle System $420.00, Pioneer Trials Museum $30,000.00, Planned Engineered Construction $140,767.17, Sanitation Products, Inc. $2,074.22, Shopko $158.94, Slope Electric $1,114.00, SW Ag $52.52, SW Business Machine $535.57, Valli Info Systems $25.00, Verizon Wireless $600.97, and Waddington Boom Truck $1,105.00.
Dept. Head Report: The landfill is open for the season. The breaker box in the shop started smoking and sparking which burned up the attendants personal heaters. Hofland will get his heaters replaced and he had an electrician repair the breaker box.
Dept. Head Report: Mason reported there was a water leak at 14 3rd Ave SW and Divide Street. Mason tried to make the repair himself but there was too much ground water and the hole kept caving in; so Mason called JK Excavation to help repair it. Upon completion of the repair, it then broke about 7 to 8 feet from the previous break because the pipe is rotten. Mason would like to add that area on to the Divide Water Main Project.
Brosz presented a pay application for PEC is the final payment request in the amount of $140,767.17; PEC has completed 26,800 linear feet of sewer slip lining. James needs to sign the change order for the sewer slip lining project that is attached to the final pay application. Motion by Whitney, second by Limesand to accept the final change order as presented and authorize James to sign the final pay application for the project in the amount of $140,767.17 as presented. RCV= all aye, MC.
West Divide Water Main Replacement Project Contracts: Brosz presented the contracts for James’ signature on this project. Motion by Limesand, second by Sondeland to approve signing the West Divide Water Main Replacement Project contracts. RCV= all aye, MC.
Surge Funding: Brosz went over the current surge funding for projects and stated that the bids have been coming in under the estimates leaving additional funds available. The Dept. Heads will come back to the next meeting with the projects that they feel need to be completed next.
Project Updates: On 4/26/16 there will be a preconstruction meeting at City Hall at 10:00 am for all the projects that are being tied together.
The 11th Ave. project contractor wants to start on May 1, 2016, they want to do paving by middle of June and be done middle of July 2016. Allen will put out a notification to the public via, newspaper, radio, city website and Facebook.
The first week of May will be the preconstruction meeting for the Safe Routes to School Project. The project will start the end of May.
Dept. Head Report: Headley was asked to research the request to condemn the property located at 302 South Main St. and the property has been secured and has a sink hole on the NE corner. Headley met with City Attorney Wild and the condemnation of the property will be handled between the law firm representing the property owner and the City Attorney. No action can be taken on the property before April 24th due to the Sherriff sale on the property.
Windy’s Liquor License: Headley did a compliance check on Windy’s Bar to make sure they secured the back porch area. Headley stated they did take the necessary actions to remedy the back porch and the gate has been locked but will be open during the daytime hours.
Officer Positon: Headley stated he had several applicants and the applicants were narrowed down, they are doing back ground checks and interviews will be done on Monday the 25th.
General Ledger Journal Voucher: Allen asked for the Commission for a general ledger adjustment. Motion by Limesand to make an adjustment to the general ledger balance in the amount of $781.65. RCV = all aye, MC.
SWEETWATER GOLF COURSE – JOSH LINDSTROM
Request for Budgeted Funds: Lindstrom requested the 2016 budgeted funds in the amount of $25,000. Lindstrom gave an overview of their financials. Motion by Whitney, second by Limesand to release the 2016 budgeted funds to the Sweetwater Golf Course in the amount of $25,000.00. RCV= all aye, MC.
PIONEER TRAILS MUSEUM
Request for Budgeted Funds: Allen asked for the 2016 budged funds to be released for the museum. Motion by Limesand, second by Sondeland to release the Pioneer Trails Museum 2016 budgeted funds in the amount of $30,000.00. RCV= all aye, MC.
Windy’s Bar: Joe Cummins stated Windy’s Bar will have a band on Friday and Saturday outside. Cummins requested a permit to have open containers at Windy’s bowling alley to the corner south of Windy’s. The band will be in the street on a semi flatbed that will go on the east side of Main Street against the curb. They will have four security people there and anyone 21 and older will have wrist bands. Motion by Whitney, second by Limesand to permit Windy’s Bar to block off Main Street directly in front of their building from curb to curb on Friday July 29, 2016. RCV= all aye, MC.
On Saturday they will block off 3rd Street South to 2nd Street North. They are asking to be allowed to have open alcoholic containers again like last year. On Saturday morning they block off by Wells Fargo and on Bowman Sales to DWB leaving 2nd Street so open. After 5:00 pm on Saturday from Windy’s to Has Been’s will be blocked off. They will rope off Has Been’s Bar like last year. Headley gave permission for the open containers as long as Has Been’s and Windy’s Bar hand out wrist bands to those drinking. Motion by Whitney, second by Sondeland to authorize Main Street to be closed from 1st Street North, South to 1st Street South during business hours, after business hours, additional closure down to 3rd Street South leaving the closure until Sunday morning cleanup. RCV= all aye, MC.
SOUTHWEST TRANSIT – CHANELL WALBY
Funds Request for New Garage/Office: Southwest Transit wants to build a garage/office building that would protect their vehicles from the outdoor elements. They are applying for a grant and requested funds from the County and the County Commissioners thought they would give them land instead of money. The land is north of the FSA office which is zoned residential, which may be an issue. The County would give them the lot which is furthest west. Ryan said it would require a zone change and a variance. The new code will allow public buildings in residential zones if the building is under 6,000 square feet. So if you wait, all we would need to do is a variance; the proposed building looks like the new ambulance building. As we have the zoning code now, they would need a conditional use permit. The grant application is due May 2, 2016 and it’s a federally funded grant. SW Transit has to come up with 20% of the cost which is $70,000 they asked the county for $40,000.00 which they are donating land in lieu of the $40,000.00. Southwest Transit will also be asking Slope County for funds because they service their area. They are requesting funding in the amount of $5,000.00 and a letter of support from the City of Bowman. Motion by West, second by Sondeland address a letter of support and give $5,000 in surge funds. RCV= all aye, MC.
PUBLIC HEARING ON ARTICLE 6
Ryan reviewed Article 6 of the proposed zoning code. There was discussion regarding soft sided buildings. The Commission will think about the soft sided structures a little more and come back and revisit it.
Once we go through these sections of code, Ryan will bring the revised copy to the next meeting.
Motion by Whitney, second by Sondeland to approve the bills the 4/5/16 minutes and the 4/5/16 Tax Equalization Meeting Minutes, Feb. 2015 Judges Report and the March 2016 Financials. RCV= all aye, MC.
Motion by Sondeland, second by Limesand to adjourn the meeting at 6:04 pm. RCV= all aye, MC.
City Commission Meeting Agenda
May 17, 2016
Agenda for City Commission Meeting on Tuesday,
May 17, 2016
At City Hall 4:00 PM
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:05 PM Call Meeting to Order, Approval of Agenda, and Commissioners Review of Bills
4:05 - 4:30 PM Department Heads Report
4:30 - 4:45 PM Garbage Truck Bid Opening
4:45 - 4:55 PM Myla Anderson – Concerns on 11th Ave Project
4:55 – 5:00 PM Request for 2016 Budgeted Funds – Cemetery Association
5:00 - 5:30 PM Public Hearing on Article 6 Zoning Code
5:30 – 5:50 PM Request for 2016 Budgeted Funds and Update – BCDC Office
5:50 - 6:00 PM Request for 2016 Budgeted Funds – Chamber of Commerce
Landfill Land Sale
Grass Clippings Resolution
2017 Budget Requests from Outside Entities
North Side Addition Drainage Project
Close of Meeting
Approval of Bills, 5/3/16 Minutes, and April 2016 Financial Report.
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Water and Sewer Department Commissioner
Michael Sondeland is the newest member of the Bowman City Commission being elected to office in June of 2008. Mike is serving as the Water and Sewer Department Commissioner. He and his wife Colleen have live in the city of Bowman for 22 years where he served as District Conservationist for the Natural Resource Conservation Service and the Bowman Slope Soil Conservation District. Mike, after receiving a degree in Agriculture from NDSU in 1970, retired in January of 2008 after more than 40 years with the U S Department of Agriculture.
Mike and Colleen have two children, a daughter -in-law and two grandchildren
Street and Garbage Commissioner
Charles "Chuck " Whitney was elected to the Bowman City Commission in 2012 and serves as the Street and Garbage Commissioner. Chuck received his BA from UNC, did work towards a Masters in Brussels Belgium and received a Doctorate in Chiropractic from Palmer College in Davenport IA. He has subsequently completed three post doctoral diplomat programs in Orthopedics, Neurology and Acupuncture. He has has lived in Bowman since 1981 excepting the 3 years in Davenport.
Chuck and his wife Terri have three children, Chad, Jennifer and Brent.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have five children: Alexia, Addam, Quade, Mark, and David. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.